College of Arts and Sciences

Conference Food & Refreshments

Primary Duties of Refreshments Coordinator

  • Reserve an appropriately-sized space for conference lunch.
  • Obtain quotes for breakfast, lunch, and daily coffee from Sodexho.
  • Confirm order information with Sodexho.
  • Pay Sodexho their blood money within a reasonable amount of time.
  • Compose a report detailing all pertinent information for next year's conference.

Reserving a Room in the Union

  • Go to the Office of Conference and Event Services/Sodexho Campus Services suite on the second floor. This is in the left corner of the building.
  • Talk to the main receptionist, usually a student worker.
  • Reserve a room in the Union as soon as possible as they fill up quickly. You should complete this task within a week of being assigned the responsibility. Give an approximate head count, the times the room is to be reserved, and how you would like the room arranged.
  • You may have to confirm your reservation via email.

Obtaining Quotes

  • In the same Reservation Services suite, there is a Sodexho services side room. Go there.
  • Sodexo will give you all the information you need and generate a quote for you based on whatever ideas you might have.
  • The past two years have had a lunch head count of around 35-40 people. For breakfast, we estimated 60.
  • You may confirm your choices via email. Quotes arrive within a week or so of being placed.