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AV Equipment & Electronic Classroom Scheduling Instructions

Download a pdf version of the Scheduling Instructions

  1. Log on to Zimbra to schedule a reservation and click on the Calendar tab.
  2. Right click on the day you wish to reserve a room or AV cart and choose New Appointment. This will open the QuickAdd Appointment box.
  3. Click More Details in the bottom left. This will open the detailed appointment box.
  4. In the Subject Box, add your last name and class name. Adjust the start and end times as needed using the drop-down arrows. Be sure to click on Show Resources at the right side if the resource button is not visible.
  5. To reserve an electronic classroom, click on the Location button to open the Find Locations window.
  6. Type Simpkins in the Building field, click Search. The status of the room, Free or Busy, is displayed in the right column.
  7. Click on the desired room, click Select, click OK.
  8. Review all information, click Save, click Send.
    • To reserve AV equipment follow steps 1 - 4 and continue as follows:
    • Click on the Resource button to open the Find Resources window.
    • Type cart-enj in the Name field, click Search. The status of the equipment, Free or Busy, is displayed in the right column.
    • Click on the desired cart, click Select, click OK.
    • Review all information, click Save, click Send.
  9. Your reservation will be visible on your personal Zimbra calendar and on the web page that corresponds to the room or cart you reserved. View the list of electronic classroom and equipment web pages.
  10. To make changes, double click on the appointment to open it and make changes. Click Save and Close when finished.
  11. To delete an appointment, click to highlight the appointment, click Delete in the Zimbra tool bar. Confirm delete.
For assistance, please contact Judi Hardin at 298-2813 or jl-hardin@wiu.edu.