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Graduate Council Minutes - December 5, 2011

3:00 p.m., Horrabin Hall 60/QC Campus 114

Members Present: M. Bean, L. Kilmer, B. Locke (Vice Chair), K. McClure (Chair), A. Mossman, J. Myers, W. Polley

Member Absent: R. Bauerly

Guests Present: Althea Alton, Sara Haynes, Kris Kelly, Russ Morgan, Betsy Perabo, Joe Rives, John Simmons, Lance Ternasky

Ex-officio: N. Parsons

Others Present: G. Sullivan


A. Educational Leadership

1. Request for a new graduate-level course

a. EDL 505, Leading the Core Curriculum, 3 s.h.

2. Requests to change graduate program requirements

a. Master of Science in Education degree
b. Type 75 Administrative Certificate

Dr. McClure indicated the College of Education and Human Services requested to withdraw the EDL requests at this time.

B. Psychology

1. Requests for new graduate-level courses

a. PSY 509, Practicum in Teaching Undergraduate Psychology, 3 s.h.

Motion: To approve the request. (Myers/Polley). MOTION CARRIED 7 YES – 0 NO – 0 AB

b. PSY 522, Lifespan Development, 3 s.h.

Motion: To approve the request. (Kilmer/Locke). MOTION CARRIED 7 YES – 0 NO – 0 AB

c. PSY 523, Social Bases of Behavior, 3 s.h.

The Council voiced a concern over the duplication of content between this course and PSY 452G. Dr. Kelly indicated 452G could be offered for students from other disciplines, however, she wasn't opposed to removing the graduate credit offering from 452.

Motion: To approve the request pending the submission of a request to drop graduate credit from PSY 452. (Bean/Locke). MOTION CARRIED 7 YES – 0 NO – 0 AB

2. Request to change graduate program requirements

a. General Experimental Psychology

Dr. Kelly distributed a handout which indicated the proposed course sequence for the Experimental Psychology graduate program. Dr. McClure suggested the request to change graduate program requirements be changed to allow for 3 s.h. rather than 2 s.h. of directed electives as 3 s.h. will provide a wider range of course options. This would then increase the total semester hours required to 37 s.h. rather than 36 s.h. Dr. Kelly was in agreement with these suggested changes.

Motion: To approve the request to change graduate program requirements with two amendments to include an increase from 2 s.h. to 3 s.h. in directed electives and total increase in hours from 36 s.h. to 37 s.h. (Bean/Myers). MOTION CARRIED 7 YES – 0 NO – 0 AB

Ms. Sullivan asked Dr. Kelly to provide an updated course request with those changes.

C. Religion

1. Requests to add graduate credit to 400-level courses

a. REL 456, Religion & War, 3 s.h.

Dr. Simmons indicated there is an interdisciplinary interest for graduate students to take this course, specifically the master's program in Liberal Arts and Sciences. Dr. Alton concurred that students in that program are very interested in enrolling is such courses. Dr. Perabo responded to a question concerning the topics taught in this course.

Motion: To approve the request. (Locke/Polley). MOTION CARRIED 7 YES – 0 NO – 0 AB

b. REL 457, Ritual and Performance in Religion, 3 s.h.

Motion: To approve the request. (Polley/Mossman). MOTION CARRIED 7 YES – 0 NO – 0 AB

c. REL 458, Comparative Asian Religious Thought, 3 s.h.

Motion: To approve the request with a correction to the effective date to indicate Fall 2013. (Polley/Mossman). MOTION CARRIED 7 YES – 0 NO – 0 AB


A. Continuous Enrollment for Graduate Students

Dr. McClure noted a need for a review of the continuous enrollment policy as previously approved. It was recommended that the following statement be removed from the policy: "A student is not required to be registered in the term of graduation as long as the exit option is completed during the time allotted by the department." As students will be automatically enrolled in the continuous enrollment hour after the initial registration, this would mean all students would need to request a late withdraw request for their last semester. It was the intent of the policy to require enrollment in these hours until completion of the degree, including the final semester.

Further discussion included changing the third sentence in the second paragraph of the policy to read as: "Once all other degree requirements as stipulated on the degree plan are met, students who have an incomplete in their exit option must maintain their enrollment with the university in order to make use of academic and nonacademic services (e.g., laboratories, library, faculty access)."

Motion: To approve the two revisions as indicated above. (Kilmer/Locke). MOTION CARRIED 7 YES – 0 NO – 0 AB


A. Strategic Planning Committee Considerations

Dr. Rives indicated the Strategic Planning Committee is currently reviewing the vision, mission and values of the University for possible changes and should be sharing a revised document with various constituents in the spring semester. At this time, the committee would like to survey the Council for graduate education concerns or issues that should be included in the revision of the Strategic Plan. Dr. Kilmer suggested distance education connections be established and maintained between WIU and other off-site areas in order to strengthen certain graduate programs such as Educational Leadership. Dr. Myers noted a need for accommodating current WIU classes so they can connect to WIU-QC, Chicagoland, and Springfield. Dr. Rives indicated Dr. Myers should work with him to immediately alleviate that issue as it is a programming rather than strategic issue.

B. Policy Proposal: Assistantship Personnel and Holiday/Break Weeks

The Council was asked to consider a policy proposal submitted by the School of Graduate Studies. This proposal states the following:

Assistantship personnel who are scheduled to work on a day that is listed on the academic calendar as a holiday or a University closure are excused from working that day and do not need to make up the hours later. Assistants are not expected to work during the weeks of Spring Break and Thanksgiving Break.

Should an assistant agree to work during those times, the hiring department must provide    additional compensation to him/her via the Lump Sum Payment Request for Graduate            Assistants.

Motion: To approve the proposed policy. (Bean/Polley). MOTION CARRIED 7 YES – 0 NO – 0 AB

C. Graduate Faculty Status for Unit B Faculty

The Council engaged in a lengthy discussion concerning extending associate or full graduate faculty membership to Unit B faculty. Currently, per the Operating Paper of the School of Graduate Studies, Unit B faculty are eligible for temporary graduate faculty membership which entitles them to teach graduate courses. Various departments have indicated a need to allow Unit B faculty to serve on capstone committees and perhaps, in certain situations, chair the capstone committee. Dr. McClure indicated she felt the distinctions of full, associate and temporary were created to acknowledge the 'readiness' of faculty to mentor graduate students and is concerned that creating a special designation that allows temporary/Unit B faculty to chair or serve on committees reduces the incentive for administration to open additional tenure-track positions. Dr. Locke suggested developing a new graduate faculty status such as a temporary associate status that could allow Unit B faculty to serve on committees. Dr. Morgan supported Dr. Locke's suggestion. Dr. Myers indicated a need for an incentive for full and associate faculty members to be active on committees, however, Dr. McClure indicated the focus of the current discussion was on the temporary faculty status.

Motion: To draft language that would allow Unit B faculty the opportunity to serve on capstone committees under a temporary associate graduate faculty status. (Locke/Mossman). MOTION CARRIED 3 YES – 2 NO – 2 AB

Dr. McClure noted she will draft language to be shared at an upcoming meeting.


A. Temporary Graduate Faculty Approvals for 2011-2012

As required in the Operating Paper of the School of Graduate Studies, Ms. Sullivan shared the list of Unit B faculty who have been granted temporary membership in the graduate faculty for the current academic year.


A. Reading

1. Request to waive the six hour "C" rule

The student participated via CODEC at the QC campus. He read a letter to the Council from his school district that outlined his duties and efforts within their district. The student indicated the course which pushed him over the six allowable hours of "C" or less is not a course required for the Reading degree and was a SPED course he was taking as he worked toward an endorsement in Special Education. He indicated a difficulty with test-taking in the SPED course in question.

It was clarified that the student must earn at least a grade of "A" in his Fall 2011 course in order to achieve the required 3.0 graduate GPA if he chooses to complete the degree Fall 2011.

Motion: To approve the request to waive the six hour "C" rule. (Bean/Locke). MOTION CARRED 3 YES – 2 NO – 2 AB

Meeting adjourned: 5:00 p.m.