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Graduate Assistantship Descriptions 

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***Graduate Assistantship descriptions and opportunities are based upon the most up to date information from the sites they serve.***

Alumni Association

Alumni Programs Graduate Assistant

Overview: The Western Illinois University Alumni Association strives to develop and sustain lifelong relationships with students, alumni and friends to advance the mission of the University. The goal of the Alumni Programs Graduate Student position is to provide an exposure to and work experience in an Alumni Association and the advisement of students. The graduate student will advise and grow the Student Alumni Association (SAA) and the Student Alumni Leadership Council (SALC).

Skill Development Areas: One-on-one advising, Program development/implementation, Student organization advising, Supervision

Position Responsibilities:

  • Establish and hold regular office hours
  • Attend weekly staff meetings
  • Attend full council meetings and committee meetings
  • Advise Student Alumni Association and Student Alumni Leadership Council
  • Attend staff development sessions
  • Assist with duties as assigned
  • Review office manual, alumni files manual, Alumni Council handbook, and SAA handbook and have a working knowledge of these resources
  • Attend Alumni Council meetings (Homecoming, January, April)

Work Setting: The graduate assistant will be supervised by the Alumni Director, Associate Alumni Director, Assistant Alumni Director, and report directly to the Assistant Director. Since our graduate students will be working directly with students, we expect them to act with professionalism.

Beu Health Education

Beu Health Education Graduate Assistant

Overview: The mission of the Health Education Office of Beu Health Center is to enhance the educational process of WIU students in the area of health and wellness education. This occurs through a wide array of outreach activities and programs. Professional staff and Students T.A.L.K. peer educators plan and implement collaborative programming in the residence halls, Greek housing, university classrooms and student organizations. Students T.A.L.K. peer educators are trained to develop leadership and presentation skills.

Skill Development Areas: Student organization advising and one-on-one advising, Program development/implementation, Presenting/public speaking, Assessment, Supervision

Position Responsibilities:

  • Advising the peer education group, “Student’s T.A.L.K.” as well as organizing, planning, providing agenda for weekly meetings and a peer educator retreat. Advising Students T.A.L.K. also includes one on one meetings with peer educators and end of semester evaluations.
  • Planning, coordinating and conducting health awareness events and programs (on a variety of topics) in residence halls, Greek organizations and academic classes.
  • Coordinating peer education programming requests.
  • Summarizing program evaluations and reviewing with Student’s T.A.L.K. members at weekly meetings.
  • Coordinating with current members of Student’s T.A.L.K. the recruitment of new members
  • Co-planning/facilitating BACCHUS Network Certified Peer Education Training (skill development: listening, responding and referral, intervention, presentation, taking care of self, peer education inclusiveness, group development, role modeling and ethics)
  • Assisting with supervision of student volunteers in the Beu Health Education office.
  • Working as a team member of the Beu Health Education staff.
  • As time allows, collaborating/event planning with other university departmental committees (Go Red for Women, Employee Wellness, Interpersonal Violence Prevention Initiative, Minority Health Fair, etc.) and expanding social media outreach.
  • Facilitating production and delivery of the weekly health news flyer, Stall Talk, which includes research and design. ***Role with Student Health 101* Fall 2014 TBD

Work Setting: The Beu Health Education office is located in Seal Hall with the Alcohol and Other Drug (AOD) Resource Center. An all staff retreat day (staff in-service for staff development with Beu Health Center) is held each semester prior to the first week of classes. Beu Health Education aims to be a supportive environment for staff and students.

Campus Recreation

Aquatics/Facility Management

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • The Aquatics and Facility Management Graduate Assistant assists in all aspects of supervision in the Aquatics Center in addition to responsibilities throughout the Spencer Student Recreation Center. Duties include risk management, hiring, scheduling, administering in-services, coordinating various aquatics programs and events, and evaluating lifeguards and training. Current lifeguard certification is required.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Facility Management Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • The Facility Management Graduate Assistant oversees various operations of the Spencer Student Recreation Center and performs duties associated within the facility. Responsibilities include providing exceptional customer service, utilizing conflict resolution skills, responding to injuries, supervising students, implementing risk management procedures, enforcing policies, hiring and training student employees, and facility scheduling.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Fitness Services Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • The Fitness Services Graduate Assistant coordinates the fitness sessions including the hiring, training, and scheduling of instructors. Other responsibilities include scheduling clients for personal training, preparing and administrating in-services, assist in teaching the in-house training courses for personal trainers and fitness instructors, planning fitness programs, providing students with healthy lifestyle information, and continuing cooperative programs with University offices. Background in Exercise Science, Health Wellness or Nutrition preferred.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Intramural Sports Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • The Intramural Sports Graduate Assistant plans, organizes, administers, and evaluates over 40 intramural events, assists in the recruitment, training, scheduling, supervising, and evaluating officials and supervisors for assigned intramural sport activities. The Graduate Assistant will also assist with the coordination of all aspects of the Intramural Sports program. Other opportunities include supervision of intramural activities, marketing/promotion, University relations, and student development. Officiating experience preferred.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Marketing & Multimedia Design Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Marketing

Position Responsibilities:

  • The Marketing & Multimedia Design Graduate Assistant develops marketing and promotional materials incorporating video, digital photography, graphics and social networking media. Posters, t-shirts, brochures, newsletters and multimedia projects are designed to inform students as well as the campus community about programs, services and events in Campus Recreation. This position supervises graphic design students, manages the project schedule, and implements social networking promotions within Campus Recreation. Desired qualities include knowledge of video editing and Adobe CS3 software, an innovative and creative sense of design, and above average organizational skills.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Outdoor Recreation Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • We are currently looking for an individual with outdoor programming experience to help us develop a new area of Campus Recreation. Primary duties will include planning adventure trips and other outdoor activities. This Graduate Assistant will have the opportunity to impact the future direction of this venture at Western Illinois University. Another area of responsibility will be combined with this position.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Special Events Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • The Special Events Graduate Assistant plans, organizes, and implements over 12 Special Events through Campus Recreation. Opportunities include leading the marketing/promotion efforts for each event; building a relationship/collaboration with local businesses and University groups to obtain sponsorships; recruiting and supervising participants and volunteers; and evaluating the event.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Sport Clubs/Facility Management Graduate Assistant

Overview: The Office of Campus Recreation encompasses a variety of functional areas within student services, including Aquatics/Facility Management, Facility Management, Fitness Services, Intramural Sports, Marketing & Multimedia Design, Outdoor Recreation, Special Events, and Sport Clubs/Facility Management. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in programming events and the supervision of students, and will aid in strategic retention efforts and assist with our large visit days called Discover Western.

Skill Development Areas: One-on-one advising, Program development/implementation, Student Development, Risk Management

Position Responsibilities:

  • The Sport Club Graduate Assistant oversees all components of the Sport Club programs. The Graduate Assistant meets with club presidents and is responsible for ensuring that all sport clubs are in compliance with Campus Recreation. Responsibilities include scheduling monthly meetings with sport club presidents, depositing club funds, coordinating travel arrangements, and marketing and promoting sport club events. Excellent time management and multi-tasking skills are needed. Facility Management responsibilities are included in this position.

Work Setting: Campus Recreation is a large office with several staff members and Graduate Assistants and functional areas. Graduate assistants will participate in the daily operations of its programs and services within mission of Campus Recreation and Western Illinois University.

Casa Latina Cultural Center

Casa Latina Cultural Center Graduate Assistant

Overview: Casa Latina Cultural Center seeks to provide an environment that celebrates Latin and International cultures by implementing educational and entertainment programs for our university and the surrounding community. Casa Latina also strives to support a wide range of student interests and provides opportunities for leadership development and personal growth through our student organizations: International Friendship Club, Latin American Student Organization, and Tradicion Hispana Dance Troupe, as well as, Casa Latina programs. Our office is overseen by Director Gabe Lara, and is supported by four graduate assistants and numerous student employees.

The typical duties of a CSP graduate assistant at Casa Latina are to help create leadership development opportunities for students, to help create and implement programming activities for Casa Latina, and to assist in the day to day operations of the center. The CSP graduate assistant will have the opportunity to work with WIU's Latino student and International student population in a multicultural setting. The graduate assistant will be able to design and implement projects. Graduate assistants are generally expected to work 20 hours per week.

Skill Development Areas: Program development, Program implementation, Student organization advising, Diversity Training

Position Responsibilities:

  • Advise assigned student organization (facilitate organization and executive board meetings, assist in the planning and execution of organization events, provide event information to media outlets, be knowledgeable of organization budget).
  • Collaborate with the Director and other graduate assistants to plan and implement Casa Latina Cultural Center educational and entertainment programs.
  • Generate new ideas for programs and initiatives at staff meetings and in-services.
  • Hold consistent office hours in order to provide organization and program information to students, university staff, and community members.
  • Represent our office at university-wide programs, such as Student Activities Fairs.

Work Setting: Casa Latina Cultural Center holds weekly staff meetings, in addition to graduate assistants holding weekly executive board meetings with their respective organizations. Graduate assistants are expected to dress and act professional, however, we strive to create a casual and fun work environment. Casa Latina events are always a blast and you’ll never go hungry working here!

Career Development Center

Career Development Center Graduate Assistant

Overview: The Career Development Center helps students create and achieve their personal career goals through career planning and preparation.  The CDC empowers students for a successful transition between college and professional careers through individual appointments, workshops, and partnerships with employers and faculty/staff at WIU. Our office has three full-time professional staff, one office support specialist, two student employees, and three graduate assistants.

Skill Development Areas: One-on-one advising, Teaching, Public speaking, Marketing

Position Responsibilities:

  • Advise students individually with all aspects of career planning and preparation (career exploration/decision making, resume and cover letter construction, conducting an effective job search, interviewing techniques and mock interviews, transitioning from school to work, utilizing social media and technology for the job search, etc.)
  • Teach the one-credit University 390: Pre-Employment Preparation course with 20-25 students
  • Present workshops on career related topics to student organizations and undergraduate classes
  • Represent our office at university-wide programs including our three Career Fairs, Grad Prep Day, New Student Registration, etc.
  • Generate new ideas for programs and initiatives at our staff meetings and in-services
  • Opportunities to serve on Social Media Management Team, Marketing/Outreach Coordinator, Career Development Leadership Committee, and Professional Development Coordinator

Work Setting: The office holds weekly staff meetings, as well as weekly staff in-services for staff development and learning. We expect graduate assistants to dress and act professional, since we are preparing students for interviewing and job searching activities. Though we are a professional office, we enjoy Casual Fridays, birthday lunches, and laughing with each other.

College Student Personnel Recruitment

College Student Personnel Recruitment Graduate Assistant

Overview: The CSP Recruitment Graduate Assistants are responsible for the recruitment and orientation of prospective graduate students, as well as responsibilities with alumni relations. These responsibilities require graduate assistants to work closely with program faculty, a wide variety of student affairs professionals, current students, prospective students, and alumni. The College Student Personnel Recruitment Team is comprised of the Program Manager, two graduate assistants, and two spring practicum students.

Skill Development Areas: One-on-one advising, Program development, Program implementation, Marketing

Position Responsibilities:

  • Advise and counsel of prospective graduate students on the admission process to the WIU CSP program.
  • Collect and assemble applications for admission to be reviewed by program faculty and staff.
  • Plan and coordinate CSP Days, the annual admission interview process that showcases the academic program to 60 prospective students.
  • Develop and implement orientation activities and communications for prospective CSP graduate students.
  • Assist in planning Student Affairs 101, a conference for undergraduate students interested in exploring or pursuing a career in student affairs.
  • Contribute to content and articles the CSP Alumni Newsletter.
  • Design and manage content on the CSP website through OmniUpdate web content management system.
  • Create content and manage social media platforms such as Facebook and Twitter.

Work Setting: The CSP Recruitment office is housed in the Educational and Interdisciplinary Studies academic office that includes faculty and staff spaces. The CSP Program Manager holds weekly team meeting and one-on-one’s with team members. Every effort is made for the graduate assistant’s to have a substantive and rewarding work experience.

Disability Resource Center

Disability Resource Center Graduate Assistant

Overview: The Disability Resource Center (DRC) is committed to concepts of equity, social justice, and diversity embedded in the values of Western Illinois University. We promote awareness and access through training, partnerships, innovative programs, and accommodations such as textbook conversion, note taking, and exam services; faculty-DRC partnerships; Disability Culture Day; and peer mentoring.

Skill Development Areas: Program development, Program implementation, Assessment

Primary Responsibilities:

  • Coordinates all text conversion to electronic format utilizing a team of undergraduate students
  • Answers student questions related to E-Text and communicates with students

Regarding E-Text policies and procedures and completed texts

  • Assists DRC staff with developing/revising policies, improving procedures, developing staff training, and collecting data for reports
  • Assists with DRC exam services
  • Assists with office projects and events, such as Disability Culture Day, college fairs
  • Provides campus orientation for visually impaired students

Work Setting: As a graduate assistant in the DRC, you join a team of three full-time staff members and six graduate and 4 undergraduate assistants. The graduate assistants focus on three key areas –exam services, electronic text conversion, and note-taking services. The E-text coordinator position is a technology-related position, and preference is given to candidates with technological aptitude and experience.

First Year Experience

First Year Experience Graduate Assistant

Overview: The First Year Experience program is designed to assist students with the transition to college and to empower students to become active and enthusiastic learners, both in and outside the classroom. The FYE program incorporates the primary aspects of students’ first college year: academics, co-curricular activities and residence hall life. The office includes the Associate Provost for Undergraduate and Graduate Education, the Faculty Associate for FYE, and one graduate assistant.

Skill Development Areas: One-on-one advising, Program development, Program implementation, Assessment, Presenting/Public speaking

Position Responsibilities:

  • Train UNIV 100 peer mentors each fall for their positions
  • Coordinate support for UNIV 100 peer mentors, including providing information and resources
  • Assist with the recruitment and selection of peer mentors for the next academic year
  • Participate in the assessment of the FYE program
  • Represent our office at Discover Western Programs
  • Generate new ideas for programs and initiatives at our staff meetings
  • Serve as a member of several university committees, including the Committee on FYE Classes (advisory committee for UNIV 100 & FYE classes), the Theme Committee (committee that determines theme events on campus), and the FYE Leadership Committee (committee that oversees the entire FYE program)
  • Opportunity to become involved in other aspects of the FYE program, as negotiated with the program administrators, such as assisting with FYE activities in residence halls, participating in marketing the FYE program, etc.

Work Setting: The three person team works together to coordinate the FYE Program, with special emphasis on the academic affairs aspects of the FYE Program. The graduate assistant will participate in weekly operation and strategy meetings with the leadership team. This position does not require specific hours in the office and therefore the hours are very flexible outside of the required meetings.

Fraternity/Sorority House Director

Fraternity/Sorority House Director

*** This position is an additional responsibility to a graduate assistantship.***

Overview: All fraternity and sorority housing is privately owned and operation by either a local or national Housing Corporations. These housing corporations see many benefits to employing a CSP student to work with the men or women of the chapter. The expectations, responsibilities, and compensation package will differ between chapters. However, each position provides free housing in an environment that offers direct contact and advisement of students in the chapter and provides practical experience with fraternities and sororities at Western Illinois University

Skill Development Areas: One-on-one advising, Supervision, Student organization advising, Risk Management

Position Responsibilities:

  • Serve as the live-in House Director to a Fraternity or Sorority ranging from 10-35 members.
  • Work with housing contracts, vendors, budgets, and risk management issues.
  • Conduct 1:1 and group house meetings.
  • Supervise or advise an undergraduate House Manager
  • Serve as the primary liaison between the undergraduate chapter and the local or national Housing Corporation.
  • Be accessible to members living in the fraternity/sorority house as needed.
  • Serve as a liaison to the Assistant Director of Student Activities for Greek Life.

Work Setting: Each Fraternity/Sorority Chapter facility will provide a unique experience to live in with undergraduate Fraternity/Sorority members. Universally, all chapters provide free housing with a private room and bath along with some form of food or meal stipend. Some compensation packages include cable, phone line, and monthly stipend. Hours for each position vary but contact with students can and probably will happen at all hours of the day and night.

LGBTQA Resource Center

LGBTQA Resource Center Graduate Assistant

Overview: The LGBTQA Resource Center opened its doors in August 2011. Since then, the Center has helped WIU’s campus reach 4.5 out of 5.0 stars ranking from the LGBT-Friendly Campus Climax. The Center supports the developmental process, academic success, and retention of all students within the LGBTQA community.

Skill Development Areas: Program Development, Program Implementation, Student Organization, Advising, Presenting/Public Speaking

Position Responsibilities:

  • Provide daily maintenance of the center including: marketing the center, responding to e-mails and phone calls, developing and preserving the resource library, providing support and referrals for visitors to the center, and restocking resources (brochures, pamphlets, and flyers,) as necessary
  • Plan programs and lead committees for events, such as New Student Orientation, Trans* Awareness Week, LGBTQA Awareness Week, National Day of Silence, National Coming Out Day, and Lavender Graduation
  • Facilitate and coordinate Safe-Zone training (Macomb & Quad Cities Campuses)
  • Manage the social media for the Center, including the Facebook, Twitter, and website
  • Chair the LGBTQA Advisory Board
  • Represent the Center at campus resource fairs and events
  • Other duties as assigned

Work Setting: This is a full-time graduate assistantship (20 hours) reporting to the Director of the Student Development Office. The position will require some night and occasional weekend hours. One-on-ones and staff in-services will be held weekly. Preference will be given to students that show great interest in social justice issues and the wellbeing of LGBTQA individuals. Previous involvement with the LGBTQA community or working with students of diverse educational, racial, ethnic, and cultural backgrounds is a plus.

Office of Student Activities

Greek Life Programs Graduate Assistant

Overview: The Office of Student Activities (OSA) provides students with practical, educational, and leadership opportunities that complement the academic experience and foster a sense of belonging. We provide support, knowledge, and resources to both individual students and student organizations while assisting in the planning, implementation, and evaluation of social, cultural, educational, and service programs. Involvement in the Office of Student Activities enriches the student experience at Western Illinois University. The Greek Life Programs graduate assistant works directly with the Assistant Director of Student Activities for Greek Life in advising and developing the Fraternity/Sorority Community. Visit wiu.edu/osa for more information.

Skill Development Areas: One-on-one advising, Program development & implementation, Student organization advising, Risk Management

Position Responsibilities:

Primary Responsibilities:

  • Serve as the Graduate Advisor to one of the three Greek governing councils (Interfraternity, Panhellenic, or United Greek) including the oversight of the executive board, budget, recruitment, and programming.
  • Serve as the primary advisor to two to three Greek committees or Ad Hoc groups: Assessment, Greek Review Board (GRB), Greek Week, GUARD, Order of Omega, Rho Lambda, Risk Management (RMC), Social Media, or Special Programs.
  • Assist the Assistant Director in all areas of new member recruitment.
  • Assist the Assistant Director with needs assessment process for chapters, councils, and community.
  • Serve as a resource and liaison for advisors, National Offices, campus, and community
  • Coordinate educational programs for the Greek and WIU community

Secondary Responsibilities:

  • Maintain 20 office hours per week
  • Meet weekly with the Assistant Director of Student Activities for Greek Life
  • Attend weekly Greek Life and bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities (Leadership & Volunteer Programs, Student Government Association, and UUB)
  • Other duties as assigned by Assistant Director of Student Activities for Greek Life and/or Director

Work Setting: The Office of Student Activities (OSA) is a large, interactive office with 15 full time and graduate staff in addition to several student workers. Graduate assistants are an integral part of the staff and are included regularly in a variety of activities and events such as Rocky After Dark, Family Day, and Homecoming. We celebrate birthdays and other special occasions and welcome lively discussions on current trends/events at the table in the middle of the office. We believe you should enjoy your work and have fun!

Leadership & Service Graduate Assistant

Overview: The Office of Student Activities (OSA) provides students with practical, educational, and leadership opportunities that complement the academic experience and foster a sense of belonging. We provide support, knowledge, and resources to both individual students and student organizations while assisting in the planning, implementation, and evaluation of social, cultural, educational, and service programs. Involvement in the Office of Student Activities enriches the student experience at Western Illinois University. Grounded in the Social Change Model of Leadership Development, the overarching goal of the unit of Leadership & Service within the OSA is to prepare leaders who will have a positive impact in a global society.

Skill Development Areas: Student organization advising, One-on-one advising, Program development, Marketing

Position Responsibilities:

While each of the three graduate assistants in Leadership & Service will have a concentration described below, all positions will:

  • Participate in Leadership & Service unit events and planning; including, but not limited to Fall Leadership Conference, Make a Difference Day, White Privilege Conference, Who’s Who Among Students in American Universities and Colleges selection process, etc. (15%)
  • Assist the Assistant Director with the evaluation of current leadership programs and discuss new programs to implement on campus. Serve as a resource for students interested in leadership. Work with other facilitators of leadership to establish a stronger program. Be good stewards of PurplePost. (10%)

Concentration Areas

  • Leadership Focus
    • Coordinate leadership programs (Rocky Unleashed, etc.) including, but not limited to the following: developing all marketing materials, advertisements; advising the Rocky Unleashed facilitators; coordinating the recruitment and selection process (30%)
    • Advise Blue Key National Honor Society through meetings, guiding the treasurer with the budget, and assisting in the selection/induction process (25%)
    • Co-teach RPTA 490 course, sec 003 in both the fall and spring semesters (20%)
  • Service Focus
    • Advise two student organizations: WAVE (including their signature events Make a Difference Day and National Volunteer Week) and the Volunteer Service Coordinating Council (40%)
    • Coordinate the planning and implementation of the Alternative Spring Break Program. (20%)
    • Explore the re-creation of a volunteer center on campus with the assistance of the Assistant Director, WAVE, and other service organizations. (15%)
    • Coordinate the volunteer fair each semester. (5%)
  • Student Organization Center Focus
    • Oversee the daily operation of the Student Organization Center including, but not limited to the following: managing resources and the computer bank, updating student organization mailboxes, updating SOC displays, serving as a liaison to SOC organizations (25%)
    • Assist with the student organization registration process, student organization presidents’ meetings and organization officer transition process (25%)
    • Provide on-going training and development opportunities and develop/disseminate educational resources for Registered Student Organizations and Advisors Including but not limited to: LEAD Series, workshops, monthly meetings, retreats, teambuilding, Advisor roundtables (25%)

Work Setting: The Office of Student Activities (OSA) is a large, interactive office with 15 full time and graduate staff in addition to several student workers. Graduate assistants are an integral part of the staff and are included regularly in a variety of activities and events such as Rocky After Dark, Family Day, and Homecoming. We celebrate birthdays and other special occasions and welcome lively discussions on current trends/events at the table in the middle of the office. We believe you should enjoy your work and have fun!

Programming Graduate Assistant

Overview: The Office of Student Activities (OSA) provides students with practical, educational, and leadership opportunities that complement the academic experience and foster a sense of belonging. We provide support, knowledge, and resources to both individual students and student organizations while assisting in the planning, implementation, and evaluation of social, cultural, educational, and service programs. Involvement in the Office of Student Activities enriches the student experience at Western Illinois University.

The Graduate Assistant for Programming teams with an Office of Student Activities professional staff member and co- graduate advisor in the advisement of the UUB Executive Board officers, Activities Board chairs, and UUB Activities Board committees through 1:1 meetings, weekly group meetings and retreats. This position also Intentionally provides leadership training during select weekly meetings and retreats.

Skill Development Areas: One-on one advising, Program Development, Program implementation, Student Organization Advising

Position Responsibilities:

Primary Responsibilities:

  • To serve as an advisor and mentor to assigned committee chairs and executive board members during weekly one on one and committee meetings.
  • To facilitate, inspire or direct leadership development opportunities for all members of the board during weekly meetings, to include planning two retreats per year.
  • To attend all required UUB programs and meetings with the co-graduate assistant, the Executive Board and the Activities Board. Other meetings and activities beyond direct assignments as well as off campus conferences may be deemed necessary.  
  • To provide assistance and guidance in matters of the constitution and budget.
  • To provide direction for weekly group meetings, retreats, and conference participation.
  • To inspire programming that meets the needs of the entire campus population through intentional collaborations with diverse campus groups.
  • To assist each assigned chair in working with agents, road managers, artists and/or vendors and in fulfilling contract responsibilities during the production of a program.
  • To assist each assigned chair in the management of all details of each program to include reservations, paperwork, day of schedules and budget tracking.
  • To assist with all areas of public relations. This includes publicity and promotions for all UUB programs as well as recruitment of committee members.
  • To maintain a calendar of events for UUB that collates all of the committees’ programs and includes important campus-wide initiatives.
  • To reserve programming spaces and meeting spaces to meet the need for long-range planning.

Secondary Responsibilities:

  • Manage social media outlets for UUB to include Purple Post, Facebook, and Twitter.
  • Maintain 20 office hours per week
  • Meet regularly with assigned professional staff member
  • Attend bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities as well as required campus events
  • Other duties as assigned

Work Setting: The Office of Student Activities (OSA) is a large, interactive office with 15 full time and graduate staff in addition to several student workers. Graduate assistants are an integral part of the staff and are included regularly in a variety of activities and events such as Rocky After Dark, Family Day, and Homecoming. We celebrate birthdays and other special occasions and welcome lively discussions on current trends/events at the table in the middle of the office. We believe you should enjoy your work and have fun!

Student Government Association Graduate Assistant

Overview: The Office of Student Activities (OSA) provides students with practical, educational, and leadership opportunities that complement the academic experience and foster a sense of belonging. We provide support, knowledge, and resources to both individual students and student organizations while assisting in the planning, implementation, and evaluation of social, cultural, educational, and service programs. Involvement in the Office of Student Activities enriches the student experience at Western Illinois University. The Student Government Association graduate assistant works directly with the Director of Student Activities in advising and developing the Student Government Association. Visit wiu.edu/osa for more information.

Skill Development Areas: One-on-one advising, Student Organization Advisement, Assessment/Research of institutional practices/policies, Public Speaking/Presenting

Position Responsibilities

Primary Responsibilities:

  • Co-advisement of the Student Government Association (SGA) including the Executive Branch with the Director of Student Activities
  • Attend weekly Cabinet and Senate meetings
  • Work directly/meet regularly with SGA cabinet members to further action on campus and assist in the development/growth of the organization
  • Assist in the advisement of the Student Elections & Referendums Committee and Student Fees Committee
  • Assist in the coordination of the SGA Inauguration and Awards Ceremony
  • Assist in the coordination of the annual SGA Fall retreat
  • Work directly /meet as needed with individual organization senators
  • Advise Senate Standing Committee Chairs
  • Aid in the advancement and marketing of SGA (via social media, university relations)
  • Research student governance at other institutions and provide information to SGA to further develop student governance initiatives on the WIU campus

Secondary Responsibilities:

  • Maintain 20 office hours per week
  • Meet regularly with the Director of Student Activities
  • Attend bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities (UUB, Greek Life, Leadership & Volunteer Programs)
  • Other duties as assigned by Director of Student Activities

Work Setting: The Office of Student Activities (OSA) is a large, interactive office with 15 full time and graduate staff in addition to several student workers. Graduate assistants are an integral part of the staff and are included regularly in a variety of activities and events such as Rocky After Dark, Family Day, and Homecoming. We celebrate birthdays and other special occasions and welcome lively discussions on current trends/events at the table in the middle of the office. We believe you should enjoy your work and have fun!

Office of Study Abroad

Study Abroad Graduate Assistant

Overview: The Office of Study Abroad is part of the Center for International Studies and School of Distance Learning, International Studies, and Outreach. The Graduate Assistant works mainly with the Office of Study Abroad staff, as part of a team but with specific duties. While the Office of Study Abroad Graduate Assistant reports to the Assistant Director in the Office of Study Abroad, he/she is deemed to be a Graduate Assistant to the entire Center for International Studies, and also assists with International Student Orientation for the Fall and Spring semesters.

Skill Development Areas: One-on-one advising, Student organization advising, Marketing, Presenting/Public speaking

Position Responsibilities:

  • Advising
    • Assist in initial advising of students regarding study abroad and scholarship opportunities
    • Assist with researching international topics and scholarship opportunities
    • Assist the Adviser for the study abroad student organization, WASA, Western's Ambassadors for Study Abroad
  • Marketing/Outreach
    • Conduct informational meetings in rotation with Office of Study Abroad staff members, and on-campus presentations to various groups including student organizations
    • Maintain and update reference and promotional material on study abroad and scholarship opportunities
    • Maintain and promote the Office of Study Abroad’s social media presences, such as Facebook pages, Twitter accounts, and other social media sites
    • Write entries for University newsletters including the Honors College E-letter and Rockenews
  • Events
    • Assist with special events sponsored by the Center for International Studies including, but not limited to, International Orientation Week, the Study Abroad Fair, the Welcome Back Reception, and International Education Week
    • Represent the Office of Study Abroad and/or the Center for International Studies for the annual International Bazaar; coordinate communication with the International Friendship Club and staffing of office’s booth at this event; attend all International Friendship Club meetings regarding the Bazaar

Possess a valid U.S. driver’s license (Illinois license preferred) and the ability to drive a 15-passenger van

Work Setting: The Office of Study Abroad is a small office with a team of dedicated, professional staff members. The staff work collegially to fulfill the office’s goals of increasing participation in study abroad and facilitating intercultural learning for students, faculty, and staff. Graduate assistants will participate in weekly staff meetings.

Office of the Vice President for Student Services

Vice President for Student Services Graduate Assistant

Overview: The Division of Student Services will provide activities and programs that enhance the academic mission of Western Illinois University. Quality support services will be offered to students as our primary focus whenever, however, and wherever they are needed. Opportunities for student development and learning will be provided through leadership and co-curricular experiences in environments that are supportive, challenging, and inclusive.

Skill Development Areas: Program development and implementation, Committee Oversight and Responsibilities, Research and Assessment, Knowledge of University Operations

Position Responsibilities:

The Graduate Assistant should have a vast array of interests and the ability to work with a variety of individuals.   Highly effective organization, communication, and interpersonal skills are important for this position. Situated in the Office of the Vice President for Student Services, this position offers a chance to work in some unique areas. Your direct supervisor will be the Assistant to the Vice President for Student Services. The following experiences are designed to be a part of this position:

  • CSP/Student Services Summer Institute
    • Lead the planning committee for the annual summer institute held at WIU for alumni of the CSP program, and current and former staff members in student services.
  • Building Connections for Student Success
    • Work with the Assistant Director for Retention and Student Success, to help coordinate the Building Connections program. In addition, the GA will have the opportunity to assist in other efforts for retention and student success.
  • Community University Partnership Program
    • Involvement in the programming efforts of the CUPP organization, a group composed of individuals that work to create a more cohesive relationship between the community of Macomb and Western Illinois University.
  • Development/Friend-raising experience
    • Assist in planning and implementing VPSS events organized during fall semester Welcome Weekend and during Homecoming; and WIU Socials at both ACPA & NASPA during the Spring.Research/Web Work
    • GA will help to improve the office/division as opportunities arise by doing research benchmarking what others schools are doing. In addition, the GA will help to improve the style and communication of the VPSS webpage.
  • Other interests
    • We are committed to making this the best experience possible for the graduate assistant. Therefore, any other interests that the GA has will be taken into account when constructing responsibilities for the year.

Work Setting: This is an administrative office. We expect graduate assistants to dress and act professional, as we deal not only with students but parents, faculty, and administration. Sensitive information comes through the office, and we expect the utmost confidentiality as it relates to that. Graduate Assistants are an integral part of our operation and are included in office activities and functions.

Undergraduate Admissions

Admissions Graduate Assistant

Overview: The Office of Admissions encompasses three functional areas in student affairs, undergraduate admissions, orientation, and student success. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in admissions presentations and counseling prospective students and families, will aid in strategic retention efforts, and will assist with our large visit days called Discover Western and our New Student Registration Programs.

Skill Development Areas: One-on-one advising, Program development/implementation, Assessment, Presenting/Public speaking

Position Responsibilities:

  • Admissions:
    • Supervising a team of Admissions Ambassadors, including advising student-led committees, conducting weekly training meetings, selecting new Ambassadors each term, and assisting them in effectively engaging prospective students through visits, telecounseling, and social media
    • Assisting with coordination of on-campus visit programs and volunteers for the Discover Western open houses, Experience Western overnight visits, and other Spring Yield Programs
  • Orientation:
    • Helping progress the New Student Orientation program
    • Marketing, hiring, developing, and supervising the Orientation Team
    • Assisting with the assessment, evaluation, and program development of New Student Orientation program
  • Student Success
    • Helping coordinate the Building Connections first year mentoring program
    • Training mentors, mentor communication, matching mentors, and providing mentor support
    • Using the College Student Inventory to plan strategic interventions to help our student population
    • Participating in several campus committees for retention and assist in forming campus partnerships.
    • Mentoring a group of first year students
    • Teaching a UNIV 100 section (optional)

Work Setting: Undergraduate Admissions is a large office with several staff members and functional areas. Everyone works together to guide students through the admissions process, orient new students to campus, and provide support so they can be successful throughout their time at Western. Graduate assistants will participate in the weekly professional Operations and Strategy Meetings for the leadership team. 

Orientation Graduate Assistant

Overview: The Office of Admissions encompasses three functional areas in student affairs, undergraduate admissions, orientation, and student success. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in admissions presentations and counseling prospective students and families, will aid in strategic retention efforts, and will assist with our large visit days called Discover Western and our New Student Registration Programs.

Skill Development Areas: One-on-one advising, Program development/implementation, Assessment, Presenting/Public speaking

Position Responsibilities:

  • Orientation:
    • Helping progress the New Student Orientation program
    • Marketing, hiring, developing, and supervising the Orientation Team
    • Assisting with the assessment, evaluation, and program development of New Student Orientation programs
  • Admissions:
    • Supervising a team of Admissions Ambassadors, including advising student-led committees, conducting weekly training meetings, selecting new Ambassadors each term, and assisting them in effectively engaging prospective students through visits, telecounseling, and social media
    • Assisting with coordination of on-campus visit programs and volunteers for the Discover Western open houses, Experience Western overnight visits, and other Spring Yield Programs
  • Student Success:
    • Helping coordinate the Building Connections first year mentoring program
    • Training mentors, mentor communication, matching mentors, and providing mentor support
    • Using the College Student Inventory to plan strategic interventions to help our student population
    • Participating in several campus committees for retention and assist in forming campus partnerships.
    • Mentoring a group of first year students
    • Teaching a UNIV 100 section (optional)

Work Setting: Undergraduate Admissions is a large office with several staff members and functional areas. Everyone works together to guide students through the admissions process, orient new students to campus, and provide support so they can be successful throughout their time at Western. Graduate assistants will participate in the weekly professional Operations and Strategy Meetings for the leadership team.

Student Success Graduate Assistant

Overview: The Office of Admissions encompasses three functional areas in student affairs, undergraduate admissions, orientation, and student success. While we are a team, GAs will have a focus for more specialized work in one of the specific functional areas. All graduate assistants will participate in admissions presentations and counseling prospective students and families, will aid in strategic retention efforts, and will assist with our large visit days called Discover Western and our New Student Registration Programs

Skill Development Areas: One-on-one advising, Program development/implementation, Assessment, Presenting/Public speaking

Position Responsibilities:

  • Student Success:
    • Helping coordinate the Building Connections first year mentoring program
    • Training mentors, mentor communication, matching mentors, and providing mentor support
    • Using the College Student Inventory to plan strategic interventions to help our student population
    • Participating in several campus committees for retention and assist in forming campus partnerships.
    • Mentoring a group of first year students
    • Teaching a UNIV 100 section (optional)
  • Orientation:
    • Helping progress the New Student Orientation program
    • Marketing, hiring, developing, and supervising the Orientation Team
    • Assisting with the assessment, evaluation, and program development of New Student Orientation programs
  • Admissions:
    • Supervising a team of Admissions Ambassadors, including advising student-led committees, conducting weekly training meetings, selecting new Ambassadors each term, and assisting them in effectively engaging prospective students through visits, telecounseling, and social media
    • Assisting with coordination of on-campus visit programs and volunteers for the Discover Western open houses, Experience Western overnight visits, and other Spring Yield Programs

Work Setting: Undergraduate Admissions is a large office with several staff members and functional areas. Everyone works together to guide students through the admissions process, orient new students to campus, and provide support so they can be successful throughout their time at Western. Graduate assistants will participate in the weekly professional Operations and Strategy Meetings for the leadership team.

University Advising & Academic Assistance Center

Academic Advising Graduate Assistantship

Overview: Graduate assistants in the academic advising center have a caseload of 15-20 students who are in their first semester. They have complete advising responsibility for the academic advising, career resource directing and referral, and working with at-risk students.

Skill Development Areas: One-on-one advising

Position Responsibilities:

  • Serve as primary advisor for 15-20 first year undeclared students
  • Help students do active research of major/career options
  • Refer students to campus resources as needed
  • Guide first year students to develop an effective study routine
  • Learn to use degree audits and assess general education progress
  • Represent university advising in new student visit programs
  • Assistant with new student registration events
  • Participate in staff in-services and all campus advising council meetings

Work Setting: Graduate assistants in the academic advising center hold office hours in the University Advising and Academic Services Center. They are given training in both the university's academic programs and its support services. Assistants are trained in Western’s General Education requirements, the use of the WARD (Western's Audit of Requirements for Degrees) Report, the mainframe advising computer information, and STARS (the student technical programs). Selected individuals must be available for training during the week prior to the opening of the university. Occasional weekend work is required.

University Housing and Dining Services

Assistant Complex Director

Overview: The Assistant Complex Director (ACD) position is a live-in assistantship in the operation of a traditional residence hall program, involving areas of student development and administrative responsibilities. As an assistant to the Complex Director, the ACD position provides opportunities to learn and develop the expertise and skills needed to function effectively in a residence hall environment, a student services division, or any similar organization.

Skill Development Areas: Crisis Management , Program development/implantation , Student organization advising, Supervision

Position Responsibilities:

  • Supervision of RAs, selection and training of staff, program development, duty and crisis response, student conduct, student advising and counseling. 
  • ACDs take on a functional area of responsibility in their community in one of the following areas: information desk supervision, hall government advising & budgeting or hall facilities.
  • Opportunities are also available in departmental and campus committee work, RA course instruction and special interest projects.

Work Setting: The department holds weekly staff meetings, as well as professional development opportunities. We expect graduate assistants to dress and act as a professional-in-training. Our graduate assistants are a critical part of our team. We look for folks who are dedicated, can work hard, support and put students first, and can have a good time on our team.

Women's Center

Women’s Center Graduate Assistant

Overview: The Women's Center's mission is to promote gender equity through education, support and advocacy, and to respond to issues affecting the status of female students, faculty, and staff on campus, as well as women in the community and in society. The Graduate Assistants provide significant leadership for these efforts.

Skill Development Areas: One-on-one advising, Program development, Program implementation, Student organization advising

Position Responsibilities:

  • Co-advising the Feminist Action Alliance, Organization of Adult Students for Interaction and Support, and/or Campus Girl Scouts student organizations
  • Coordinating the planning and implementation of at least two major programs, including: the annual Take Back the Night march and rally, National Love Your Body Day, National Girls and Women in Sports Day, V-Day College Campaign, Women's History Month programs and activities, and REAL Women: Women as Researchers, Educators, Activists and Leaders Presentation Series and Celebration Luncheon.
  • Conducting outreach programs in the residence halls, sororities and other student organizations, and classes
  • Assisting with the recruitment, training, scheduling, supervision, and evaluation of student assistants and volunteers who assist with office coverage within the Women’s Center and the public areas of the Multicultural Center; program planning and publicity including flyers, press releases, and social media; resource library management; serve as liaisons with various academic departments; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year; and general office assistance

Work Setting: The graduate assistants report to the director and work closely with the office manager, student assistants, and volunteers to address the needs of the women of Western and the surrounding communities and increase awareness of the contributions women have made and are making to society. Women's Center staff also work closely with staff and students from Gwendolyn Brooks Cultural Center and Casa Latina Cultural Center, as well as various other departments in Student Services, Academic Services, and Administrative Services.