College Student Personnel program

Graduate Assistantship Descriptions

Beu Health Education Graduate Assistant

Overview: The mission of the Health Education Office of Beu Health Center is to enhance the educational process of WIU students in the area of health and wellness education. This occurs through a wide array of outreach activities and programs. Professional staff and Students T.A.L.K. peer educators plan and implement collaborative programming in the residence halls, Greek housing, university classrooms and student organizations. Students T.A.L.K. peer educators are trained to develop leadership and presentation skills.

Skill Development Areas: Student Organization Advising and One-on-One Advising, Program Development/Implementation, Presenting/Public Speaking, Assessment, Supervision

Position Responsibilities:

  • Advising the peer education group, “Student’s T.A.L.K.” as well as organizing, planning, providing agenda for weekly meetings and a peer educator retreat. Advising Students T.A.L.K. also includes one on one meetings with peer educators and end of semester evaluations
  • Planning, coordinating and conducting health awareness events and programs (on a variety of topics) in residence halls, Greek organizations and academic classes
  • Coordinating peer education programming requests
  • Summarizing program evaluations and reviewing with Student’s T.A.L.K. members at weekly meetings
  • Coordinating with current members of Student’s T.A.L.K. the recruitment of new members
  • Co-planning/facilitating BACCHUS Network Certified Peer Education Training (skill development: listening, responding and referral, intervention, presentation, taking care of self, peer education inclusiveness, group development, role modeling and ethics)
  • Assisting with supervision of student volunteers in the Beu Health Education office
  • Working as a team member of the Beu Health Education staff
  • As time allows, collaborating/event planning with other university departmental committees (Go Red for Women, Employee Wellness, Interpersonal Violence Prevention Initiative, Minority Health Fair, etc.) and expanding social media outreach
  • Facilitating production and delivery of the weekly health news flyer, Stall Talk, which includes research and design. ***Role with Student Health 101* Fall 2014 TBD

Work Setting: The Beu Health Education office is located in Seal Hall with the Alcohol and Other Drug (AOD) Resource Center. An all staff retreat day (staff in-service for staff development with Beu Health Center) is held each semester prior to the first week of classes. Beu Health Education aims to be a supportive environment for staff and students.

Bachelors of General Studies Graduate Assistant

Overview: A part of The School of Distance Learning, International Studies and Outreach, the Bachelor of Arts in General Studies (BGS) degree program provides an opportunity for students to complete their college education in a manner compatible with their educational needs and lifestyles. The BGS degree is not connected to a specific major and is therefore highly individualized, flexible, and may be completed fully online by students who are place-bound due to work and/or family responsibilities; on-campus; or a combination of both formats.

The graduate assistantship position within the BGS Office provides an opportunity to be directly involved in the admission, advising, administration, marketing, retention, course instruction, or graduation processes of traditional, non-traditional, and distance learning students.

Skill Development Areas: One-on-one advising, Course Instruction, Assessment, Marketing

Position Responsibilities:

Academic Advising

  • Collaborate with advisors in working with enrolled non-traditional, veterans, and fire fighter degree program students
  • Advising prospective students via e-mail, mail, or in person to determine appropriateness of the BGS degree program to meet educational and career goals
  • Attend the BGS Advisory Board meetings to hear student appeals

Recruitment and Outreach

  • Participate in on-campus and off-campus open houses, educational fairs, community college visits, and corporate partnership advising sessions

Marketing

  • Create and post original content for online outlets (Twitter, Facebook, website)
  • Collaborate with advisors to develop recruitment presentation for WIU employees and/or other communities and groups

Administration

  • Gathering and analyze data on program effectiveness, and present findings and recommendations for program enhancement and expansion to the staff

Online Course and Distance Learning Support

  • Obtain Best Practices in Online Teaching Course Certificate through WIU
  • Prepare, develop, and teach an online course such as U390: Career Preparation for BGS/non-traditional/distance students
  • Develop online resources to assist students in understanding, completing and marketing their BGS degree
  • Attend WIU Higher Learning Commission Persistence and Completion Academy “Distance Education” sub-committee meetings with AD

Work Setting:

The BGS staff is comprised of five academic advisors, marketing professionals, and admission staff members. The graduate assistant reports directly to one of the academic advisors, and can look forward to collaborating with staff throughout the School of Distance Learning, International Studies and Outreach through small-group projects, committees, and staff meetings.

Transitional Programs Graduate Assistant

Overview: The Career Development Center is a part of the newly formed Transitional Programs. This office provides students with practical, educational and leadership opportunities that provide support to the new student orientation experience and services related to career development.  The Office works closely with the Division of Academic Affairs, the Division of Student Services, and the Enrollment Management division to ensure a positive student transition experience.

Skill Development Areas: One-on-One Advising, Program Development and Implementation, Assessment, Research, Marketing & Website/Social Media, Presenting/Public Speaking

Position Responsibilities:

  • Participate in various transition/orientation programs throughout the year
  • Assist students with their transition into the University community.
  • Assist the Program Coordinator and/or Director with overall management of Purple Post pages and various other websites related to transition services and career development.
  • Conduct outreach programs, workshops and tabling events to student groups, organizations, academic classes, etc.
  • Assist in the development and coordination of various transitional programs throughout the year (including, Opening Weekend, Leatherneck Launch, and January Welcome Week)
  • Serve on campus-wide Summer Orientation and Registration (SOAR) planning committee
  • Work collaboratively across campus with various offices/departments to execute managerial functions for transitional programs and events.
  • Benchmark other institutional programs/events/services related to Orientation, Career Development, etc. to generate ideas from implementation at WIU

Career Planning and Programming

  • Provide individual career planning assistance to student including (but not limited to) resume/cover letter development and construction, mock interviewing, job/internship. searching, social networking, transitioning to the workplace and graduate school essays.
  • Assist the Program Coordinator with Career Fair Days to create a welcoming environment for student and employers.

Transition Planning and Programming (Orientation)

  • Assist in selection, training and evaluation of 12 Camp Leatherneck staff (includes two Student Directors).
  • Participate in planning of Camp Leatherneck, to include bi-weekly meetings with Camp Leaders, evaluate program goals/outcomes and attendance at Camp in August.
  • Market, hire, develop, and supervise 14-16 summer program assistants.

Work Setting: Transitional Programs is a newly created office within the Enrollment Management Division.  Graduate assistants are an integral part of the staff and are included in a variety of activities/events related to the successful transition of student to campus toward graduation.  Graduate assistants should dress appropriately for the task, and act professional in their language, and daily work. Graduate assistants will participate in weekly staff meetings and other professional development throughout the year, as well as individual meetings with the supervisor(s).   We celebrate WIU casual Fridays (wear Purple), birthdays and interact collaboratively in a fun, engaging atmosphere.

Casa Latina Cultural Center Graduate Assistant

Overview: Casa Latina is center located within the Multicultural Center. Our mission is to provide services for all students with an intentional focus on the Latinx community. Casa Latina Cultural Center offers a holistic learning experience allowing students to develop thru education, engagement and leadership. We strive to provide educational and innovative programs that promote the awareness, understanding, and celebration of the Latinx community thru ethnic identity development, social justice, community outreach, cultural expression, social and professional networking.

Skill Development Areas: One-on-one advising, Program development, Teaching, Assessment, Research, Student organization advising, Marketing, Supervision, Presenting/Public speaking, Budgeting

Position Responsibilities:

  • Co-advise Latin American Student Organization (LASO), Tradicion Latin Dance Team, Amplify, Mariachi de Oro and Rotaract student organizations
  • Assist in the planning and implementation of programs and initiatives such as Latinx Heritage Month, Dia de los Muertos, Bring Your Own Tortilla and Calle Murray
  • Hold consistent office hours in order to provide organization and program information to students, university staff, and community members
  • Conduct outreach programs in the residence halls, classrooms, and to student organizations
  • Supervise Ambassadors (student workers) including recruitment, training, scheduling, and evaluation of staff
  • Attend weekly 1:1 meetings with the director, weekly staff meetings, and monthly MCC team meetings
  • Assist with other Casa Latina and Multicultural Center responsibilities including: program planning and publicity including flyers, press releases, and social media; resource library management; serve as liaisons with various academic departments; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year; and general office assistance
  • Potential evening and weekend commitments

Work Setting: Casa Latina Cultural Center is located on the 2nd floor of the Multicultural Center directly across from the University Student Union. The center is a very dynamic and vibrant space with heavy student traffic and interaction. The graduate assistants report to the MCC director and work closely with the office administrator, events administrator, coordinator, student Ambassadors, and volunteers. We pride ourselves in working collaboratively with all areas on campus, especially our neighbors with whom we share space in the Multicultural Center building- LGBT*QA Resource Center, Gwendolyn Brooks Cultural Center and the Women’s Center. A shared motto amongst the four centers within the MCC is that we are each inclusively inviting and intentionally recognizing.

Division/Department Description: The Multicultural Center upholds the following pillars: Agency, Legacy, Inspiration, Activism and Solidarity.

Centennial Honors College Graduate Assistant

Overview: The Centennial Honors College is an interdisciplinary academic home for academically talented and highly motivated students. It provides an enriched academic curriculum and opportunities for leadership, professional growth, service learning, personal interaction with WIU's top professors and amazing courses.

Skill Development Areas: One-on-One Advising, Program Development/Implementation, Supervision, Student Organization Advising

Position Responsibilities:

  • Serve as academic advisor for a small caseload of Pre-Honors students and meet with these students at least twice a semester.
  • Serve as co-advisor for the Student Honors Association.  Attend officer board meetings, general assembly meetings and SHA events. 
  • Assist in the planning (as needed), implementation and assessment of Honors College events including the Welcome Back Party, Pre-Law Symposium, Pre-Med Symposium, Undergraduate Research Day, Constitution Day and Student Research Conference.
  • Assist in the hiring, training and supervising of Honors mentors.
  • Manage all social media accounts related to the Honors College and work to increase the college’s social media presence.
  • Perform assessment of the overall Honors College, as well as its various events and programs.
  • Collaborate with the Associate Director of the Centennial Honors College to produce the monthly Dignitas newsletter.
  • Assist with the recruitment of new Honors students.
  • Establish and hold regular office hours.
  • Attend weekly staff meetings.
  • Assist with other duties as assigned.

Work Setting: The Honors College is a collaborative and team focused office atmosphere that combines both student services with academic affairs.  It is housed in the Malpass Library and employs 6 full and 1 part time staff along with two student workers and various graduate practicum students.  The College currently serves nearly 1,000 students.  The graduate assistant will be supervised by the Assistant to the Director.  While the majority of the assistantship hours will fall during normal business hours (M – F, 8 – 4:30), there will be some evening and weekend commitments. 

Overview: The CSP Program Administration has two graduate assistants positions -- faculty assistant and graduate student recruitment, orientation, and retention. 

Faculty Assistant

Skill Development Areas: Teaching, Research, Assessment, Program Planning

Position Responsibilities:

  • Assist the CSP tenure-track faculty with collecting and compiling data for their research projects which could include conducting interviews with subjects, transcribing interviews, coding data, reviewing transcripts, collaborating with co-researchers and faculty assistants at other universities, and presenting the research results through webinars and conferences, etc.
  • Collaborate with faculty on planning, implementing, and evaluating campus-wide social justice programming, faculty/staff book discussion groups, etc.
  • Aid in planning guest speaking engagements for both professionals visiting the WIU campus and CSP faculty guest speaking at other universities.
  • Collecting, preparing, and presenting classroom resources for CSP courses.
  • This position can have dual responsibilities with the CSP Graduate Recruitment, Orientation, and Retention position in response to the needs of the faculty and the interest of the graduate assistant. 

 

Graduate Recruitment, Orientation, and Retention

The Graduate Recruitment, Orientation, and Retention position is responsible for the recruitment and orientation of prospective graduate students, as well as activities designed to build and enhance the CSP community. These responsibilities require graduate assistants to work closely with program faculty, student affairs professionals, current students, prospective students, and alumni connected to both tracks of the program. The College Student Personnel  Team is comprised of the Program Manager, three graduate assistants, and is often joined by practica students.

Skill Development Areas: One-on-One Advising, Program Development and Implementation, Marketing & Outreach, Assessment, Volunteer Coordination

Position Responsibilities:

  • Advise and counsel prospective students through in-person, email, online, phone, and video conversations on their exploration of the student affairs field, graduate school search, professional goals, and admission process to the WIU CSP program
  • Represent the program at on-campus and off-campus recruitment, open house, and alumni events
  • Conceptualize and implement a recruitment-oriented strategic communication plan for a data base of 700 people
  • Collect and assemble applications for admission to be reviewed by program faculty and staff
  • Plan and coordinate annual admission interview process that showcases the academic program for up to 90 prospective students on two campuses
  • Develop and implement orientation activities for incoming CSP graduate students
  • Design and manage the CSP digital presence including the creation of original written, video, and photographic content for the website and up to six Facebook pages
  • Plan and execute recruitment events such as Student Affairs 101, a conference for undergraduate students interested in pursuing a career in student affairs
  • Collect, analyze, and present assessment data from prospective and current students, faculty, alumni, and campus partners related to learning outcomes or goals of recruitment, orientation, professional development, and community building
  • Design and implement value-added events, activities, or resources for the CSP community such as professional development workshops, mentoring programs, webinars, and much more

Work Setting: The CSP Office is located in Horrabin Hall with the offices of the faculty, department chair, graduate assistants, and program coordinator located in a suite. We value and foster an environment of professionalism, collaboration, intentionality, and professional growth. Every effort is made to ensure that the graduate assistants have a substantive and rewarding work experience according to their strengths, interests, and desire to grow.

Disability Resource Center Graduate Assistant

Overview: The Disability Resource Center (DRC) is committed to concepts of equity, social justice, and diversity embedded in the values of Western Illinois University. We promote awareness and access through training, partnerships, innovative programs, and accommodations such as textbook conversion, note taking, and exam services; faculty-DRC partnerships; Disability Culture Day; and peer mentoring.

Skill Development Areas: Program development, Program implementation, Assessment

Primary Responsibilities:

  • Coordinates all text conversion to electronic format utilizing a team of undergraduate students
  • Answers student questions related to E-Text and communicates with students

Regarding E-Text policies and procedures and completed texts

  • Assists DRC staff with developing/revising policies, improving procedures, developing staff training, and collecting data for reports
  • Assists with DRC exam services
  • Assists with office projects and events, such as Disability Culture Day, college fairs
  • Provides campus orientation for visually impaired students

Work Setting: As a graduate assistant in the DRC, you join a team of three full-time staff members and six graduate and 4 undergraduate assistants. The graduate assistants focus on three key areas – exam services, electronic text conversion, and note-taking services. The E-text coordinator position is a technology-related position, and preference is given to candidates with technological aptitude and experience. Please complete the Free Application for Federal Student Aid (FAFSA) for the upcoming school year prior to interviewing as these graduate assistant positions are funded through federal work-study. 

Equal Opportunity and Access Graduate Assistant

Overview: The Equal Opportunity & Access office ensures that University policies and programs are in compliance with federal and state regulatory agencies, including Illinois Department of Human Rights (IDHR), Equal Employment Opportunity Commission (EEOC), and the Office of Civil Rights (OCR). The University's Anti-Harassment Policy is administered by the Office. The director of Equal Opportunity & Access is also the Campus Compliance Coordinator for the Americans with Disabilities Act and the Title IX Coordinator for the university. This includes monitoring and assisting academic and professional areas with personnel recruitment, hiring and other employment practices.

Skill Development Areas: Program Development, Assessment, Research, Presenting/Public Speaking

Position Responsibilities:

  • Plan programs in coordinator with other resources on campus such as the Multicultural Center and the Office of Student Activities.
  • Plan, facilitate and coordinate the Peer Educator Group.
  • Research best practices regarding peer educator groups.
  • Research grants applicable to peer educator groups.
  • Assist in the planning of a campus sexual assault prevention task force.
  • Represent the Center at campus resource fairs and events.
  • Compile assessment tools to assist in strategic planning.
  • Develop and preserve a resource library.
  • Other duties as assigned.

Work Setting: This is a full-time graduate assistantship (20 hours) reporting to the Director of The Office of Equal Opportunity and Access. The position may require limited evening and weekend hours. One-on-ones will be held weekly. Preference will be given to students that show great interest in inclusion and Title IX issues. It should be noted that students who show an interest in making difficult topics fun is a plus! And we love music. And coffee.

Gwendolyn Brooks Cultural Center Graduate Assistant

Overview: Part of the Multicultural Center, the Gwendolyn Brooks Cultural Center (GBCC) provides ongoing cultural experiences, academic enhancement opportunities, and social programs designed to support the adjustment and academic success of African American students at Western Illinois University. 

Skill Development Areas: One-on-One Advising, Program Development, Teaching, Assessment, Research, Student Organization Advising, Marketing, Supervision, Presenting/Public Speaking, Budgeting

Position Responsibilities:

  • Co-advise the African Student Association, Black Male Achievement Network, Black Student Association, Black Student Summit, Cultural Expressions, Christian Faith Campus Ministry, Heritage Ensemble, Gwendolyn Brooks Cultural Center Dance Troupe, and National Association for the Advancement of Colored People, and the Collegiate Chapter student organizations
  • Coordinate the planning and implementation of at least two major programs, including: the annual Kwanzaa Dinner, Feel Good Fridays, the GBCC Graduation Celebration and Black History Month programs and activities
  • Conduct outreach programs in the residence halls, classrooms, and to student organizations
  • Supervise Ambassadors (student workers) including recruitment, training, scheduling, and evaluation of staff
  • Assist with other GBCC and Multicultural Center responsibilities including: program planning and publicity including flyers, press releases, and social media; resource library management; serve as liaisons with various academic departments; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year; and general office assistance
  • Attend weekly 1:1 meetings with the MCC director, weekly WC staff meetings, and monthly MCC team meetings
  • Potential evening and weekend commitments

Work Setting: The Gwendolyn Brooks Cultural Center is located on the 2nd floor of the Multicultural Center.  The graduate assistants report to the MCC director and work closely with the office administrator, events administrator, coordinator, student Ambassadors, and volunteers. GBCC staff also work closely with staff and students from the LGBT*QA Resource Center, Casa Latina Cultural Center and the Women’s Center.  A shared motto amongst the four centers within the MCC is that we are each inclusively inviting and intentionally recognizing. 

Division/Department Description: 

The Multicultural Center upholds the following pillars: Agency, Legacy, Inspiration, Activism and Solidarity.

LGBTQA Rescource Center Graduate Assistant

Overview: The LGBT*QA Resource Center is located in the Multicultural Center and opened its doors in August 2011. Since then, the Center has helped WIU’s campus reach 4.5 out of 5.0 stars ranking from the LGBT-Friendly Campus Climax. The LGBT*QA Resource Center is a space for students to become visible and form connections with the Queer community at WIU and in Macomb. 

Skill Development Areas: One-on-one advising, Program Development, Teaching, Assessment, Research, Student Organi

Position Responsibilities:

  • Provide daily maintenance of the center including: marketing the center, responding to e-mails and phone calls, developing and preserving the resource library, providing support and referrals for visitors to the center, and restocking resources (brochures, pamphlets, and flyers,) as necessary
  • Co-advise Unity student organization
  • Plan programs and lead committees for events, such as The Big Picture Picnic, Camp OUT,  Trans* Day of Remembrance, Drag Shows, Pride Week and Lavender Graduation
  • Facilitate and coordinate Safe-Zone training (Macomb & Quad Cities Campuses) and the Queer book club
  • Assist with other LGBT*QA Resource Center and Multicultural Center responsibilities including: program planning and publicity including flyers, press releases, and social media; resource library management; serve as liaisons with various academic departments; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year; and general office assistance
  • Conduct outreach programs in the residence halls, classrooms, and to student organizations
  • Supervise Ambassadors (student workers) including recruitment, training, scheduling, and evaluation of staff
  • Attend weekly 1:1 meetings with the MCC director, weekly Center staff meetings, and monthly MCC team meetings
  • Potential evening and weekend commitments

Work Setting: The LGBT*QA Resource Center is located on the 2nd floor of the Multicultural Center.  The graduate assistants report to the MCC director and work closely with the office administrator, events administrator, coordinator, student Ambassadors, and volunteers. LGBT*QA Resource Center staff also work closely with staff and students from the Women’s Center, the Gwendolyn Brooks Cultural Center and the Casa Latina Cultural Center.  A shared motto amongst the four centers within the MCC is that we are each inclusively inviting and intentionally recognizing. 

Preference will be given to students that show great interest in social justice issues and the wellbeing of LGBT*QA individuals. Previous involvement with the LGBTQA community or working with students of diverse educational, racial, ethnic, and cultural backgrounds is a plus.

Division/Department Description: The Multicultural Center upholds the following pillars: Agency, Legacy, Inspiration, Activism and Solidarity. 

Financial Aid Graduate Assistant

Overview: The Office of Financial Aid has two functional areas that will require the assistance of a Graduate Assistant. One position will assist with the Financial Literacy programming at WIU, while the other will assist with retention and persistence efforts through the Satisfactory Academic Progress (SAP).

Skill Development Areas: Program Development and Management, Peer Mentoring, Support Services (i.e. reports and programs), Collecting and/or Analyzing Data, Front-Line Student Support

Financial Literacy and Outreach Graduate Assistantship

Position Responsibilities:

  • Develop and implement financial aid presentations for group of prospective and current students
  • Program and implement financial literacy programs for all students to understand their finances
  • Create all marketing materials for events and announcements to post on campus and social media
  • Operate all office social media platforms (Facebook, Twitter, Instagram, Snapchat)
  • Develop and implement a marketing campaign for the October 1st FAFSA file date
  • Serve as walk-in advisor and as on call advisor every day
  • Provide information for prospective students and families during admissions events
  • Process and analyze financial aid reports
  • Assessment of the financial aid office and of the financial literacy program
Satisfactory Academic Progress (SAP) Graduate Assistantship
  • Process and analyze financial aid reports
  • Assessment of the financial aid office and of SAP program
  • Create marketing materials for outreach reminding students to keep their grades in mind for financial aid purposes
  • Serve as an initial responder for college financing questions
  • Advise academically at-risk students using Federal satisfactory academic progress standards to ensure federal aid for future semesters
  • Assess student accounts for financial accuracy Analyze reports from financial aid advisors
  • Provide information for prospective students and families during admissions events

Work Setting: The Office of Financial Aid is a very large office with around 20 employees with different specialties. We work closely together with one another as a team to help students through the entire financial aid process. As a graduate assistant, you would attend weekly staff meetings and be expected to contribute to the efforts of the entire office. We maintain a professional, flexible, and supportive office environment. We also LOVE food days!

Overview: Our mission is to serve all students with an intentional focus on traditionally underserved communities. The Multicultural Center offers a holistic learning experience allowing students to develop through education, engagement and leadership. We provide educational and innovative programs that promote the awareness, understanding, and celebration of our diverse community. We strive to instill agency through social justice, community outreach, academic success, and cultural expression.

Work Setting: The graduate assistants report to the MCC director and work closely with the office administrator, events administrator, coordinator, student Ambassadors, and volunteers. In addition, the graduate assistants also work closely with staff and students from the LGBT*QA Resource Center, the Gwendolyn Brooks Cultural Center, Women’s Center and the Casa Latina Cultural Center.  A shared motto amongst the four centers within the MCC is that we are each inclusively inviting and intentionally recognizing. 

Division/Department Description: The Multicultural Center upholds the following pillars: Agency, Legacy, Inspiration, Activism and Solidarity. 

Multicultural Center: Operations

Skill Development Areas: One-on-one advising, Assessment, Research, Supervision, Presenting/Public Speaking, Budgeting

Position Responsibilities:

  • Research, collect and analyze data
  • Effectively turn data into actionable insights that will assist the MCC
  • Report and present findings to all centers in the MCC
  • Assist with the Ambassador Program (student workers) including recruitment, training, scheduling, and data collection
  • Assist with operation responsibilities including: MCC email accounts; office support, space operations; resource library management;
  • Attend weekly 1:1 meetings with the MCC director, weekly MCC staff meetings, and monthly MCC team meetings
  • Potential evening and weekend commitments
Multicultural Center: Brand

Position Responsibilities:

  • Monitor the MCC brand, advertising, communications and enhance the creative vision
  • Conduct outreach programs in the residence halls, classrooms, and student organizations; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year;
  • Assist with marketing responsibilities including: publicity, creation of printed materials (flyers, brochures, iconography), photography and video content, press releases, and social media;
  • Maintain, design and enhance MCC Website design content
  • Attend weekly 1:1 meetings with the MCC director, weekly MCC staff meetings, and monthly MCC team meetings\
  • Potential evening and weekend commitments

Overview:  The student services sector plays an important role with international students who often face issues with campus housing, dining, organizations, visa, language, etc.  This assistantship will provide experience for the CSP professional in recognizing that the internationalization of campus is a constant work in progress.  Join our team and learn about international education, cultural diversity, and meet an interesting group of students from around the world!

Global Education and Outreach Graduate Assistant

Skill Development Areas:  Program Development, Research, Marketing (Canva, Google, Adobe InDesign, etc), International Alumni Development, International Protocol, Cultural Competency Activities, International Recruitment Strategies, Professional Development by way of webinars and Student Affairs 101 presentation

Position Responsibilities:  

  • Marketing strategies for international recruitment
  • Social media (Facebook, WIU website, etc.)
  • Coordination of New International Student Orientation
  • Assistance with the WIU International Bazaar - a large scale annual cultural event, International Day of Peace, and International Education Week
  • Alumni relations
  • Maintaining brand guidelines
  • Involvement with international programs and organizations

Work Setting:  The office is located in Horrabin Hall 6.  Graduate assistants are expected to dress professionally and have the opportunity to participate in meetings and activities across campus.  Our office values every member of our team.  Although we are a professional office, we also enjoy working and laughing together.  

Overview: 

The Office of Student Activities (OSA) provides students with practical, educational, and leadership opportunities that complement the academic experience and foster a sense of belonging.  We provide support, knowledge, and resources to both individual students and student organizations while assisting in the planning, implementation, and evaluation of social, cultural, educational, and service programs.  Involvement in the Office of Student Activities enriches the student experience at Western Illinois University.  Grounded in the Social Change Model of Leadership Development, the overarching goal of the unit of Leadership & Service within the OSA is to prepare leaders who will have a positive impact in a global society.

Work Setting: The Office of Student Activities (OSA) is a large, interactive office with 10 full time and graduate staff in addition to several student workers.  Graduate assistants are an integral part of the staff and are included regularly in a variety of activities and events such as Rocky After Dark: First Night, Family Day, Homecoming, and Discover Western visits.  We celebrate birthdays and other special occasions and welcome lively discussions on current trends/events at the table in the middle of the office.  We believe you should enjoy your work and have fun! 

Greek Life Programs Graduate Assistant

Skill Development Areas: One-on-One Advising, Program Development and Implementation, Student Organization Advising, Risk Management

Position Responsibilities:

  • Serve as the Graduate Advisor to one of the three Greek governing councils (Interfraternity, Panhellenic, or United Greek) including the oversight of the executive board, budget, recruitment, and programming.
  • Serve as the primary advisor to two to three Greek committees or Ad Hoc groups: Assessment, Greek Review Board (GRB), Greek Week, Greek Gazette, Order of Omega, Rho Lambda, Risk Management (RMC), Social Media, or Special Programs.
  • Assist the Assistant Director in all areas of new member recruitment.
  • Assist the Assistant Director with needs assessment process for chapters, councils, and community.
  • Serve as a resource and liaison for advisors, National Offices, campus, and community.
  • Coordinate educational programs for the Greek and WIU community.

Secondary Responsibilities:

  • Maintain 20 office hours per week
  • Meet weekly with the Assistant Director of Student Activities for Greek Life
  • Attend weekly Greek Life and bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities (Leadership Programs, Volunteer Programs, Student Government Association, and UUB)
  • Other duties as assigned by Assistant Director of Student Activities for Greek Life and/or the Associate or Director

Leadership & Service Graduate Assistant

Skill Development Areas: Student Organization Advising, One-on-One Advising, Program Development, Marketing and Communication, Program Evaluation and Outcomes, Risk Management, Collaboration, and Team Building

Position Responsibilities:

While each graduate assistant may be responsible for a specific program/area, general shared responsibilities will include the following:

  • Participate in leadership events and planning; including but not limited to Fall Leadership Conference, Camp Leatherneck, Who’s Who Among Students in American Universities and Colleges selection process, and Blue Key selection process.
  • Assist the Director and Associate Director with the evaluation of current leadership and service programs and discuss needed changes that align with evaluative outcomes.
  • Collaborate and seek input from other facilitators of leadership and service initiatives on campus to establish a stronger program for students.
  • Serve as a resource for students, faculty, and staff interested in building leadership skills and seeking volunteer service opportunities.
  • Share responsibility for the daily operation of the Student Organization Center including but not limited to the following:  holding office hours in the SOC, managing resources and computer bank, updating/delivering mail to student organization mailboxes, updating UU displays, and serving as a general resource to student organizations with SOC offices.
  • Be good stewards of Purple Post to include management of all aspects as they pertain to leadership and volunteer service events and programs.
  • When requested, assist the Associate Director with annual student organization registration process and provide guidance and direction to student organizations who need assistance.
  • Meet regularly with student leaders/officers to provide assistance/direction for student growth.
  • Maintain and update all websites and social media sites that pertain to Leadership & Service initiatives. 
  • Assist in coordination of Student Activity Fairs in both Fall and Spring semesters.

Volunteer Service

  • Advise Western’s All Volunteer Effort (WAVE) including their signature events Make a Difference Day and National Volunteer Week.
  • Coordinate Angel Tree with Salvation Army.
  • Provide on-going training and development opportunities for students.
  • Coordinate the Volunteer Fair(s) each semester in conjunction with the Student Activities Fairs.
  • Plan and implement all aspects of the Alternative Spring Break program. Required to participate/travel on annual trip.
  • Communicate regularly with various Macomb agencies to facilitate service opportunities.

Leadership Programs

  • Facilitate Rocky Unleashed (RU) or similar program including  the development all marketing materials, advertisements, advisement of student facilitators, coordinating recruitment and selection of student participants, and managing event budget. 
  • Assist in implementation of Camp Leatherneck to include meeting bi-weekly with Camp Directors, assisting in selection and training of Camp Leaders, evaluating program goals/outcomes, and attending Camp in August each year.
  • Advise Blue Key National Honor Society to include bi-weekly meetings, assisting in the selection/induction process, and assisting treasurer with managing budget.
  • Plan, implement and evaluate LEAD Series Workshops on a semester basis.
  • Coordinate student attendance at the annual SOLD Conference in St. Louis, MO.

Programming Graduate Assistant

Skill Development Areas: One-on One Advising, Program Development, Program Implementation, Student Organization Advising

Position Responsibilities:

  • To serve as an advisor and mentor to assigned committee chairs and executive board members during weekly one on one and committee meetings. 
  • To facilitate, inspire or direct leadership development opportunities for all members of the board during weekly meetings, to include planning two retreats per year.
  • To attend all required UUB programs and meetings with the co-graduate assistant, the Executive Board and the Activities Board. Other meetings and activities beyond direct assignments as well as off campus conferences may be deemed necessary.  
  • To provide assistance and guidance in matters of the constitution and budget.
  • To provide direction for weekly group meetings, retreats, and conference participation.
  • To inspire programming that meets the needs of the entire campus population through intentional collaborations with diverse campus groups.
  • To assist each assigned chair in working with agents, road managers, artists and/or vendors and in fulfilling contract responsibilities during the production of a program.
  • To assist each assigned chair in the management of all details of each program to include reservations, paperwork, day of schedules and budget tracking.
  • To assist with all areas of public relations.  This includes publicity and promotions for all UUB programs as well as recruitment of committee members.
  • To maintain a calendar of events for UUB that collates all of the committees’ programs and includes important campus-wide initiatives.
  • To reserve programming spaces and meeting spaces to meet the need for long-range planning.

Secondary Responsibilities:

  • Maintain 20 office hours per week
  • Manage social media outlets for UUB to include Purple Post, facebook, and twitter
  • Meet weekly as a Programming Unit and 1:1 with the Associate Director of Student Activities
  • Attend bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities (Leadership Programs, Volunteer Programs, Student Government Association, and UUB)
  • Other duties as assigned by the Associate or Director

Overview: The Office of Study Abroad is part of the Center for International Studies and School of Distance Learning, International Studies, and Outreach. The Graduate Assistant works mainly with the Office of Study Abroad staff, as part of a team but with specific duties. While the Office of Study Abroad Graduate Assistant reports to the Assistant Director in the Office of Study Abroad, he/she is deemed to be a Graduate Assistant to the entire Center for International Studies, and also assists with International Student Orientation for the Fall and Spring semesters.

Skill Development Areas: One-on-One Advising, Student Organization Advising, Marketing, Presenting/Public Speaking

Position Responsibilities:

  • Advising
    • Assist in initial advising of students regarding study abroad and scholarship opportunities
    • Assist with researching international topics and scholarship opportunities
    • Assist the Adviser for the study abroad student organization, WASA, Western's Ambassadors for Study Abroad
  • Marketing/Outreach
    • Conduct informational meetings in rotation with Office of Study Abroad staff members, and on-campus presentations to various groups including student organizations
    • Maintain and update reference and promotional material on study abroad and scholarship opportunities
    • Maintain and promote the Office of Study Abroad’s social media presences, such as Facebook pages, Twitter accounts, and other social media sites
    • Write entries for University newsletters including the Honors College E-letter and Rockenews
  • Events
    • Assist with special events sponsored by the Center for International Studies including, but not limited to, International Orientation Week, the Study Abroad Fair, the Welcome Back Reception, and International Education Week
    • Represent the Office of Study Abroad and/or the Center for International Studies for the annual International Bazaar; coordinate communication with the International Friendship Club and staffing of office’s booth at this event; attend all International Friendship Club meetings regarding the Bazaar

Possess a valid U.S. driver’s license (Illinois license preferred) and the ability to drive a 15-passenger van

Work Setting: The Office of Study Abroad is a small office with a team of dedicated, professional staff members. The staff work collegially to fulfill the office’s goals of increasing participation in study abroad and facilitating intercultural learning for students, faculty, and staff. Graduate assistants will participate in weekly staff meetings.

Student Development Office Graduate Assistant

Overview: The Student Development Office provides programs, services, and support to enhance student success, learning, and development focusing specifically on college transition and providing additional support that aid in student retention.

Skill Development Areas: Presenting/Public Speaking, Program Development/Implementation, Assessing Student Needs, Supervision

Position Responsibilities:

  • Manage the student attendance tracking system
  • Conduct exit interviews with students withdrawing from the University
  • Assisting with the Interpersonal Violence Prevention Initiative which includes programming for the University 100 course
  • Assist with the development/training of Bystander Intervention program
  • Supervise the student employee staff
  • Assist with general office coverage
  • Represent the office at resource fairs and campus events
  • Coordinate/design the Student Planner/Handbook
  • Plan programs and marketing of the programs for Interpersonal Violence Prevention

Work Setting: The Student Development Office, located in the University Union, is staffed by the SDP Graduate Assistant, the LGBTQA Resource Center Graduate Assistant, undergraduate student staff, and Director Tracy Scott. Hours for the assistantship are typically during the regular University business hours of 8-4:30 Monday thru Friday.  However there are occasional night and weekend hours as needed. To support our staff, individual meetings between each graduate assistant and the director and staff in-services will be held weekly.

Student Rights and Responsibilities Graduate Assistant

Overview: Graduate Assistants in the Office of Student Rights, Responsibilities, and Retention Initiatives gains knowledge about student conduct processes and assists in the administration of and educating others about the Code of Student Conduct and Western Illinois University conduct system. Graduate Assistants also focus on retention efforts including initiative design, review, and implementation. The GA will demonstrate understanding and competency through adjudication of disciplinary conferences, creation and facilitation of educational programs, training of members of the University Hearing Board, and effective utilization of case management software.

Skill Development Areas: Effective communication; Program development and implementation, critical thinking and decision-making; and administrative task organization and completion

Position Responsibilities:

  • Meets with students to determine responsibility and appropriate sanctions pursuant of the Code of Student Conduct
  • Maintains student conduct records, the Maxient database, and compiles data and reports associated with the conduct process
  • Serves as facilitator of decision making sessions and coordinates additional educational sanction classes, programs, and initiatives
  • Assist with recruitment, selection, training and recognition of conduct board members
  • Researches, recommends, develops and implements new initiatives, events, and programs that strengthen the student experience and enhance likelihood of student retention
  • Develop institutional professional development trainings around the unique issues facing first year, first generation, and low-income students in collaboration with other student support services
  • Create, plan and implement campus-wide training with a focus on student retention and completion
  • Proactively assists students in connecting with University resources
  • Serve as a resource to University community members regarding student conduct policies and practices as well as campus resources

Work Setting: The Office of Student Rights, Responsibilities, and Retention Initiatives is located on the east side of the first floor of Seal Hall near two primary partners, University Housing & Dining Services and the Alcohol & Other Drugs Resource Center.  The GA will share an office with practicum students and a hearing officer.  The GA will participate in weekly supervision and department meetings.  The office culture is one that openly embraces dialogue, collaboration and humor! 

Undergraduate Admissions Graduate Assistantships

Overview: Graduate Assistants in Undergraduate Admissions participate in weekday and Saturday admissions presentations where they will counsel prospective students and their families, including large group visits and admitted student visit presentations. These dates are determined at the beginning of each semester. GAs will also have the opportunity to potentially travel to admissions recruitment events off-campus. GAs assist with our large recruitment events, including Discover Western open houses and Experience Western overnight programs. These dates are schedule at the beginning of the academic year and include some Saturdays. Beyond that, GAs will have a focus for more specialized work in one of the specific areas listed below.

Work Setting: Undergraduate Admissions is a large office with several staff members and functional areas. In total, we have over 30 staff members under our umbrella. Everyone works together to guide prospective students through the admissions process. GAs will participate in weekly staff meetings and other professional development throughout the year, as well as individual meetings with their supervisor.

 

Division/Department Description: Starting in January 2020, Undergraduate Admissions is now housed in Enrollment Management. This is a new division at WIU and the culture will be developed in the coming years.

---

Admissions Ambassadors Graduate Assistants

Position Responsibilities:

  • Supervise Admissions Ambassadors team, consisting of approximately 16 undergraduate students
  • Design and conduct semesterly training programs and weekly staff meetings
  • Coordinate Admissions Ambassadors weekly campus tours, assignments for major events, and group visits
  • Recruit, hire, and train new Admissions Ambassadors each semester
  • Maintain $30,000 Admissions Ambassadors annual budget
  • Oversee telecounseling efforts for Undergraduate Admissions
  • Assist with all major Undergraduate Admissions events
  • Serve as primary admissions counselor for one shift per week and two Saturdays per semester

Skill Development Areas:

  • Program development
  • Student organization advising
  • Supervision
  • Presenting/Public speaking

---

Campus Events Graduate Assistant

Position Responsibilities:

  • Assist in development and implementation of campus open house events
  • Develop and implement Experience Western overnight visit program
  • Assist in implementing regional admissions fair
  • Assist in development and implementation of other Undergraduate Admissions events
  • Recruit, train and manage student volunteers for campus events
  • Work collaboratively across campus for open house events
  • Serve as primary admissions counselor for one shift per week and two Saturdays per semester

Skill Development Areas:

  • Program development
  • Marketing
  • Research
  • Presenting/Public Speaking

 

Overview: The University Advising and Academic Services Center (UAASC) provides academic advising for University Advising (UA) students who have not yet declared a major, the Reach program which is an alternative admission program, and Academic Success coaching for students. Plus, provide tutoring and academic skill development for the University. Graduate Assistant Academic Advisor support these efforts by serving as an academic advisor for 10 to 20 students or work with various academic support initiatives. These initiatives include conducting one-on-one or small group study skills presentations, co-coordinating tutoring services, developing and delivering robust academic success support geared toward the needs of Western students. Other duties that support the mission and function of the office may also be assigned.

Academic Advising Graduate Assistantship

Skill Development Areas: One-on-One Advising, Program Development/Implementation, Public Speaking and Presentations, Small Group Advising, Marketing

Position Responsibilities:

  • Provide individual advisement to undergraduate students for the selection of courses appropriate to students' academic profile, chosen major, career interests and catalog curriculum requirements at registration programs and throughout each semester until the student is released to the advisor within their academic major
  • Maintain a high level of awareness of university-wide advising topics, especially program offerings, regulations, and academic requirements
  • Participate in professional development activities including UAASC staff meetings, training sessions, webinars, in-services, and individual research of at-risk student retention and advising models (proactive, appreciative, developmental)
  • Assist with new student registration programs and university-wide “Discover Western” campus visit days
  • Deliver one-on-one or small group study skills and academic success presentations
  • Plan, schedule, and present academic success programs for classes, residence hall floors, and student organizations
  • Assist with the coordination and professional development of a 6 to 10 member tutoring team
  • Create new marketing materials for the tutoring services and success workshops known as Rocky's Resources
  • Market tutoring services through presentations, communication with other offices, and creative networking events
  • Manage the social media presence of Rocky’s Resources
  • Develop online tutoring and academic success resources
  • Collaborate with other campus offices including University Housing, Career Development Center, Undergraduate Admissions and Orientation, and Student Development and Success Center to assist in the development and implementation of student success initiatives

Work Setting: UAASC is an advising center housed within Memorial Hall, an academic building near the center of campus. The atmosphere is collegial, with everyone working together to support students. The staff includes a director, four full-time advisors, one academic coach and three graduate assistants. A full-time advisor with the Center supervises the graduate assistants. Work hours are flexible to accommodate both academic advising appointments during the day and student success presentations in the evenings.

Academic Success Coaching Graduate Assistantship

Skill Development Areas: One-on-one Academic Success Coaching; Effective communication; Program development and implementation; Critical thinking and decision making

Position Responsibilities:

  • Successfully coach academically at-risk students in a 1-on-1 environment

  • Maintain a high level of awareness of university-wide advising/coaching topics, especially program offerings, regulations, and academic requirements

  • Assist students in utilizing campus resources

  • Participate in professional development activities including UAASC staff meetings, training sessions, webinars, in-services, and individual research of at-risk student retention and advising models (proactive, appreciative, developmental, prescriptive)

  • Create an atmosphere where students feel comfortable and open

  • Serve as a positive support system for all students seeking help

  • Maintain confidentiality with the students that you coach

  • Assist with university -wide “Discover Western” campus visit days for prospective students

UAASC is an advising and support center housed within Memorial Hall, an academic  building near the center of campus. The atmosphere is collegial, with everyone working together to support students.  The staff includes a director, four full - time advisors, one full - time academic success coach, three graduate assistants, one full - time support staff and student assistants who staff the front desk.  A full -time advisor and the full - time coach supervises the graduate assistants. The graduate assistant will have their own private office.

This position is housed in the  UAASC - lower level of Memorial Hall 028.  Work hours are flexible and can take place between the hours of 9am-4:30pm Monday-Friday.

Assistant Complex Director

Overview: The Assistant Complex Director (ACD) position is a live-in assistantship in the operation of a traditional residence hall program, involving areas of student development and administrative responsibilities. As an assistant to the full-time Complex Director, the ACD position provides opportunities to learn and develop the expertise and skills needed to function effectively in a residence hall environment, a student services division, or any similar organization.

Skill Development Areas: Crisis Management, Program Development/Implantation, Student Organization Advising, Supervision, Administration

Position Responsibilities:

  • Supervision of Resident Assistants (RAs), selection and training of staff, program development, duty and crisis response, student conduct, administrative tasks, student advising and counseling
  • Opportunities are also available in departmental and campus committee work, RA course instruction and special interest projects

Work Setting: The department holds weekly staff meetings, as well as professional development opportunities. We expect graduate assistants to dress and act as a professional-in-training. Our graduate assistants are a critical part of our team. This assistantship requires students to often be placed in a high stress environment with a large amount of day-to-day responsibilities and in exchange, the ACD benefits from a substantive professional experience. We look for staff who are dedicated, work hard, support and put students first, and can have a good time on our team. Due to the workload and intensity of this position, we look for candidates with previous residential life experiences or a clear understanding of the expectations of a live-in housing position.

Women’s Center Graduate Assistant

Overview: Part of the Multicultural Center, the current mission of the Women’s Center is “to promote gender equity through education, support and advocacy, and to respond to issues affecting the status of female students, faculty, and staff.”  The Graduate Assistants are an integral part of the Women’s Center team and, along with the MCC director, will provide significant leadership to implement our mission.

Skill Development Areas: One-on-One Advising, Program Development, Teaching, Assessment, Research, Student Organization Advising, Marketing, Supervision, Presenting/Public Speaking, Budgeting

Position Responsibilities:

  • Co-advise the Beyond Beautiful, Campus Girl Scouts, Diamond Dolls Dance Troupe, Feminist Action Alliance, and The Good Girl Movement student organizations
  • Coordinate the planning and implementation of at least two major programs, including: the annual Take Back the Night march and rally, National Love Your Body Day, Start Smart Workshop and book club, the Vagina Monologues, Women's History Month programs and activities
  • Conduct outreach programs in the residence halls, classrooms, and to student organizations
  • Supervise Ambassadors (student workers) including recruitment, training, scheduling, and evaluation of staff
  • Assist with other Women’s Center and Multicultural Center responsibilities including: program planning and publicity including flyers, press releases, and social media; resource library management; serve as liaisons with various academic departments; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year; and general office assistance
  • Attend weekly 1:1 meetings with the MCC director, weekly WC staff meetings, and monthly MCC team meetings
  • Potential evening and weekend commitments

Work Setting: The Women’s Center is located on the 2nd floor of the Multicultural Center.  The graduate assistants report to the MCC director and work closely with the office administrator, events administrator, coordinator, student Ambassadors, and volunteers. Women's Center staff also work closely with staff and students from the LGBT*QA Resource Center, the Gwendolyn Brooks Cultural Center and the Casa Latina Cultural Center.  A shared motto amongst the four centers within the MCC is that we are each inclusively inviting and intentionally recognizing. 

Divison/Department Description: 

The Multicultural Center upholds the following pillars: Agency, Legacy, Inspiration, Activism and Solidarity.