College Student Personnel program

Graduate Assistantship Descriptions

Beu Health Education Graduate Assistant

Overview: The mission of the Health Education Office of Beu Health Center is to enhance the educational process of WIU students in the area of health and wellness education. This occurs through a wide array of outreach activities and programs. Professional staff and Students T.A.L.K. peer educators plan and implement collaborative programming in the residence halls, Greek housing, university classrooms and student organizations. Students T.A.L.K. peer educators are trained to develop leadership and presentation skills.

Skill Development Areas: Student Organization Advising and One-on-One Advising, Program Development/Implementation, Presenting/Public Speaking, Assessment, Supervision

Position Responsibilities:

  • Advising the peer education group, “Student’s T.A.L.K.” as well as organizing, planning, providing agenda for weekly meetings and a peer educator retreat. Advising Students T.A.L.K. also includes one on one meetings with peer educators and end of semester evaluations
  • Planning, coordinating and conducting health awareness events and programs (on a variety of topics) in residence halls, Greek organizations and academic classes
  • Coordinating peer education programming requests
  • Summarizing program evaluations and reviewing with Student’s T.A.L.K. members at weekly meetings
  • Coordinating with current members of Student’s T.A.L.K. the recruitment of new members
  • Co-planning/facilitating BACCHUS Network Certified Peer Education Training (skill development: listening, responding and referral, intervention, presentation, taking care of self, peer education inclusiveness, group development, role modeling and ethics)
  • Assisting with supervision of student volunteers in the Beu Health Education office
  • Working as a team member of the Beu Health Education staff
  • As time allows, collaborating/event planning with other university departmental committees (Go Red for Women, Employee Wellness, Interpersonal Violence Prevention Initiative, Minority Health Fair, etc.) and expanding social media outreach
  • Facilitating production and delivery of the weekly health news flyer, Stall Talk, which includes research and design. ***Role with Student Health 101* Fall 2014 TBD

Work Setting: The Beu Health Education office is located in Seal Hall with the Alcohol and Other Drug (AOD) Resource Center. An all staff retreat day (staff in-service for staff development with Beu Health Center) is held each semester prior to the first week of classes. Beu Health Education aims to be a supportive environment for staff and students.

Bachelors of General Studies Graduate Assistant

Overview: A part of The School of Distance Learning, International Studies and Outreach, the Bachelor of Arts in General Studies (BGS) degree program provides an opportunity for students to complete their college education in a manner compatible with their educational needs and lifestyles. The BGS degree is not connected to a specific major and is therefore highly individualized, flexible, and may be completed fully online by students who are place-bound due to work and/or family responsibilities; on-campus; or a combination of both formats.

The graduate assistantship position within the BGS Office provides an opportunity to be directly involved in the admission, advising, administration, marketing, retention, course instruction, or graduation processes of traditional, non-traditional, and distance learning students.

Skill Development Areas: One-on-one advising, Course Instruction, Assessment, Marketing

Position Responsibilities:

Academic Advising

  • Collaborate with advisors in working with enrolled non-traditional, veterans, and fire fighter degree program students
  • Advising prospective students via e-mail, mail, or in person to determine appropriateness of the BGS degree program to meet educational and career goals
  • Attend the BGS Advisory Board meetings to hear student appeals

Recruitment and Outreach

  • Participate in on-campus and off-campus open houses, educational fairs, community college visits, and corporate partnership advising sessions

Marketing

  • Create and post original content for online outlets (Twitter, Facebook, website)
  • Collaborate with advisors to develop recruitment presentation for WIU employees and/or other communities and groups

Administration

  • Gathering and analyze data on program effectiveness, and present findings and recommendations for program enhancement and expansion to the staff

Online Course and Distance Learning Support

  • Obtain Best Practices in Online Teaching Course Certificate through WIU
  • Prepare, develop, and teach an online course such as U390: Career Preparation for BGS/non-traditional/distance students
  • Develop online resources to assist students in understanding, completing and marketing their BGS degree
  • Attend WIU Higher Learning Commission Persistence and Completion Academy “Distance Education” sub-committee meetings with AD

Work Setting:

The BGS staff is comprised of five academic advisors, marketing professionals, and admission staff members. The graduate assistant reports directly to one of the academic advisors, and can look forward to collaborating with staff throughout the School of Distance Learning, International Studies and Outreach through small-group projects, committees, and staff meetings.

Career Development Center Graduate Assistant

Overview: The Career Development Center helps students create and achieve their personal career goals through career planning and preparation.  The CDC empowers students for a successful transition between college and professional careers through individual appointments, workshops, and partnerships with employers and faculty/staff at WIU. Our office has three full-time professional staff, one office support specialist, two student employees, three graduate assistants, and Peer Career Advisors.

Skill Development Areas: One-on-One Advising, Teaching, Public Speaking, Student Organization Advising, Marketing, Programming

Position Responsibilities:

  • Advise students individually with many aspects of career planning and preparation (career exploration/decision making, resume and cover letter construction, conducting an effective job search, interviewing techniques and mock interviews, transitioning from school to work, utilizing LinkedIn, social media and technology for the job search, career exploration, etc.)
  • Teach a one-credit hour course, University 390: Pre-Employment Preparation course with 20-25 students
  • Present workshops on career related topics to student organizations and undergraduate classes
  • Represent our office at university-wide programs including our two Career Fairs, Grad Prep Day, New Student Registration, etc.
  • Generate new ideas for programs and initiatives at our staff meetings and in-services, partner with University offices and/or student organizations to provide new programs
  • Opportunities to serve as an advisor to a student ambassador group (Peer Career Advisor), plan large-scale career development programming, assist with office assessment, and much more!

Work Setting: The office holds weekly staff meetings, as well as weekly staff in-services for staff development and learning. We expect graduate assistants to dress and act professional, since we are preparing students for interviewing and job searching activities. Though we are a professional office, we enjoy Casual Fridays, birthday lunches, and laughing with each other.

Casa Latina Cultural Center Graduate Assistant

Overview: Our mission is to provide services for all students with an intentional focus on the Latinx community. Casa Latina offers a holistic learning experience allowing students to develop thru education, engagement and leadership. We strive to provide educational and innovative programs that promote the awareness, understanding, and celebration of the Latinx community thru ethnic identity development, social justice, community outreach, cultural expression, social and professional networking.

Skill Development Areas: One-on-one & student organization advising, Program development & implementation, Supervision, Evaluation & Assessment

Position Responsibilities:

  • Co-advise one of three student organizations:  Latin American Student Organization (LASO), Tradicion Latin Dance Team, and Amplify.
  • Assist in the planning and implementation of programs and initiatives.
  • Hold consistent office hours in order to provide organization and program information to students, university staff, and community members.
  • Represent our office at university-wide programs, such as student activities fairs, awareness events and related meetings.
  • Supervise student workers including recruitment, training, scheduling, and evaluation of staff
  • Attend weekly 1:1 meetings with the director, weekly staff meetings, and monthly MCC team meetings
  • Assist with the general operations of Casa Latina: social media and publicity, producing flyers, writing press releases, submitting events to various calendars, and general space management.
  • Programs often occur during evenings and some weekend.

Work Setting: Casa Latina Cultural Center is located on the 2nd floor of the Multicultural Center directly across from the University Student Union. The team is comprised of a director, graduate assistants, a CSP practicum student, 10-12 student staff and an office administrator who take a lead in fulfilling the mission. Casa Latina is a very dynamic and vibrant space with heavy student traffic and interaction. We pride ourselves in working collaboratively with all areas on campus, especially our neighbors with whom we share space in the Multicultural Center building- Gwendolyn Brooks Cultural Center and the Women’s Center.

Centennial Honors College Graduate Assistant

Overview: The Centennial Honors College is an interdisciplinary academic home for academically talented and highly motivated students. It provides an enriched academic curriculum and opportunities for leadership, professional growth, service learning, personal interaction with WIU's top professors and amazing courses.

Skill Development Areas: One-on-One Advising, Program Development/Implementation, Supervision, Student Organization Advising

Position Responsibilities:

  • Serve as academic advisor for a small caseload of Pre-Honors students and meet with these students at least twice a semester.
  • Serve as co-advisor for the Student Honors Association.  Attend officer board meetings, general assembly meetings and SHA events. 
  • Assist in the planning (as needed), implementation and assessment of Honors College events including the Welcome Back Party, Pre-Law Symposium, Pre-Med Symposium, Undergraduate Research Day, Constitution Day and Student Research Conference.
  • Assist in the hiring, training and supervising of Honors mentors.
  • Manage all social media accounts related to the Honors College and work to increase the college’s social media presence.
  • Perform assessment of the overall Honors College, as well as its various events and programs.
  • Collaborate with the Associate Director of the Centennial Honors College to produce the monthly Dignitas newsletter.
  • Assist with the recruitment of new Honors students.
  • Establish and hold regular office hours.
  • Attend weekly staff meetings.
  • Assist with other duties as assigned.

Work Setting: The Honors College is a collaborative and team focused office atmosphere that combines both student services with academic affairs.  It is housed in the Malpass Library and employs 6 full and 1 part time staff along with two student workers and various graduate practicum students.  The College currently serves nearly 1,000 students.  The graduate assistant will be supervised by the Assistant to the Director.  While the majority of the assistantship hours will fall during normal business hours (M – F, 8 – 4:30), there will be some evening and weekend commitments. 

College Student Personnel Program Administration Graduate Assistant

Overview: The CSP Program Administration graduate assistants are responsible for the recruitment and orientation of prospective graduate students, as well as activities designed to build and enhance the CSP community. These responsibilities require graduate assistants to work closely with program faculty, student affairs professionals, current students, prospective students, and alumni connected to both tracks of the program. The College Student Personnel  Team is comprised of the Program Manager, three graduate assistants, and is often joined by practica students.

Skill Development Areas: One-on-One Advising, Program Development and Implementation, Marketing & Outreach, Assessment, Volunteer Coordination

Position Responsibilities:

  • Advise and counsel prospective students through in-person, email, online, phone, and video conversations on their exploration of the student affairs field, graduate school search, professional goals, and admission process to the WIU CSP program
  • Represent the program at on-campus and off-campus recruitment, open house, and alumni events
  • Conceptualize and implement a recruitment-oriented strategic communication plan for a data base of 700 people
  • Collect and assemble applications for admission to be reviewed by program faculty and staff
  • Plan and coordinate annual admission interview process that showcases the academic program for up to 90 prospective students on two campuses
  • Develop and implement orientation activities for incoming CSP graduate students
  • Design and manage the CSP digital presence including the creation of original written, video, and photographic content for the website and up to six Facebook pages
  • Plan and execute recruitment events such as Student Affairs 101, a conference for undergraduate students interested in pursuing a career in student affairs
  • Collect, analyze, and present assessment data from prospective and current students, faculty, alumni, and campus partners related to learning outcomes or goals of recruitment, orientation, professional development, and community building
  • Design and implement value-added events, activities, or resources for the CSP community such as professional development workshops, mentoring programs, webinars, and much more

Work Setting: The CSP Office, housed in the Educational Studies academic department, values and fosters an environment of professionalism, collaboration, intentionality, and professional growth. The CSP Program Manager holds weekly team meeting and one-on-one consultations with each team member. Every effort is made to ensure that the graduate assistants have a substantive and rewarding work experience.

Disability Resource Center Graduate Assistant

Overview: The Disability Resource Center (DRC) is committed to concepts of equity, social justice, and diversity embedded in the values of Western Illinois University. We promote awareness and access through training, partnerships, innovative programs, and accommodations such as textbook conversion, note taking, and exam services; faculty-DRC partnerships; Disability Culture Day; and peer mentoring.

Skill Development Areas: Program development, Program implementation, Assessment

Primary Responsibilities:

  • Coordinates all text conversion to electronic format utilizing a team of undergraduate students
  • Answers student questions related to E-Text and communicates with students

Regarding E-Text policies and procedures and completed texts

  • Assists DRC staff with developing/revising policies, improving procedures, developing staff training, and collecting data for reports
  • Assists with DRC exam services
  • Assists with office projects and events, such as Disability Culture Day, college fairs
  • Provides campus orientation for visually impaired students

Work Setting: As a graduate assistant in the DRC, you join a team of three full-time staff members and six graduate and 4 undergraduate assistants. The graduate assistants focus on three key areas –exam services, electronic text conversion, and note-taking services. The E-text coordinator position is a technology-related position, and preference is given to candidates with technological aptitude and experience.

First Year Experience Graduate Assistant

Overview: The First Year Experience (FYE) program is designed to assist students with the transition to college and to empower students to become active and enthusiastic learners, both in and outside the classroom. The FYE program incorporates the primary aspects of students’ first college year: academics, co-curricular activities, and residence hall life including credit-bearing academic courses such as UNIV 100. The office includes the Associate Provost for Undergraduate and Graduate Education, the Faculty Associate for FYE, and one graduate assistant.

Skill Development Areas: One-on-One Advising, Program Development, Program Implementation, Evaluation, Presenting/Public Speaking

Position Responsibilities:

  • Train UNIV 100 Peer Mentors and UNIV 100 Peer Mentor Facilitators each fall for their positions
  • Coordinate support for UNIV 100 Peer Mentors including providing information, resources, weekly newsletters, and periodic mentor meetings (Peers Operating Dynamically or POD meetings)
  • Assist with the recruitment and selection of Peer Mentors for the next academic year
  • Participate in the evaluation of the FYE program
  • Represent FYE at open house programs (Discover Western programs)
  • Generate new ideas for programs and initiatives at staff meetings
  • Develop and facilitate FYE Commuter Programs along with an FYE Commuter Peer Mentor for our first year commuter students
  • Serve as a member of several university committees, including the Committee on FYE Classes (advisory committee for UNIV 100 & FYE classes), the Theme Committee (committee that determines theme events on campus), the FYE Mentor Subcommittee (chair), and the FYE Leadership Committee (committee that oversees the entire FYE program)
  • Opportunity to become involved in other aspects of the FYE program, as negotiated with the program administrators, such as assisting with FYE activities in residence halls, participating in marketing the FYE program, etc.

Work Setting: The three person team works together to coordinate the FYE Program, with special emphasis on the academic affairs aspects of the FYE Program. The graduate assistant will participate in weekly operation and strategy meetings with the leadership team. This position does not require specific hours in the office and therefore the hours are very flexible outside of the required meetings.

Gwendolyn Brooks Cultural Center Graduate Assistant

Overview: The Gwendolyn Brooks Cultural Center provides ongoing cultural experiences, academic enhancement opportunities, and social programs designed to support the adjustment and academic success of African American students at Western Illinois University. The Center offers several student success initiatives focused on increasing student achievement and engagement: Culture Cru, Black Male Achievement Network(BMAN), and Research Fellows.

The Center also supports and promotes several student-interest organizations such as Black Student Association, Christian Faith Campus Ministry, African Student Association, Heritage Ensemble, Gwendolyn Brooks Cultural Center Dance Troupe, Cultural Expressions, and National Association for the Advancement of Colored People, Collegiate Chapter.

Skill Development Areas: One-on-One Advising, Program Development, Program Implementation, Student Organization Advising, and Budgeting, Evaluation & Assessment

Position Responsibilities:

  • Collaborate with the Director and the Multicultural Center staff to plan and implement Gwendolyn Brooks Cultural Center educational and cultural enrichment programs as well as student success initiatives.
  • Develop workshops and presentations for campus groups to increase the awareness of Black history, culture and societal contributions.
  • Mentor a cohort of 10-12 1st-year students.
  • Generate new ideas for programs and initiatives at staff meetings and in-services.
  • Track student involvement with Center’s programs/events and develop solutions to address trends and challenges impacting student engagement and participation.
  • Provide ongoing planning, logistical and marketing support of Center’s programming and events.
  • Represent Gwendolyn Brooks Cultural Center at university-wide programs and on university committees (Activities Fairs, Discover Western Visit Days, Scholarship Committee).
  • Advise assigned student organizations (support facilitation for general assembly and executive board meetings, assist in the planning and execution of organization events, promote events to campus groups and media outlets, assist organization with budget and funding requests).

Work Setting: The Gwendolyn Brooks Cultural Center holds weekly staff meetings and one-on-one mentoring meetings between the Director and each Graduate Assistant. Additionally, graduate assistants lead one of the Center’s student success initiatives, hold weekly executive board meetings with their respective organizations, and Graduate assistants are expected to dress and operate professionally.  We strive to create a positive, supportive, and learning environment for both students and staff by focusing on student affairs related theories such as Possible Selves (Markus & Nurius, 1986) , Self-Efficacy (Bandura, 1994), & Stereotype Threat Steele and Aronson (1995).

LGBTQA Rescource Center Graduate Assistant

Overview: The LGBTQA Resource Center opened its doors in August 2011. Since then, the Center has helped WIU’s campus reach 4.5 out of 5.0 stars ranking from the LGBT-Friendly Campus Climax. The Center supports the developmental process, academic success, and retention of all students within the LGBTQA community.

Skill Development Areas: Program Development, Program Implementation, Student Organization, Advising, Presenting/Public Speaking

Position Responsibilities:

  • Provide daily maintenance of the center including: marketing the center, responding to e-mails and phone calls, developing and preserving the resource library, providing support and referrals for visitors to the center, and restocking resources (brochures, pamphlets, and flyers,) as necessary
  • Plan programs and lead committees for events, such as New Student Orientation, Trans* Awareness Week, LGBTQA Awareness Week, National Day of Silence, National Coming Out Day, and Lavender Graduation
  • Facilitate and coordinate Safe-Zone training (Macomb & Quad Cities Campuses)
  • Manage the social media for the Center, including the Facebook, Twitter, and website
  • Chair the LGBTQA Advisory Board
  • Represent the Center at campus resource fairs and events
  • Other duties as assigned

Work Setting: This is a full-time graduate assistantship (20 hours) reporting to the Director of the Student Development Office. The position will require some night and occasional weekend hours. One-on-ones and staff in-services will be held weekly. Preference will be given to students that show great interest in social justice issues and the wellbeing of LGBTQA individuals. Previous involvement with the LGBTQA community or working with students of diverse educational, racial, ethnic, and cultural backgrounds is a plus.

Financial Aid Graduate Assistant

Overview: The Office of Financial Aid has two functional areas that will require the assistance of a Graduate Assistant. One position will assist with the Financial Literacy programming at WIU, while the other will assist with retention and persistence efforts through the Satisfactory Academic Progress (SAP).

Skill Development Areas: Program Development and Management, Peer Mentoring, Support Services (i.e. reports and programs), Collecting and/or Analyzing Data, Front-Line Student Support

Position Responsibilities:

  • Oversee peer mentoring  program including student outreach and financial counseling, access to University resources to meet institution, state, and federal financial aid requirements, and awareness of relevant policies and procedures
  • Develop and execute events and workshops related to student loan compliance, financial literary, financial aid filing, resources for study abroad experiences, and loan repayment post-graduation
  • Collect and analyze student retention and persistence data in relation to federal guidelines
  • Distribute data for the office including reports, programs, and budgets
  • Provide front-line support during high-volume times including file management, and answering student questions via phone and e-mail

Work Setting: The Financial Aid Office is a large office with several different specialties or programs operating simultaneously. We work closely together as a team to help students through the entire financial aid process. As a Graduate Assistant, you would attend weekly staff meetings and be expected to contribute to the efforts of the entire office. We maintain a professional, flexible, and supportive office environment…we also love food days!

International Student Services Graduate Assistant

Overview:

The Office of International Student Services is part of the Center for International Studies and the School of Distance Learning, International Studies and Outreach.  The Center is committed to coordinating and facilitating the development of diverse international programs and activities as well as supporting international students academically, socially and culturally.

Skill Development Areas: Student Organization Advising, Large-Scale Event Planning, Intercultural Communication, Program Development/Implementation, Marketing

Qualifications: Excellent interpersonal communication skills, awareness of and sensitivity to a wide range of cultures, experience advising or serving in a leadership capacity of a student organization, knowledge of software programs to create promotional materials, and a valid driver's license issued in the U.S. and ability to drive a 15-passenger van.

Position Responsibilities:

  • Advise the International Friendship Club (student organization), which includes organizing executive board and general meetings; implementing teambuilding and student development; assisting with the planning and implementation of the International Bazaar (event with approximately 1,000 in attendance); and contributing to programming, marketing, and outreach.
  • Participate in New International Student Orientation (held the week before the fall and spring semester starts) which includes representing the office during orientation and serving as the first point of contact for new international students; and assisting with airport pickups, shopping and banking trips, check-in, American Culture Night, and other activities.
  • Assist with the implementation of current activities and the creation of new activities designed specifically for international students which includes participating in weekly staff meetings to discuss current activites, help with facilitating events, evaluating and assessing events, and co-presenting on American Culture topics.
  • Contribute to current and new community activities that promote intercultural communication and understanding which includes facilitating existing and new programming to foster greater cultural competency, and assisting with outreach efforts to community groups  
  • Assist with marketing and social media which includes engaging students on social medial, creating marketing materials for activities and events, and contribute to marketing and social media strategies
  • Possess a U.S. driver’s license and the ability to drive a 15-passenger van.
  • Other duties as assigned. The graduate Assistant will have the opportunity to create additional projects.

Work Setting:

The Graduate Assistant will report directly to the Assistant Director and play an integral part in our five person team. The Graduate Assistant will maintain office hours, participate in weekly staff meetings and may work some events on the weekend or evening.

International Studies Center Graduate Assistant

Overview:  Over the last two decades the internationalization of higher education institutions has evolved into an important component of each and every institution.  As graduate students in the CSP program many are working on campus in different capacities.  The student services sector plays an important role with international students.  This assistantship will provide the student with the opportunity to learn about international education, cultural competency, and marketing to the international student.

Skill Development Areas:  Cultural competency/protocol, Research, Marketing, and Leadership

Position Responsibilities:  

  • International marketing
  • International alumni development
  • Corrdination of Embassy recruitment trips
  • International Studies newsletter
  • Social media coordination
  • Research marketing for international recruitment
  • Research international recruitment/retention strategies
  • Assist with International Bazaar and new international student orientation
  • Present ideas and projects that are relevant to the area

Work Setting:  The position will work with the Assistant Director of Marketing and International Relations in Horrabin Hall 6.  The graduate assistant will be provided with any materials and technology needed to perform duties.  The graduate assistant is considered a part of the team and ideas and projects will be respected and valued.

Overview: The Office of Student Activities (OSA) provides students with practical, educational, and leadership opportunities that complement the academic experience and foster a sense of belonging.  We provide support, knowledge, and resources to both individual students and student organizations while assisting in the planning, implementation, and evaluation of social, cultural, educational, and service programs.  Involvement in the Office of Student Activities enriches the student experience at Western Illinois University.

Work Setting: The Office of Student Activities (OSA) is a large, interactive office with 10 full time and graduate staff in addition to several student workers.  Graduate assistants are an integral part of the staff and are included regularly in a variety of activities and events such as Rocky After Dark: First Night, Family Day, Homecoming, and Discover Western visits.  We celebrate birthdays and other special occasions and welcome lively discussions on current trends/events at the table in the middle of the office.  We believe you should enjoy your work and have fun! 

Greek Life Programs Graduate Assistant

The Greek Life Programs Graduate Assistant works directly with the Assistant Director of Student Activities for Greek Life in advising and developing the Fraternity/Sorority Community.  Visit wiu.edu/greeklife for more information.

Skill Development Areas: One-on-One Advising, Program Development and Implementation, Student Organization Advising, Risk Management

Position Responsibilities:

  • Serve as the Graduate Advisor to one of the three Greek governing councils (Interfraternity, Panhellenic, or United Greek) including the oversight of the executive board, budget, recruitment, and programming.
  • Serve as the primary advisor to two to three Greek committees or Ad Hoc groups: Assessment, Greek Review Board (GRB), Greek Week, Greek Gazette, Order of Omega, Rho Lambda, Risk Management (RMC), Social Media, or Special Programs.
  • Assist the Assistant Director in all areas of new member recruitment.
  • Assist the Assistant Director with needs assessment process for chapters, councils, and community.
  • Serve as a resource and liaison for advisors, National Offices, campus, and community.
  • Coordinate educational programs for the Greek and WIU community.

Secondary Responsibilities:

  • Maintain 20 office hours per week
  • Meet weekly with the Assistant Director of Student Activities for Greek Life
  • Attend weekly Greek Life and bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities (Leadership Programs, Volunteer Programs, Student Government Association, and UUB)
  • Other duties as assigned by Assistant Director of Student Activities for Greek Life and/or the Associate or Director

Leadership Programs and Volunteer Services Graduate Assistant

Grounded in the Social Change Model of Leadership Development, the overarching goal of the Leadership and Service unit within the OSA is to prepare leaders who will have a positive impact in a global society.

Skill Development Areas: Student Organization Advising, One-on-One Advising, Program Development, Marketing and Communication, Program Evaluation and Outcomes, Risk Management, Collaboration, and Team Building

Position Responsibilities:

While each graduate assistant may be responsible for a specific program/area, general shared responsibilities will include the following:

  • Participate in leadership events and planning; including, but not limited to Fall Leadership Conference, Camp Leatherneck, Who’s Who Among Students in American Universities and Colleges selection process, and Blue Key selection process.
  • Assist the Director and Associate Director with the evaluation of current leadership and service programs and discuss needed changes that align with evaluative outcomes.
  • Collaborate and seek input from other facilitators of leadership and service initiatives on campus to establish a stronger program for students.
  • Serve as a resource for students, faculty, and staff interested in building leadership skills and seeking volunteer service opportunities.
  • Share responsibility for the daily operation of the Student Organization Center including but not limited to the following: holding office hours in the SOC, managing resources and computer bank, updating/delivering mail to student organization mailboxes, updating UU displays, and serving as a general resource to student organizations with SOC offices.
  • Be good stewards of Purple Post to include management of all aspects as they pertain to leadership and volunteer service events and programs.
  • When requested, assist the Associate Director with annual student organization registration process and provide guidance and direction to student organizations who need assistance.
  • Meet regularly with student leaders/officers to provide assistance/direction for student growth.
  • Maintain and update all websites and social media sites that pertain to Leadership and Service initiatives.
  • Assist in coordination of Student Activity Fairs in both Fall and Spring semesters.

Volunteer Service

  • Advise Western’s All Volunteer Effort (WAVE) including their signature events Make a Difference Day and National Volunteer Week.
  • Coordinate Angel Tree with Salvation Army.
  • Provide on-going training and development opportunities for students.
  • Coordinate the Volunteer Fair(s) each semester in conjunction with the Student Activities Fairs.
  • Plan and implement all aspects of the Alternative Spring Break program. Required to participate/travel on annual trip.
  • Communicate regularly with various Macomb agencies to facilitate service opportunities.

Leadership Programs

  • Facilitate Rocky Unleashed (RU) or similar program including the development all marketing materials, advertisements, advisement of student facilitators, coordinating recruitment and selection of student participants, and managing event budget.
  • Assist in implementation of Camp Leatherneck to include meeting bi-weekly with Camp Directors, assisting in selection and training of Camp Leaders, evaluating program goals/outcomes, and attending Camp in August each year.
  • Advise Blue Key National Honor Society to include bi-weekly meetings, assisting in the selection/induction process, and assisting treasurer with managing budget.
  • Plan, implement and evaluate LEAD Series Workshops on a semester basis.
  • Coordinate student attendance at the annual SOLD Conference in St. Louis, MO.

Programming Graduate Assistant

The Graduate Assistant for Programming works directly with the Associate Director and Co-Graduate Advisor in the advisement of the UUB Executive Board officers, Activities Board chairs, and UUB Activities Board committees through 1:1 meetings, weekly group meetings and retreats. 

Skill Development Areas: One-on One Advising, Program Development, Program Implementation, Student Organization Advising

Position Responsibilities:

  • To serve as an advisor and mentor to assigned committee chairs and executive board members during weekly one on one and committee meetings. 
  • To facilitate, inspire or direct leadership development opportunities for all members of the board during weekly meetings, to include planning two retreats per year.
  • To attend all required UUB programs and meetings with the co-graduate assistant, the Executive Board and the Activities Board. Other meetings and activities beyond direct assignments as well as off campus conferences may be deemed necessary.  
  • To provide assistance and guidance in matters of the constitution and budget.
  • To provide direction for weekly group meetings, retreats, and conference participation.
  • To inspire programming that meets the needs of the entire campus population through intentional collaborations with diverse campus groups.
  • To assist each assigned chair in working with agents, road managers, artists and/or vendors and in fulfilling contract responsibilities during the production of a program.
  • To assist each assigned chair in the management of all details of each program to include reservations, paperwork, day of schedules and budget tracking.
  • To assist with all areas of public relations.  This includes publicity and promotions for all UUB programs as well as recruitment of committee members.
  • To maintain a calendar of events for UUB that collates all of the committees’ programs and includes important campus-wide initiatives.
  • To reserve programming spaces and meeting spaces to meet the need for long-range planning.

Secondary Responsibilities:

  • Maintain 20 office hours per week
  • Manage social media outlets for UUB to include Purple Post, facebook, and twitter
  • Meet weekly as a Programming Unit and 1:1 with the Associate Director of Student Activities
  • Attend bi-weekly OSA staff meetings
  • Provide support to other areas within Student Activities (Leadership Programs, Volunteer Programs, Student Government Association, and UUB)
  • Other duties as assigned by the Associate or Director

Overview: The Office of Study Abroad is part of the Center for International Studies and School of Distance Learning, International Studies, and Outreach. The Graduate Assistant works mainly with the Office of Study Abroad staff, as part of a team but with specific duties. While the Office of Study Abroad Graduate Assistant reports to the Assistant Director in the Office of Study Abroad, he/she is deemed to be a Graduate Assistant to the entire Center for International Studies, and also assists with International Student Orientation for the Fall and Spring semesters.

Skill Development Areas: One-on-One Advising, Student Organization Advising, Marketing, Presenting/Public Speaking

Position Responsibilities:

  • Advising
    • Assist in initial advising of students regarding study abroad and scholarship opportunities
    • Assist with researching international topics and scholarship opportunities
    • Assist the Adviser for the study abroad student organization, WASA, Western's Ambassadors for Study Abroad
  • Marketing/Outreach
    • Conduct informational meetings in rotation with Office of Study Abroad staff members, and on-campus presentations to various groups including student organizations
    • Maintain and update reference and promotional material on study abroad and scholarship opportunities
    • Maintain and promote the Office of Study Abroad’s social media presences, such as Facebook pages, Twitter accounts, and other social media sites
    • Write entries for University newsletters including the Honors College E-letter and Rockenews
  • Events
    • Assist with special events sponsored by the Center for International Studies including, but not limited to, International Orientation Week, the Study Abroad Fair, the Welcome Back Reception, and International Education Week
    • Represent the Office of Study Abroad and/or the Center for International Studies for the annual International Bazaar; coordinate communication with the International Friendship Club and staffing of office’s booth at this event; attend all International Friendship Club meetings regarding the Bazaar

Possess a valid U.S. driver’s license (Illinois license preferred) and the ability to drive a 15-passenger van

Work Setting: The Office of Study Abroad is a small office with a team of dedicated, professional staff members. The staff work collegially to fulfill the office’s goals of increasing participation in study abroad and facilitating intercultural learning for students, faculty, and staff. Graduate assistants will participate in weekly staff meetings.

Vice President for Student Services Graduate Assistant

Overview: The Division of Student Services will provide activities and programs that enhance the academic mission of Western Illinois University. Quality support services will be offered to students as our primary focus whenever, however, and wherever they are needed. Opportunities for student development and learning will be provided through leadership and co-curricular experiences in environments that are supportive, challenging, and inclusive.

Skill Development Areas: Committee Oversight and Responsibilities, Knowledge of University Operations, One-on-One Advising, Program Development and Implementation, Research and Assessment, Small-Group Advising

Position Responsibilities: The Graduate Assistant should have a vast array of interests and the ability to work with a variety of individuals. Highly effective organization, communication, and interpersonal skills are important for this position. Situated in the Office of the Vice President for Student Services, this position offers a chance to work in some unique areas. Your direct supervisor will be Jessica Butcher, Assistant to the Vice President for Student Services. The following experiences are designed to be a part of this position:

  • CSP/Student Services Summer Institute:
    • Lead the planning committee for the summer institute held at WIU for alumni of the CSP program, and current and former staff members in student services.
  • Building Connections for Student Success:
    • Help coordinate the Building Connections program. In addition, the GA will have the opportunity to assist in other efforts for retention and student success such as training mentors and providing mentor support. Use the College Student Inventory to plan strategic interventions to help student population. Mentor a group of first-year students.
  • Coordinate Leatherneck Success Team:
    • Market, hire, train, and supervise the Leatherneck Success Team (upperclassmen retention-oriented ambassadors).
  • Community University Partnership Program:
    • Involvement in the programming efforts of the CUPP organization, a group composed of individuals that work to create a more cohesive relationship between the community of Macomb and Western Illinois University.
  • Development/Friend-raising Experience:
    • Assist in planning and implementing VPSS events organized during fall semester Welcome Weekend and during Homecoming; and WIU Socials at both ACPA & NASPA during the Spring.
  • Research/Web Work:
    • GA will help to improve the office/division as opportunities arise by doing research benchmarking what others schools are doing. In addition, the GA will help to improve the style and communication of the VPSS webpage.
  • Other interests:
    • We are committed to making this the best experience possible for the graduate assistant. Therefore, any other interests that the GA has will be taken into account when constructing responsibilities for the year.

Work Setting: This is an administrative office. We expect graduate assistants to dress and act professional, as we deal not only with students but parents, faculty, and administration. Sensitive information comes through the office, and we expect the utmost confidentiality as it relates to that. Graduate Assistants are an integral part of our operation and are included in office activities and functions.

Student Development Office Graduate Assistant

Overview: The Student Development Office provides programs, services, and support to enhance student success, learning, and development focusing specifically on college transition and providing additional support that aid in student retention.

Skill Development Areas: Presenting/Public Speaking, Program Development/Implementation, Assessing Student Needs, Supervision

Position Responsibilities:

  • Manage the student attendance tracking system
  • Conduct exit interviews with students withdrawing from the University
  • Assisting with the Interpersonal Violence Prevention Initiative which includes programming for the University 100 course
  • Assist with the development/training of Bystander Intervention program
  • Supervise the student employee staff
  • Assist with general office coverage
  • Represent the office at resource fairs and campus events
  • Coordinate/design the Student Planner/Handbook
  • Plan programs and marketing of the programs for Interpersonal Violence Prevention

Work Setting: The Student Development Office, located in the University Union, is staffed by the SDP Graduate Assistant, the LGBTQA Resource Center Graduate Assistant, undergraduate student staff, and Director Tracy Scott. Hours for the assistantship are typically during the regular University business hours of 8-4:30 Monday thru Friday.  However there are occasional night and weekend hours as needed. To support our staff, individual meetings between each graduate assistant and the director and staff in-services will be held weekly.

Student Rights, Responsibilities, and Retention Initiatives Graduate Assistant

Overview: Graduate Assistants in the Office of Student Rights, Responsibilities, and Retention Initiatives gains knowledge about student conduct processes and assists in the administration of and educating others about the Code of Student Conduct and Western Illinois University conduct system. Graduate Assistants also focus on retention efforts including initiative design, review, and implementation. The GA will demonstrate understanding and competency through adjudication of disciplinary conferences, creation and facilitation of educational programs, training of members of the University Hearing Board, and effective utilization of case management software.

Skill Development Areas: Effective communication; Program development and implementation, critical thinking and decision-making; and administrative task organization and completion

Position Responsibilities:

  • Meets with students to determine responsibility and appropriate sanctions pursuant of the Code of Student Conduct
  • Maintains student conduct records, the Maxient database, and compiles data and reports associated with the conduct process
  • Serves as facilitator of decision making sessions and coordinates additional educational sanction classes, programs, and initiatives
  • Assist with recruitment, selection, training and recognition of conduct board members
  • Researches, recommends, develops and implements new initiatives, events, and programs that strengthen the student experience and enhance likelihood of student retention
  • Develop institutional professional development trainings around the unique issues facing first year, first generation, and low-income students in collaboration with other student support services
  • Create, plan and implement campus-wide training with a focus on student retention and completion
  • Proactively assists students in connecting with University resources
  • Serve as a resource to University community members regarding student conduct policies and practices as well as campus resources

Work Setting: The Office of Student Rights, Responsibilities, and Retention Initiatives is located on the east side of the first floor of Seal Hall near two primary partners, University Housing & Dining Services and the Alcohol & Other Drugs Resource Center.  The GA will share an office with practicum students and a hearing officer.  The GA will participate in weekly supervision and department meetings.  The office culture is one that openly embraces dialogue, collaboration and humor! 

Overview: The Office of Undergraduate Admissions & Orientation encompasses two functional areas in student affairs, undergraduate admissions and orientation. All graduate assistants will participate in daily and Saturday admissions presentations where they will counsel prospective students and families, including large group visits and accepted student visit presentations. These dates are determined at the beginning of each semester. Graduate assistants will also have the opportunity to potentially travel to admissions recruitment events off campus. GAs will assist with our large recruitment events, including Discover Western open houses and Experience Western overnight programs. These dates are scheduled at the beginning of the academic year and also include some Saturday dates. Beyond that, GAs will have a focus for more specialized work in one of the specific areas listed below.

Work Setting: Undergraduate Admissions & Orientation is a large office with several staff members and functional areas. In total, we have over 30 staff members under the Undergraduate Admissions & Orientation umbrella. Everyone works together to guide prospective students through the admissions process, orient new students to campus, and provide support so they can be successful throughout their time at WIU. GAs will participate in a weekly staff meetings and other professional development opportunities throughout the year, as well as individual meetings with the supervisor.

Group Visits & Social Media Graduate Assistant

Skill Development Areas: Program Development/Implementation, Assessment, Presenting/Public Speaking, One-on-One Advising, Written Communication

Position Responsibilities:

  • Develop, coordinate, and implement all admissions group visits for approximately 500 students each semester that visit from community colleges, high schools, and community organizations (Upward Bound, Gear Up, TRIO, etc.)
  • Serve as primary line of communication between visiting group/organization and WIU
  • Create individual itineraries for each group, detailing daily events
  • Coordinate Admissions staff to assist with group visit responsibilities (presentations, campus tours, dining assistance)
  • Work collaboratively across campus with University Housing & Dining Services, University Union, Billing & Receivables, Academics, and more to execute group visit
  • Maintain Group Visits email account
  • Create and present a 3-week projection, weekly, that encompasses all upcoming Admissions events
  • Manage, coordinate, and grow Undergraduate Admissions’ social media presence, working collaboratively with the Open Houses GA
  • Assist with all major Admissions events
  • Serve as primary admissions counselor for one four-hour shift per week and two Saturdays per semester

Admissions Ambassadors Graduate Assistants

Skill Development Areas: One-on-One Advising, Student Organization Advising, Presenting/Public Speaking, Marketing

Position Responsibilities:

  • Supervise Admissions Ambassadors student group, consisting of approximately 16 undergraduate students
  • Design and conduct semesterly multi-day training programs and weekly training meetings
  • Coordinate Admissions Ambassadors weekly campus tours, assignments for Admissions and Orientation events, and group visits
  • Recruit, hire, and train new Admissions Ambassadors each semester
  • Oversee telecounseling efforts for Undergraduate Admissions
  • Coordinate New Student Registration programs for transfer students
  • Assist with all major Admissions events
  • Serve as primary admissions counselor for one four-hour shift per week and two Saturdays per semester

Orientation Programs Graduate Assistants

Skill Development Areas: One-on-One Advising, Program Development/Implementation, Assessment, Presenting/Public Speaking

Position Responsibilities:

  • Market, hire, develop, and supervise 16 Orientation Leaders, including 2 Student Coordinators
  • Design and conduct fall and spring training and staff meetings
  • Assess and evaluate Summer Orientation and Registration programs
  • Develop programming Summer Orientation and Registration programs
  • Serve on campus-wide SOAR planning committee
  • Recruit, train, and manage student volunteers for accepted-student overnight visit programs (Experience Western)
  • Recruit and train student coordinators for Experience Western
  • Develop and implement Experience Western
  • Assist with all major Admissions events
  • Serve as primary admissions counselor for one four-hour shift per week and two Saturdays per semester

Open Houses & Social Media Graduate Assistant

Skill Development Areas: Program Development/Implementation, Marketing, Research, Presenting/Public Speaking

Position Responsibilities:

  • Assist in development and implementation of campus open house events
  • Recruit, train and manage student volunteers for campus open house events
  • Work collaboratively across campus for open house events
  • Manage, coordinate, and grow Undergraduate Admissions’ social media presence, working collaboratively with the Group Visits GA
  • Assist with all major Admissions events
  • Serve as primary admissions counselor for one four-hour shift per week and two Saturdays per semester
Academic Advising Graduate Assistantship

Overview: The University Advising and Academic Services Center (UAASC) provides academic advising, tutoring, and academic skill development support for specific populations of first-year undergraduate students: University Advising (UA) students who have not yet declared a major, and Office of Academic Services (OAS) students who entered the University through an alternative admission program. Graduate Assistant Academic Advisor support these efforts by serving as an academic advisor for 10 to 15 students. Graduate Assistants also conduct a series of one-on-one or small group study skills presentations, work closely with tutoring services, develop and deliver robust online academic success support geared toward the needs of adult learners and commuter students. Other duties that support the mission and function of the office may also be assigned.

Skill Development Areas: One-on-One Advising,Program Development/Implementation, Public Speaking and Presentations, Small Group Advising, Marketing

Position Responsibilities:

  • Provide individual advisement to WIU undergraduate students for the selection of courses appropriate to students' academic profile, chosen major, career interests and catalog curriculum requirements at registration programs and throughout each semester until the student is released to the advisor within their academic major
  • Maintain a high level of awareness of university-wide advising topics, especially program offerings, regulations, and academic requirements
  • Participate in professional development activities including UAASC staff meetings, training sessions, webinars, in-services, and individual research of at-risk student retention and advising models (proactive, appreciative, developmental)
  • Assist with new student registration programs and university-wide “Discover Western” campus visit days
  • Deliver one-on-one or small group study skills and academic success presentations
  • Plan, schedule, and present academic success programs for classes, residence hall floors, and student organizations
  • Assist with the coordination and professional development of a 6 to 10 member tutoring team
  • Create new marketing materials for the tutoring services and success workshops know as Rocky's Resources
  • Market tutoring services through presentations, communication with other offices, and creative networking events
  • Manage the social media presence of Rocky’s Resources and the UAASC office
  • Develop online tutoring and academic success resources
  • Collaborate with other campus offices including Residential Life, Career Development Center, Undergraduate Admissions and Orientation, and Student Development Office to assist in the development and implementation of student success initiatives

Work Setting: UAASC is an advising center housed within Memorial Hall, an academic building near the center of campus. The atmosphere is collegial, with everyone working together to support students. The staff includes a director, six full-time advisors, one academic coach, three graduate assistants, three full-time support staff, and student assistants who staff the front desk. A full-time advisor with the Center supervises the graduate assistants. Work hours are flexible to accommodate both academic advising appointments during the day and student success presentations in the evenings.

Assistant Complex Director

Overview: The Assistant Complex Director (ACD) position is a live-in assistantship in the operation of a traditional residence hall program, involving areas of student development and administrative responsibilities. As an assistant to the full-time Complex Director, the ACD position provides opportunities to learn and develop the expertise and skills needed to function effectively in a residence hall environment, a student services division, or any similar organization.

Skill Development Areas: Crisis Management, Program Development/Implantation, Student Organization Advising, Supervision

Position Responsibilities:

  • Supervision of Resident Assistants (RAs), selection and training of staff, program development, duty and crisis response, student conduct, student advising and counseling
  • ACDs take on a functional area of responsibility in their community in one of the following areas: information desk supervision, hall government advising & budgeting or hall facilitie
  • Opportunities are also available in departmental and campus committee work, RA course instruction and special interest projects

Work Setting: The department holds weekly staff meetings, as well as professional development opportunities. We expect graduate assistants to dress and act as a professional-in-training. Our graduate assistants are a critical part of our team. This assistantship requires students to often be placed in a high stress environment with a large amount of day-to-day responsibilities and in exchange, the ACD benefits from a substantive professional experience. We look for staff who are dedicated, work hard, support and put students first, and can have a good time on our team. Due to the workload and intensity of this position, we look for candidates with previous residential life experiences or a clear understanding of the expectations of a live-in housing position.

University Union Graduate Assistant

Overview: The University Union graduate assistantship will provide experience in event planning, space and facilities management, customer service, advising, student training development, and marketing. The University Union graduate assistant will be housed in Scheduling and Event Services office and will actively make room reservations, follow-up with clients, supervise day-of large scale events in the University Union, and follow up with clients, all while learning how to utilize the Event Management System (event planning software).

The University Union graduate assistant will also work with the Assistant Director of the University Union in developing and conducting student employee trainings as well as serve as a co-advisor to the Union Advisory Board. In addition, the graduate assistant will assist with Union marketing efforts to promote services and events within the University Union.

Skill Development Areas: One-on-One Advising, Program Development, Presenting/Public Speaking, and Marketing

Position Responsibilities:

Primary Responsibilities

  • Gain experience working the office of Scheduling and Event Services on room reservations, event planning, and event management software.
    • Follow up with clients on event setups, technical requests, and miscellaneous event details
    • Serve as day-of onsite contact for select large scale events in the University Union
    • Develop materials to train student organization leaders in the scheduling and event management process
  • Work with the Assistant Director on Union student employee training program
    • Develop content for annual student employee training
    • Facilitate and lead student employee training series throughout the year
    • Develop assessment plan for Union student employees
  • Co-Advise and the Union Advisory Board (UAB)
    • Facilitate bi-weekly UAB Meetings
    • Conduct weekly one-on-one meetings with the UAB Chair
    • Advise UAB with program development for the University Union
    • Facilitate discussions regarding policy review and exceptions
    • Work with campus partners to recruit members to the UAB to maintain a full board
  • Assist with marketing efforts to promote services and events within the University Union
    • Manage content for the University Union social media outlets

Secondary Responsibilities:

  • Attend weekly staff meetings
  • Meet weekly with the Assistant Director of the Union
  • Other duties as assigned by immediate supervisor and/or the Director of the University Student Union

Work Setting: The University Union and the Office of Scheduling and Event Services are the heart of the University environment. The Union provides space for programs, services, and community development. The selected graduate assistant will serve 20 hours per week in the University Union and will be an integral staff member in the areas of event planning, program and training development, marketing and through serving as an advisor to the Union Advisory Board.

Women’s Center Graduate Assistant

Overview: The current mission of the Women’s Center is “to promote gender equity through education, support and advocacy, and to respond to issues affecting the status of female students, faculty, and staff.”  The Graduate Assistants are an integral part of the Women’s Center team and, along with the director, will provide significant leadership to implement our mission.

Skill Development Areas: One-on-One Advising, Program Development, Program Implementation, Student Organization Advising, Supervision, Presenting/Public Speaking

Position Responsibilities:

  • Co-advise the Feminist Action Alliance, WIU It’s On Us, Banat Casa Blanca Belly Dance Tribe and/or Campus Girl Scouts student organizations
  • Coordinate the planning and implementation of at least two major programs, including: the annual Take Back the Night march and rally, National Love Your Body Day, Start Smart Workshop and book club, V-Day College Campaign, Women's History Month programs and activities, and REAL Women: Women as Researchers, Educators, Activists and Leaders Presentation Series and Celebration Luncheon
  • Conduct outreach programs in the residence halls, classrooms, and to student organizations
  • Supervise student workers including recruitment, training, scheduling, and evaluation of staff
  • Assist with other Women’s Center and Multicultural Center responsibilities including: program planning and publicity including flyers, press releases, and social media; resource library management; serve as liaisons with various academic departments; coordinate displays for and staffing of information tables for student activities fairs and various awareness events throughout the year; and general office assistance
  • Attend weekly 1:1 meetings with the director, weekly WC staff meetings, and monthly MCC team meetings
  • Potential evening and weekend commitments

Work Setting: The Women’s Center is located on the 2nd floor of the Multicultural Center.  The graduate assistants report to the director and work closely with the office manager, student assistants, and volunteers. Women's Center staff also work closely with staff and students from the Gwendolyn Brooks Cultural Center and the Casa Latina Cultural Center.  A shared motto amongst the three centers within the MCC is that we are each inclusively inviting and intentionally recognizing.