University Technology

Google Apps Migration Timeline

The following is a projected timeline of milestones of Western Illinois University's migration from Zimbra to Google Apps. Dates and information is subject to change at any time.

Estimated Date Activity Status
Late February 2016 Invite volunteers to sign up to be Early Adopters of Google Apps Completed; e-mail sent to all WIU members on Feb. 26, 2016
Early March 2016 Ask WIU directors, deans & chairs to nominate Google Guides (local training & support persons) for their areas Completed; email sent to WIU directors, deans & chairs on Mar. 4, 2016
Mid March 2016 Meet with selected Google Guides to review expectations and provide initial resources & documentation Completed: meetings held the week of March 21
Late March 2016 Start migration of Google Guides and Early Adopters to Google Apps Completed: Migrations of Google Guides & early adopters completed in early May.
April 20 through May 2016 Migrate faculty/staff of entire departments (on an opt-in basis per request of department chairs/directors) Completed: Email sent to WIU directors, deans & chairs on Apr. 12, 2016 inviting them to schedule departmental migration dates. Department-wide migrations started April 20 and continued through the month of May. Remaining departments can schedule by emailing support@wiu.edu.
Late April 2016 No new Zimbra accounts will be created; all new WIU employees and students will be given Google Apps accounts upon entry to the University Completed: All individuals new to the university after April 28, 2016 will be granted Google Apps accounts automatically.
Late April 2016 Allow individual students and employees to sign up for migration at a date/time of their choosing. Completed: students and employees were allowed to select a custom migration date between April 29 and August 18. At 4:30 pm. on August 18, all remaining employees that did not opt in to migrate to Google Apps were scheduled for migration for August 19.
Early June 2016 Allow individual alumni and retirees to sign up for migration at a date/time of their choosing. Completed: Alumni and retirees were emailed instructions for selecting a migration time on their own on June 2. Retirees were allowed to select a date of their own through June 11. Alumni were allowed to select a date of their own through August 2.
Early June 2016 Start migrating students that have not selected a migration date. Completed: All students that did not select a custom migration date were migrated between June 5-July 11.
Mid July 2016 Start migrating retirees that have not selected a migration date. Completed: All retirees that did not select a custom migration date were migrated between June 11-July 14.
Early August 2016 Start migrating alumni that have not selected a migration date. Completed: All alumni that did not select a custom migration were migrated from Zimbra to Google Apps between August 2-22.
August 19, 2016 All remaining users will be migrated from Zimbra to Google Apps Completed: All remaining faculty & staff that did not opt in to migrate to Google Apps were migrated on August 19.
February 18, 2017 Zimbra services disabled. Completed: Zimbra was disabled; all email and calendaring services for University students and employees have been moved to Google Apps.