Fees & Financial Assistance (2004-2005)
Reminder: The information on this web page is taken from the printed version of the Graduate Studies catalog (updated annually). The latest fees are available through the Office of Billing & Receivables.
The following rates of tuition and fees are listed per credit hour for the Fall and Spring Semesters 2004–2005. These rates apply to all who are classified as graduate students. The amounts are subject to change without notice by action of the Board of Trustees. The most current tuition and fee rates can be viewed at www.wiu.edu/tuition or can be obtained by contacting the Billing and Receivables Office at (309) 298-1831 or emailing firstname.lastname@example.org.
Tuition = per credit hour rate x number of credit hours
Macomb Campus Fees
WIU-Quad Cities Campus Fees
All students enrolled for 9 or more hours Spring and Fall, or 6 or more hours for Summer are assessed health insurance. You may request that health insurance be waived by submitting a waiver form to the Student Health Insurance Office. The Student Health Insurance Office can be reached at 309/298-1882. This form must be approved and on file in the Student Health Insurance Office by the 10th day of Fall and Spring Semesters and the 6th day of Summer Session.
Full-time graduate students at the Macomb campus of Western Illinois University who are residents of Clark, Lewis, or Marion counties in Missouri or Scott, Muscatine, Louisa, Des Moines, or Lee counties in Iowa are treated as in-state students for the period of one year for tuition purposes. Such students must meet residency requirements to qualify for in-state tuition after the first year. This policy is reviewed annually and is subject to change without notice.
University fees are evaluated and recommended by the students and staff to help facilitate various services and programs on campus. University fees are mandatory for all students and require payment regardless of whether or not the student receives direct benefits or is in a location which permits access to such benefits. Students registered for nine or more semester hours of student teaching, internship, or overseas experience will receive a 25 percent reduction in the student activity, athletics, computer, health center, and publication fees. The preceding tables reflect the full fee rates. Fees may vary depending on the location of course offering.
University fees are composed of the following:
A $7 nonrefundable transcript fee is assessed the first semester a student matriculates to Western Illinois University. This one-time fee entitles the student to unlimited transcripts at no additional cost.
A $75 non-refundable fee is assessed to all new international students for orientation programming.
All graduate students who enroll for nine hours or more and all graduate
assistants under contract to the University will be assessed the student
health insurance fee. Coverage for a spouse and/or dependents, is available
and must be purchased separately at the Student Health Insurance Office
during the first 10 days of each term during the academic year and the
sixth day of the summer term. A brochure explaining the coverage of the
student health insurance program is available at the Student Health Insurance
Office, Beu Health Center, lower level. Student health insurance may be
waived if the student provides proof of equal or better coverage. Waiver
request forms are available at the Student Health Insurance Office. Completed
forms must be received in the office by the tenth day of the fall/spring
semester and the sixth day of summer session for a 100 percent refund.
Board Rates for Residence Halls - effective Fall 2003-Spring 2004
The University bills by semester, not by academic year. The billing system compiles each student’s University charges and credits to one account. Itemized charges and credits appear one time on the bill and if unpaid, are included in the previous balance on future bills.
A billing notification e-mail will be sent to the student at their WIU e-mail address when each bill is produced and ready to view on STARS. Students may establish one alternate e-mail address to which the billing notification may also be sent. The e-mail will include the account balance and the due date. Detail must be viewed on STARS. In January, June, and August paper billing statements will be mailed to the home address on file in the Registrar’s Office. Failure to receive or view a bill will not excuse finance charge assessment or payment of the account.
Advance payment of tuition, fees, and housing charges is not required for new matriculating students or students in good financial standing. All available financial aid, including loans, may be applied to current semester educational costs, whether billed or unbilled, before any remaining balance is distributed to the student. Students will not be permitted to register for any succeeding semester until the financial obligations for the current term are paid or guaranteed by financial awards. Any balance unpaid by the date specified on the bill will be assessed finance charges at the rate of 1 percent per month. University transcripts are not issued if students have financial or administrative obligations. We recommend fall charges be paid by November 1 and spring charges be paid by April 1 to take advantage of pre-registration for the next term.
Students enrolled in any combination of sessions, either on-campus and/or extension, must drop from the desired class within that session's 100 percent refund/credit period to avoid assessment of tuition and mandatory fee charges. Students will be assessed full tuition and fees in accordance with the University's tuition and fee schedule for classes dropped after the 100 percent refund/credit period.
Total University Withdrawal
A student who has registered for an independent study course offered through extended learning and officially withdraws from that course during the first six weeks of the term will receive a full credit/refund. A student who processes a withdrawal after the sixth week will be responsible for 100 percent of the tuition assessed. However, if the regular scheduled class withdrawal refund/credit period for a given semester extends beyond the six weeks 100 percent refund/credit period, the dates and percentages listed after the six week period will be honored for independent study courses offered through extended learning.
Graduate assistantships are academic merit-based award programs which provide students with work opportunities in a job closely related to their academic field of study. Students with full-time graduate assistantships will receive a minimum stipend of $5,864 per academic year and a waiver of tuition. Graduate assistants with at least a two-month contract receive a waiver of tuition (upon receipt of a signed contract) for the period of appointment plus one summer session either immediately preceding or immediately following the contract period. Graduate assistants are entitled to receive one summer tuition waiver per academic year. Tuition waivers are awarded automatically for the summer session immediately following a spring contract. Graduate assistants must contact the School of Graduate Studies to receive a summer tuition waiver immediately preceding a fall contract. The waiver does not include insurance costs or student fees.
For a four-month fall semester contract beginning after August 15, there are four equal pay periods. Full monthly paychecks will be received October 1, November 1, December 1, and January 1. For a four-month spring semester contract beginning before January 15, there are five pay periods. Two weeks of pay will be received on February 1 and June 1. Full monthly paychecks will be received on March 1, April 1, and May 1. For a four-month spring semester contracting beginning after January 15, there are four pay periods. Full monthly paychecks will be received on March 1, April 1, May 1, and June 1.
Assistantship applications received prior to March 15 may be given priority consideration. Assistantships are available only to graduate students who have been accepted in degree programs. Probationary students are not eligible to hold graduate assistantships. Graduate assistants must adhere to the same standards of professional ethics as regular faculty. Graduate assistants must meet their normal assigned duties but should not be asked or required to perform additional duties without supplemental pay. Graduate assistants must be full-time students (at least nine semester hours) without other employment. Graduate assistants must also maintain a 3.0 graduate grade point average.
To apply for an assistantship, an Application for Assistantship (available from the School of Graduate Studies or at www.wiu.edu/grad) must be submitted along with three letters of recommendation (some programs require specialized recommendation letters) and a statement of personal goals. The application, letters, and statement must be submitted to the School of Graduate Studies before an assistantship contract may be written.
Several departments have research grants which include funds for research assistants. Stipends vary.
Several departments have paid internship arrangements with private and public agencies. Stipends vary.
Special Opportunities for Minority Graduate Students
Financial assistance programs are available to students who are members of ethnic groups which have been traditionally underrepresented in higher education. These programs include the President's Minority Graduate Access Program (PMGAP) and Diversifying Faculty in Illinois (DFI) (formerly known as the Illinois Consortium for Equal Opportunity Program-ICEOP). The PMGAP award provides a stipend of $2,000 per semester which is applied to tuition, fees, or other educational expenses. Students receiving graduate assistantships are not eligible for PMGAP. Applications for the fall semester received before April 1 and applications for the spring semester received before November 1 will be given priority consideration. The DFI awards provide up to $12,500 annually. This program is designed to increase the number of minority faculty and staff at Illinois colleges and universities. The deadline for application for the academic year is the previous February. Further information and applications can be obtained from the School of Graduate Studies, Memorial Hall 237, 309/298-1806. PMGAP applications are also available in the Scholarship Office, Sherman Hall 308, 309/298-2001.
These positions are available to students pursuing an advanced degree in counseling or college student personnel. The assistantship includes a stipend and tuition waiver plus an apartment and board.
Residence Hall Resident Assistants
These positions include a monthly stipend plus room and board. Tuition and fees are not waived.
The University participates in the Federal Perkins Loan Program, the Federal Work-Study Program, and the Federal Family Education Loan Programs, as an institutional lender for graduate students. For detailed information on the application process, contact the Office of Financial Aid, Sherman Hall 127, 309/298-2446. Please remember enrollment information is not always available to the financial aid office when a loan is processed. Therefore, your loan will be based on the assumption that students will be enrolled for nine hours each semester. Accordingly, revision to loan amounts may be necessary if students take less than nine semester hours. Federal loans and work-study require at least six semester hours of graduate level course work each term plus enrollment in a qualified degree program. In addition, loans may be increased by request for the added amount of tuition if students register for 12 or more hours. Audit hours are not considered for financial aid.
Some departments have special scholarship opportunities for graduate students. Information concerning these scholarships can be obtained from the Scholarship Office, Sherman Hall 308, 309/298-2001, or from the academic department.
If students are receiving veterans’ benefits through the Montgomery G.I. Bill, they must meet the financial aid requirements for satisfactory progress to continue receiving those benefits.