Job Opening - Support Staff

Office Manager

Apply Now
  • Work Department: Various Departments
  • Class Title/Code: Office Manager (3266)
  • Effective Date: May 18, 2022
  • Responsibilities:

    Employees in positions allocated to this level work under direction to provide staff assistance for a major campus/university department. They function as an agent of the unit or organization by performing highly specialized administrative support duties. An in-depth knowledge of the organization, programs, policies and procedures of the unit is essential to the performance of the duties, along with the ability to use good judgment, the ability to operate computer systems, using word processing, database and software packages, and to exercise discretion in handling sensitive and confidential information.

    An Office Manager typically -

    1. relieves the designated member(s) of the unit staff of numerous personal contacts and determines an appropriate course of action;
    2. reviews incoming mail for the designated member(s) of the unit staff, selects and responds to items within scope of responsibility;
    3. keyboards documents containing confidential or sensitive information; transcribes and/or records confidential or sensitive information; independently composes and provides drafts of correspondence, memos, and reports that represent position(s) of the designated member(s) of the unit staff;
    4. establishes and revises the calendar(s) of the designated member(s) of the unit staff, informing him/her/them of impending engagements;
    5. coordinates logistical arrangements relating to conferences, meetings and prepares necessary materials and travel for the designated member(s) of the unit staff;
    6. establishes and maintains the confidential records and files of the designated member(s) of the unit staff;
    7. maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding the appropriateness of requested expenditures;
    8. assists in creation of publications for internal and external audiences (brochures, posters, letterhead, websites, social media accounts, etc.);
    9. attends meetings as a delegate for the designated member(s) of the unit staff when requested;
    10. conducts research as requested and reports information which requires the evaluation of sources or the application of regulations and procedures to specific cases;
    11. establishes and maintains inventory records, conducting periodic checks for inventory control purposes;
    12. anticipates and responds to the detailed office support needs of the designated member(s) of the unit staff through the independent performance of lower level duties or supervision of assigned staff;
    13. plans, organizes, assigns, and reviews the work of the unit’s administrative support staff and participates in their selection, training, and evaluation; coordination of searches;
    14. provides information to students regarding the major/minor program, such as the application process, scheduling classes, graduation requirements, etc.;
    15. performs duties listed in lower level of this classification series;
    16. performs other related duties as assigned.
  • Required Qualifications:
    1. High school graduation or equivalent.
    2. Two (2) years (24 months) of work experience comparable to the third level of this series, the Office Support Specialist classification.
  • Starting Salary: $14.314/hr
  • Application Deadline: Jul 29, 2022
  • Additional Information:

    Testing is now available for qualified applicants to determine eligibility for vacancies.  Please submit an application, a resume, DD214 military records (if applicable) and an official copy of your college transcript(s) (if applicable) to the Human Resources Office.

Employment - Information & Instructions

Complete an Employment Application online. Submit supplemental application materials, which may include transcripts, licenses, certifications, resume, and a copy of the DD214 (if applicable), via email to HR-Testing@wiu.edu.

All application materials are due in the WIU Human Resources Office no later than 4:30 p.m. the day of the application deadline.

Western Illinois University is an Affirmative Action and Equal Opportunity employer with a strong commitment to diversity and a non-discrimination policy that includes sex, race, color, sexual orientation, gender identity and gender expression, religion, age, marital status, national origin, disability, or veteran status.

For questions regarding the application process, please contact:

Human Resources Office
Sherman Hall 105
1 University Circle
Macomb, IL 61455

Phone: (309) 298-1971 ext. 1
Fax: (309) 298-2300

Email: HR-Testing@wiu.edu

Open: Monday – Friday; 8:00 a.m. – 4:30 p.m.