Western Illinois University: Macomb Campus
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January 25, 2010 Minutes (Special Appeals)
3 p.m., University Union Board Room
MEMBERS PRESENT: R. Bauerly, M. Bean, e. Hassan (Vice Chair), J. McNabb, J. McQuillan, G. Montalvo, K. Pawelko (Chair)
MEMBERS ABSENT: M. Mossman
GUESTS: Russ Morgan
EX-OFFICIO: J. Dallinger
OTHERS: G. Sullivan
I. STUDENT APPEALS
A. Request to late withdraw from one course, Spring 2009
The student participated via telephone. He indicated that Spring 2009 was a difficult semester for him personally as he was trying to manage holding a job, a relationship, and traveling great distances to attend graduate classes. He indicated he did not devote enough time to his studies and has since made changes that will allow more focus on coursework, such as taking a leave of absence from his job and ending the relationship. He noted he would like to change graduate programs from Biology to Liberal Arts & Sciences as he believes his true interest lies within the history of science.
His original request was to drop one of three courses from Spring 2009 so that he could retake it for a grade at a later time. After discussion with the Graduate Council, he indicated an interest in totally withdrawing from the semester rather than a selective withdrawal of one course.
Motion: To allow the student to late withdraw from Spring Semester 2009. (Bean/McQuillan). MOTION CARRIED: 7 YES – 0 NO – 0 AB.
B. Request to waive the 6 hour “C” rule
The student made a statement to the Graduate Council indicating that he suffered from a medical illness which required medication that caused negative reactions such as excessive sleeping and the inability to concentrate or focus for long periods of time. He presented medical documentation that supported his statement. He has earned a total of 12 semester hours of grades of “C” or lower but suggested that he may have a grade change for one of those courses; he has an appointment with the instructor.
The Graduate Council clarified that should the “C” rule be waived, the student must still take additional coursework to achieve a 3.0 graduate GPA before he may complete the degree. The student noted that he is willing to take coursework in Spring 2010 to increase his graduate GPA to meet the graduation requirement.
Motion: To approve the request to waive the 6 hour “C” rule. This is a one-time waiver and the student may not request to waive the 6 hour “C” rule in the future. (Bean/Bauerly). MOTION CARRIED: 6 YES – 1 NO – 0 AB.
C. Request to hold an assistantship position with less than a 3.0 GPA
The student was present to discuss his request to hold a spring assistantship in the psychology department with less than the required 3.0 graduate GPA; he earned a 2.8 GPA at the end of Fall 2009. He indicated that he is a mature student who last attended a private undergraduate school 7-8 years ago and he had difficulty adjusting to the rigors of Graduate School this past semester. Dr. McNabb asked what type of strategies he would implement if given the opportunity to hold the assistantship this semester. He responded that he will adjust his management of time so that his focus is primarily on his academic demands. He stated that he now understands the difference between undergraduate and graduate grading as well as the involvement necessary to successfully complete the courses. The assistantship position requires thirteen hours of work per week.
Dr. Morgan was present to offer support for the student’s request. He feels the student has potential to succeed in the master’s program based on discussions he’s had with the student as well as his strong GRE score. The student understands he cannot get any additional “C” or lower grades as that will terminate him from the program. He feels the research work he does with faculty as part of his assistantship assignment will improve his academic potential.
Motion: To approve the request to hold an assistantship with less than a 3.0 GPA. This is for the Spring Semester 2010 only and the student must be enrolled in at least 9 semester hours. (Bean/Bauerly). MOTION CARRIED: 6 YES – 1 NO – 0 AB.
Meeting adjourned: 4:10 p.m.