Graduate Studies

Assistantship Positions

Please note: Assistantship positions are intended to complement the student’s program of study and a rationale may be required from the hiring department if the two are not clearly connected. Also, positions listed below may have already been filled. It is the student's responsibility to verify availability with the hiring departments.

Western Illinois University endeavors to provide a safe environment for its employees and students and requires candidates to submit to a background investigation upon offer of employment. Employment is contingent upon compliance with University policies and procedures relating to the receipt and evaluation of information contained in the background investigation.

Graduate Assistantship
Study Abroad and Outreach, Horrabin Hall 8
Full-time, 20 hours/week

The Study Abroad and Outreach Office is looking for a Graduate Assistant for the 2021/22 academic year.  This person will assist with promoting and marketing Study Abroad and Outreach programming on- and off-campus as well as with planning and implementation of Study Abroad and Outreach programs.

Position Duties:

  • Update and maintain SAO Website
  • Implement social media strategies as directed
  • Develop printed and virtual marketing materials
  • Attend institutional events to promote Study Abroad and Outreach programming
  • Attend external events to promote Study Abroad and Outreach programming
  • Help maintain student application files and program records for Study Abroad programs
  • Help maintain registration files and program records for Outreach programs
  • Assist with Center for Global Studies activities as needed
  • Other duties as assigned


  • Demonstrated knowledge of computer languages (Java script, Html, CSS)
  • Proficiency in Microsoft Office, specifically Word, Excel, Publisher and Access
  • Demonstrated ability to work and navigate with social media
  • Ability to maintain confidentiality of student/participant data
  • Ability to communicate effectively with a wide range of people both on- and off-campus
  • Good proofreading skills
  • Demonstrated attention to detail
  • Ability to work independently when necessary
  • Preferred: Customer service experience
  • Preferred: Prior office experience

Application process:

Send a resume and cover letter to Kim McDaniel (, Study Abroad Advisor, Study Abroad and Outreach.  The cover letter should state why you are a good choice for this position and how it aligns with your past experience and future goals.  Describe your experience related to website maintenance and your experience promoting a business, office or organization (both online and in-person).  Incomplete applications will not be considered.

Review of applications will begin immediately and continue until the position is filled.  Your completed graduate assistantship application must be on file with the Graduate Office.  Start date is Fall 2021, exact date TBD.  Must be available at least one week prior to the start of the Fall 2021 semester.

Graduate Assistantship - 2 positions (FEDERAL WORK STUDY ELIGIBLE ONLY)
Financial Aid Office - Financial Aid Outreach - Sherman Hall 127
Full-time, 20 hours/week

This full-time (20 hours/week) Graduate Assistantship in the Financial Aid Office for the 2021-22 academic year payable through Federal Work Study. Candidates for this position must be eligible to file a Free Application for Federal Student Aid (FAFSA) for the 2021-22 academic year and be eligible for Federal Work Study. Only US Citizens or eligible non-citizens with an alien registration number are eligible to file the FAFSA.

Position duties:

  • Assist with outreach/counseling students. Both prospective/current students within a cohort.
    • FAFSA workshops
    • Mobile Office Hours (i.e. virtual and on-campus (residence halls, Rec Center, Union, etc.)
    • Additional information requests/verification
  • Assist with creating presentations and surveys
    • Present to U100 and FYE classes, student organizations, Grad prep day, Discover Western, etc.
    • Instructional (how-to) videos on topics ranging from accepting loans, understanding your award letter, completing the FAFSA, etc.
  • Assist in planning outreach events to be held on campus and in the community
    • Includes working with local high schools, student organizations, faculty and staff, and the Illinois Student Assistance Commission (ISAC) Corp.
  • Institutional Reports
  • Assist with customer service-oriented university office functions
    • Opportunities available to counsel students on financial aid/scholarship opportunities available and additional steps to reduce out of pocket cost to attend WIU.
  • Other duties as assigned by immediate supervisor


  • Strong oral and written communication skills
  • Customer service experience
  • Be a self-starter
  • Experience working with social media/technology (i.e. Zoom, Facebook, Twitter, Instagram, YouTube, Microsoft Word/Excel, Google Suite, etc.)

Application Process:

Send a cover letter and resume to Ally Magee (, Financial Aid Manager, Office of Financial Aid, Sherman Hall 127. The letter should state why you want this position, why you would be a good selection, and how it aligns with your career goals. Describe your experience using social media, and involvement in outreach/customer service and presentations. Preference given to students pursuing a Marketing/Communication, Technology, Counseling, and/or Higher Education Degree. Positions begin Fall 2021.

Incomplete applications will not be considered.

Review of applications will begin immediately, and continue until the position is filled. Your completed graduate assistantship application must be on file at the Graduate Office.

Graduate Student Employment Positions - Non-Assistantship

The below positions are employment opportunities for graduate students but are not assistantship positions. They do not come with a tuition waiver nor follow the eligibility requirements of assistantships.

None posted at this time.