College of Arts and Sciences

Revised: Spring 2012

Article I

The name of this organization is: English Graduate Organization

The organization is a student organization at Western Illinois University.

Article II

The objectives of the organization are:

a) To promote interest in academic life and conferences.

b) To provide fellowship among students and faculty.

c) To represent student needs and wants in regard to choices affecting Western Illinois

University English graduate students.

d) To provide a forum for the presentation of innovative ideas to benefit the University


Article III

1) Any student at Western Illinois University is eligible to be an active member and may

     hold office.

2) Non-students may act as associate members, but may not vote or hold office.

3) The English Graduate Organization does ask that active members have a graduate level

    standing and/or is applying to graduate school in the Western Illinois University English


Article IV

1) Election of Officers

a) The officers of this organization are co-president, co-president, EGO liaison to faculty, records officer, and treasurer.

b) The president and co-president will hold the same amount of power and

responsibility for decisions made while they are in office.

c) Officers will be elected by written ballot, with each active member casting a vote.

A majority of votes will constitute a victory.

d) Election of officers will take place during the last week of the fall semester. The

officers will serve from spring semester through the fall semester or until he/she

graduates, whichever occurs first.

e) Officers will assume office for the period of one year.


2) Recall of Officers

a) Officers are subject to recall for malfeasance in office.

b) Recall procedures will be initiated at the request of five active members.

c) A hearing will be conducted at a regular meeting for the presentation of evidence

from all concerned parties.

d) A majority of those active members voting in a recall at the end of the hearing is

necessary to remove any office.

Article V

1) This constitution and by-laws may be amended by a 2/3 majority vote of those voting, a

quorum being present.

2) Voting on amendments must be conducted after a minimum notice of 2 weeks.

Article VI

This is a not-for-profit organization.

Article VII

No organization at Western Illinois University shall discriminate on the basis of sex, race, color, sexual

orientation, gender identity and gender expression, religion, age, marital status, national origin, disability,

or veteran status.

Article VIII

1) A majority of voting members of this organization may determine reasonable dues and

fees assessed to each member at the beginning of each semester.

2) A specific member or members, designated by this organization shall be responsible for

payment in full of all debts accumulated by the organization not covered by funds on


Article IX

This organization will not conspire to engage in hazing, or commit any act that causes or is likely

to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical

or mental harm to any fellow student or person attending the institution.

Article X

This organization shall comply with all university and campus policies and regulations and local,

state, and federal laws.


I. Cabinet

A. Co-Presidents

1. Coordinate all activities of the organization. 

2. Official representative of organization.

3. Calls regular and special meetings.

4. Presides at meetings.

5. Prepares agenda for meetings. 


B. EGO Liaison to Faculty

1. Inform English Faculty of Graduate Activities

2. Maintain communication between Faculty and EGO.

3. Initiate communication and activity between Faculty and EGO.


C. Records Officer

1. Maintains accurate and current information of the organization and membership.

2. Assists president and co-president to coordinate organization activities.

3. Keeps accurate minutes of meetings and forwards copies to other officers.

4. Keeps attendance records for meetings.


D. Treasurer

1. Liaison to WIU for all purpose of organizational funding.

2. Maintains accurate and current account of all organizational funds.

3. Responsible for dispensing of funds in accordance with the goals and programs

established by the English Graduate Organization.

II. Meetings

Meetings will be open to all organization active and associate members, faculty, and

Student Programs representatives. A notice of at least1 week will be given prior to all

meetings. The meetings are to be organized and controlled by officers and active