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Time Reporting for Graduate Assistant Personnel - Effective August 1, 2011

In order to comply with the State Officials and Employees Ethics Act, the University has implemented screens to allow graduate/teaching/research assistants to electronically record their hours worked. This is a time reporting mechanism and is not directly connected to the monthly stipend payment. These online screens will be available to assistants via STARS and to supervisors via WIUP.

Effective August 2011, graduate assistant personnel will be required to electronically record their hours worked for each month they are on contract. While they may input their hours worked throughout each week of the month, final submission of the time report is not required until the end of the month. The assistant must confirm the time report at the end of the month and then the immediate supervisor (or alternate supervisor) must confirm/approve the time report. Email reminders will be sent to assistants and supervisors as the deadline for submission of time reports nears or is surpassed.

Complete instructions on the time reporting processes can be found online:

For Graduate/Teaching/Research Assistants:

www.wiu.edu/graduate_studies/current_students/GATimeReporting.pdf

For Assistantship Supervisors:

www.wiu.edu/graduate_studies/current_students/GASupervisorTimeReporting.pdf

All graduate assistants who begin their contracts in August 2011 and their immediate and alternate supervisors will receive an email notification of this new requirement along with the link to the instructions.

Questions?

Should you have any general questions regarding the use of this system, please feel free to contact the School of Graduate Studies at (309) 298-1806 or

Grad-Office@wiu.edu.