Graduate Studies

Assistantship Positions

Please note: Assistantship positions are intended to complement the student’s program of study and a rationale may be required from the hiring department if the two are not clearly connected. Also, positions listed below may have already been filled. It is the student's responsibility to verify availability with the hiring departments. Should a student wish to have the assistantship application materials on file in the Graduate School sent to a department outside of their academic program, they must submit the request form (wiu.edu/graduate_studies/current_students/forms/GARequesttoDept.pdf)

Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation.


Graduate Assistant - Spring 2021
Part-Time (13 hours/week) - WIU-QC School of Engineering and QCML

Description:

QCML Accounting Assistant Graduate Assistantship: This ⅔-time (13 hours/week) Graduate Assistantship for WIU-QC School of Engineering, Quad Cities Manufacturing Lab includes tuition waiver and a monthly stipend of $629/month based on 8 months - or $5,032 for the academic year. This position begins in spring 2021 and covers up to four semesters, not to include summers. (Limited summer and winter break hours required and paid via student worker contract.) 

Function:  

  • Individual is responsible for collecting and analyzing financial data while performing additional administrative functions. 
  • Financial duties include, but are not limited to processing invoices, conducting purchases, processing billings, maintaining cash flow, as well as reporting on the company’s financial position to managers.
  • Accounting software will be utilized to enter all journal entries and create financial reports. 
  • Developing and improving financial processes, as well as creating and revising operating procedures, data forms, and tracking spreadsheets will also be the accountant’s responsibility. 
  • Individual will use MS Excel and accounting software in tracking various costs including inventory, supplies, equipment, depreciation, and other miscellaneous costs. 

  Duties and Responsibilities:  

  • Create standardized forms/documents for a variety of purposes
  • Create and update Standard Operating Procedures (SOPs)
  • Attend board meetings and record minutes
  • Answer questions about financial position at board meetings as Treasurer presents them
  • Create and analyze monthly and annual financials (Balance Sheet, Income Statement, Cash Flow, A/P Aging, A/R Aging) using accounting software
  • Submit financials to Board Treasurer for review and answer questions
  • Track and record inventory purchased and used for both COGS and R&D
  • Track and record job costs
  • Track and record depreciation of equipment
  • Process billings after jobs have been completed
  • Work with vendors and prepare checks to be signed and then mailed
  • Perform monthly bank reconciliation
  • Prepare deposits after receiving payment from customers
  • Create purchase orders and make purchases after proper approval
  • General filing
  • Make all accounting entries including. but not limited to, accounts in A/P, A/R, General Ledger, Cash, inventory, depreciation, general expenses, cost of goods sold, revenues, and other adjustments.
  • Make credit card purchases and perform credit card reconciliation
  • Provide weekly cash flow reporting (Excel Spreadsheet) to Treasurer
  • Prepare various testing material for external audit and work with auditors in completing the annual audit.
  • Research various topics to comply with U.S. GAAP in conducting accounting work and to comply with the Federal Acquisition Regulations of the U.S. Government when performing other business needs.
  • Limited travel to Quad City Manufacturing Lab located on Rock Island Arsenal.

Requirements:

  • Must be able to keep a consistent work schedule within the standard business week/hours.  No weekends/evenings
  • Must be able to work from Quad Cities campus. Remote from Macomb or other location will not be considered.
  • Must have undergraduate accounting degree or equivalent; and seeking graduate degree in Accounting or Business 
  • Must have valid drivers license, vehicle and insurance
  • Must be able to obtain pass to access Rock Island Arsenal

Application Process:

Send a cover letter and resume to ENGINEERING@WIU.EDU.  

Incomplete applications will not be considered.  

Review of cover letters and resumes will begin immediately and continue until the position is filled.


Graduate Assistant - Spring 2021
Full-Time (20 hours/week) – University Libraries - Access Services Unit

Description:

This full-time (20 hours/week) Graduate Assistantship in the University Libraries includes a full tuition waiver and a monthly stipend of $943 based on 8 months – or $7544 for the academic year. The position begins in spring 2021 and covers up to four semesters, depending on student status. Assistantship does not include summers.

Duties:   

  • assisting patrons with circulation, interlibrary-loan, and reserve activities
  • assisting staff with special projects
  • weekly schedule will include Fridays and Saturdays
  • evening and Sunday hours may occasionally be required

Requirements:

  • Good public service and oral communication skills
  • Library and/or customer service work experience
  • Good computer application skills
  • communications background and experience preferred

Application Process:

Send a cover letter and resume to Lora Adcock, Administrative Assistant, Library Administration Office, 3rd floor, Malpass Library, (email: LJ-Adcock@wiu.edu). The letter should state why you want this position, why you would be a good selection, and how it fits into your career goals. Include a description of any previous library, customer service, and communications work experience you have.

Incomplete applications will not be considered. 

Review of applications will begin in November, and continue until the position is filled. Your completed graduate assistantship application must be on file at the Graduate Office. http://wiu.edu/graduate_studies/current_students/forms/assist.pdf


Graduate Student Employment Positions - Non-Assistantship

The below positions are employment opportunities for graduate students but are not assistantship positions. They do not come with a tuition waiver nor follow the eligibility requirements of assistantships.


None posted at this time.