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March 2, 2009 Minutes

University Union Board Room, 3:00 p.m.

MEMBERS PRESENT: R. Bauerly, e. Hassan (Vice Chair), B. Locke, J. McNabb, J. McQuillan, G. Montalvo, M. Mossman (Chair), K. Pawelko

GUESTS: Hassanali Espahbodi, Sharon Evans, Angela Ferree, Tej Kaul, Ann Love, Sue Martinelli-Fernandez, Rose McConnell, Lance Ternasky

EX-OFFICIO: J. Dallinger

OTHER: G. Sullivan

1. GRADUATE CURRICULUM

A.Chemistry

1. Request to change graduate program requirements

Dr. McConnell presented the curriculum requests and indicated this particular change will make the existing master’s degree program more flexible for students by increasing directed electives and will accommodate the proposed requests for integrated bachelor’s/master’s degree programs.

Motion: To approve the request to change graduate program requirements in Chemistry. (Bauerly/Montalvo) MOTION APPROVED: 7 YES - 0 NO - 0 AB

2. Requests for integrated baccalaureate and master’s degree programs

a. BS/MS in Chemistry
b. BS in Forensic Chemistry/MS in Chemistry

Dr. McConnell explained the proposed integrated baccalaureate and master’s degree programs and responded to questions.

Motion: To approve the request for integrated baccalaureate and master’s degree programs in Chemistry. (Locke/ Hassan) MOTION APPROVED: 7 YES – 0 NO – 0 AB

B. Curriculum and Instruction

1. Request to change graduate program requirements in Elementary Education

Dr. Ferree explained the proposed changes to the Curriculum and Instruction program. She indicated they would like to add C&I 574 (Assessment and Differentiation of Instruction, 3 s.h.) to the core courses as this content will help meet NCATE standards; remove ELED 560 (Seminar in Elementary Education, 3 s.h.); and eliminate directed electives to allow students a broader choice in their six/seven semester hours of electives. Dr. Ferree responded to questions.

Motion: To approve the request to change graduate program requirements in Elementary Education. (McNabb/Hassan) MOTION APPROVED: 7 YES – 0 NO – 0 AB

C. Information Systems and Decision Sciences

1. Request for a new graduate course

a. IS 520, Business Communications in the U.S., 3 s.h.

Dr. Kaul presented the request for a new course and responded to questions from the Council members. He indicated this course is intended for non-MBA students who want to gain mastery of the business communication skills needed by U.S. businesses today. He noted there is a similar course at the undergraduate level (IS 320). Dr. Kaul indicated the course would include case studies and in-depth writing. The Council did not see the course as presented as a graduate-level course and offered suggestions to the department, such as creating higher expectations, expanding the writing component of the course, and clearly identifying in the request how this course would differ from IS 320.

Motion: To table for resubmission of revised course request. (Bauerly/Montalvo) MOTION APPROVED: 8 YES – 0 NO – 0 AB

D. Museum Studies

1. Request for a new graduate course

a. MST 599, Special Topics in Museum Studies, 1-3 s.h., repeatable under different special topics

Ms. Ann Rowson Love, Director of Museum Studies, presented the course request. She indicated this course would allow students to address emerging issues in the museum environment and to explore those issues in an in-depth manner. She responded to questions from Council members. The Council requested that she submit a specific example of the outline of the course.

Motion: To approve the request pending the submission of a sample syllabus for the course. (Locke/Bauerly) MOTION APPROVED: 8 YES – 0 NO – 0 AB

2. Request to change graduate program requirements

Ms. Love indicated the change to graduate program requirements is to add MST 599 to the list of directed electives.

Motion: To approve the request to change graduate program requirements in Museum Studies pending the submission of the sample syllabus for MST 599. (Locke/Hassan) MOTION APPROVED: 8 YES – 0 NO – 0 AB

3. Request for post-baccalaureate certificate program

Ms. Love indicated the proposed post-baccalaureate certificate program will allow students who have obtained a master’s degree or are currently enrolled in a graduate program of another discipline to explore the field of museum work. She responded to questions from Council members.

Motion: To approve the request for the post-baccalaureate certificate program pending the submission of the sample syllabus for MST 599. (Locke/Hassan) MOTION APPROVED: 8 YES – 0 NO – 0 AB

E. Music

1. Request to add graduate credit to a 400-level course

a. MUS 499, Vocal Literature and Pedagogy, 3 s.h.

Dr. Locke presented the course to the Council and indicated that a course in vocal literature/pedagogy is a requirement of the National Association of Schools of Music (NASM), of which WIU is a member.

Motion: To approve the request to add graduate credit to MUS 499. (Pawelko/Hassan) MOTION APPROVED: 7 YES – 0 NO – 1 AB

II. GRADUATE FACULTY – FULL MEMBERSHIP

A. Bonnie Sonnek, Associate Professor, English and Journalism

Motion: To approve Dr. Sonnek for full membership in the graduate faculty. (Locke/Montalvo) MOTION APPROVED: 7 YES – 0 NO – 1 AB

III. OLD BUSINESS

A. Composition of Thesis/Dissertation Committees

1. Review draft of changes to committee policies

This item was tabled at the previous meeting. Dr. Ternasky was asked to offer comments concerning how the proposed policy might affect the Department of Educational Leadership in regard to the doctoral program. The proposed policy changes would require dissertation committees to comprise five members while the thesis committees would remain at three members. Dr. Ternasky indicated requiring five members on a dissertation committee would constrain the EDL faculty as there are only six faculty able to be on those committees with enrollment of 35 students. In addition, faculty members are required to teach a minimum of five courses per year. He also noted that there is little incentive to be part of a dissertation committee. He offered to gather additional information regarding other institutions and dissertation committees and will provide this information at an upcoming Graduate Council meeting.

Motion: To table this item for additional information and discussion. (Bauerly/Montalvo) MOTION APPROVED: 8 YES – 0 NO – 0 AB

2. Retired faculty on committees

Dr. Dallinger asked the Council for clarification on allowing retired graduate faculty members to participate on thesis/dissertation committees.

Motion: To stipulate that retired faculty members may not chair a thesis/dissertation committee, however, they may continue to serve on committees which they were on prior to retirement until completion of the student’s thesis/dissertation. (Bauerly/Locke) MOTION APPROVED: 8 YES – 0 NO – 0 AB

IV. STUDENT APPEALS

The agenda was reordered to allow time to hear the student appeals.

A. Request for total university withdrawal from Fall 2008

1. History

The student was present and indicated he struggled during Fall 2008 with anxiety, depression and a sleeping disorder. He received treatment in early December after seeking medical attention. Dr. Jelatis indicated that while the department sympathized with the student, the departmental committee had voted to deny the request as the student continued to attend all of the courses but had no contact with the professors concerning this issue. The student responded to questions from the Council members.

Motion: To approve the request to late withdraw from Fall 2008. (Montalvo/Pawelko) MOTION APPROVED: 4 YES – 2 NO – 2 AB

B. Request to waive the 6-hour “C” rule

1. Business Administration

The student explained that he realizes he took too many courses during a stressful time in his personal life (full-time employment, long commute to work, first child, etc.). Dr. Hassani indicated the department was sympathetic to the issue, however, they do not support the waiver of the “C” rule. Their recommendation to the student is to request a total university withdrawal from the semester in question. Both the student and Dr. Hassani verified that since the student was not a business undergraduate major, his total program will include 60 semester hours.

During Council deliberation, it was determined that the student should automatically remain in the degree program as his program exceeds 47 semester hours and, thus, is considered a longer program which allows up to 9 semester hours of C, D, or F grades. They referenced the policy as listed on page 34 of the 2008-2009 graduate catalog.

Motion: To remove the student’s request from the agenda and notify the student of the option to request a total university withdrawal from a semester when extenuating circumstances are involved. MOTION APPROVED: 8 YES – 0 NO – 0 AB

V. MISCELLANEOUS AND DISCUSSION

A. Graduate Student Research and Professional Development Fund

1. Required signatures on form

A suggestion was made to add a required signature to the application form for the Graduate Student Research and Professional Development Fund. The Council thought it was appropriate to require the signature of the Graduate Committee Chair.

Motion: To add to the application form a required signature of the Graduate Committee Chair. (McNabb/Locke) MOTION APPROVED: 8 YES – 0 NO – 0 AB

2. Form selection sub-committee and schedule date/time of meeting

The sub-committee will consist of one member from each of the four academic colleges to include Drs. Locke, McQuillan, Montalvo, and Mossman. A meeting was scheduled for Monday, March 9 at 3 p.m. Ms. Sullivan will schedule a room and send applications to the committee members for their review.

B. Incomplete Grades in Capstone Courses

This item was tabled due to lack of time.

Meeting adjourned: 5:00 p.m.