iPad Apps (Keynote, Numbers, Pages)

By Carlo Daniels, Instructional Development Services Graduate Assistant

The Technology Resource Checkout (TRC) within the Instructional Development Services has a brand new iPad cart with 20 iPads for faculty reservation and checkout to use in the classrooms!  A number of apps have been purchased and installed on the iPads and we will be spending the first two blog posts this semester highlighting some of those apps.  In this first blog post we will be focusing on the iWork apps (Keynote, Numbers, and Pages).


Keynote from Apple is a very dynamic and useful presentation app that offers a great intuitive interface for iPad, iPhone, and iPod touch.  Originally a program for Mac computers and being redesigned for Apple’s mobile devices, the Keynote app allows one to touch and tap to create powerful presentations with incomparable smooth and fluid visual effects and transitions.  Users have the ability to select from a variety of themes, animations, fonts, etc. and can take advantage of using built-in presentation tools such as an array of charts and graphs with attention grabbing 3D effects.

Keynote is also great for educators that are always on-the-move and transitioning between multiple device platforms or that want to share their presentations with other instructors for editing on different platforms. Keynote takes advantage of Apple’s iCloud online storage system, allowing people to be able to start working on a Keynote presentation on one Apple device and continue editing it on another.  Microsoft PowerPoint users also have the ability to utilize similar shared editing by being able to view or edit their files with Keynote through iTunes file sharing or downloading a file via email or from icloud.com. People using Keynote also have the option of copying presentations to a WebDav service for further file sharing options.

One disadvantage is that not all animations and effects transition neatly from working on an iMac to an iPad.  Use the following link to gain some helpful tips on what works and what doesn’t: http://support.apple.com/kb/HT4114

To read more about the Keynote app or to purchase, visit http://www.apple.com/ipad/from-the-app-store/apps-by-apple/keynote.html.


Numbers is Apple’s spreadsheet creation app, which is compatible for iPad, iPhone, and iPod touch. It allows one to chose from a collection of templates that adhere to the appropriate work, home, or school scenario for one’s spreadsheets.  What is nice is that Numbers already comes with formulas and functions (over 250) that have already been built in, so users can simply add their data to build tables and charts.  Other customization features include editing fonts, photos, graphics, shapes, charts, 3D effects, multiple tables, etc.  Numbers also allows one to view any table or chart as a form, enabling a user to easily enter data on the go and over time.  Educators can take advantage of this feature as a means of taking attendance or perhaps by having students keep a journal for an assignment: The uses are plentiful!

Numbers also enables one to open and view Microsoft Excel spreadsheets and allow the option of exporting created files in either Excel or PDF form.  In addition, sharing of files can be done either through email, iTunes, iWork, and WebDAV.  One disadvantage with Numbers is that it can have a slightly confusing interface with a lot to take in at first:  Be sure to use Apple’s the in-app guide to be certain to clear up some of the more confusing aspects of the program.

To read more about the Numbers app or to purchase, visit http://www.apple.com/ipad/from-the-app-store/apps-by-apple/numbers.html.


As Apple’s official word processing app for its mobile devices, Pages allows one to create documents with a wide range of options.  Touch and tap to choose from an assortment of templates for letters, reports, posters, invitations, etc. and add graphics, styles, and colors to enhance text.  The iPhone and iPod touch version of Pages allows for easy navigation in the new landscape mode, which features the options of typing with one’s thumbs (as if texting), verbal dictation (on iPhone 4S), and automatic zoom to text as one types.

Educators can make use of Pages by creating documents on the go and sending them to students.  What is more is that Pages is also great for design as one has the ability to add movies and pictures from the Photos app; create and modify images, shapes, and polygons with custom frames, shadows and reflections; and make nice 3D charts and tables. Editing is also more intuitive than ever allowing you to simply tap the Info button to adjust margins, tabs, etc. Utilizing Apple’s iCloud system, Pages allows one to edit documents on whatever Mac device you are on and automatically saves your work as you go. Pages also lets one open files and export files in Microsoft Word format or PDF so many people can view them. In addition, the program also supports sharing of files through email, iTunes, iWork, and WebDAV.  One disadvantage; however, is that it isn’t compatible for saving to Dropbox, which is also the case for Numbers and Keynote.

To read more about the Pages app or to purchase, visit http://www.apple.com/ipad/from-the-app-store/apps-by-apple/pages.html.

TechTip:  Sharing Your iWork App Documents

By Nicole Dobyns, Instructional Development Services Graduate Assistant

Sharing documents using the iWork apps can be easily done when using an iPad. Documents from Numbers, Keynote, and Pages can all be shared using the same method when these programs are used on an iPad.

The first step is to find the wrench icon, which gives you several different options for tools. You will want to touch “Share and Print.”

Once you touch “Share and Print,” you are then given a number of options as shown above.

  • Email presentation – you can email the presentation to someone if you have email set up for use on your iPad
  • Print – you can send the presentation wirelessly to a printer
  • Share via iWork.com – this site is no longer available for sharing use. The site was a beta test to see how it worked, and Apple decided to take it down.
  • Send to iTunes – this gives you different options to retrieve the presentation in iTunes as a Keynote file, PDF, or Powerpoint. This essentially puts a file into iTunes that makes the file accessible on your computer.
  • In order to utilize the iDisk option, you need to have an account set up using Apple’s MobileMe.
  • In order to utilize the WebDAV option, you will need to be connected wirelessly to a server.

Be sure to remember that you need to have the document that you plan on sharing open for use. If the document is not open, then you will not be able to find the little wrench icon where you will find the option to share or print your documents.

, , , , , , ,

Leave a Reply

XHTML: You can use these tags: <a href="" title=""> <abbr title=""> <acronym title=""> <b> <blockquote cite=""> <cite> <code> <del datetime=""> <em> <i> <q cite=""> <strike> <strong>