Bylaws

Revised March 2006

Revised June 1990

CONSTITUTION AND BY-LAWS

of the

MID-AMERICA THEATRE CONFERENCE

ARTICLE I. NAME

The name of this corporation shall be the Mid-America Theatre Conference, Incorporated.

ARTICLE II. PURPOSE

The purpose of the MATC shall be to form a Conference dedicated to the growth and improvement of all forms of theatre throughout a twelve-state region that includes the states of Illinois, Iowa, Nebraska, Kansas, Missouri, Minnesota, North Dakota, South Dakota, and Wisconsin. Persons outside this twelve-state region may still become members and officers and attend the conference.

The purpose of the corporation shall be exclusively educational within the intention of Section 501 (c) (3) of the 1954 United States Revenue Code. MATC is a non-profit and non-political organization that does not discriminate on the basis of gender, race/ethnicity, religion, sexuality, or country of origin.

ARTICLE III. MEMBERSHIP AND DUES

A.     Membership in this corporation shall be available to any individual interested in or involved in the purposes of the corporation as defined in Article II.

B.     The corporation shall have three classes of members:

1.     Individual membership shall be available to all individuals in and beyond the Mid-America twelve-state region who share and support the purposes of the corporation and desire to affiliate with it. All memberships include a subscription to Theatre History Studies.

2.     Student membership shall be available to full-time students in educational institutions such as high schools, colleges, and universities, or professional theatre schools. Student membership includes a subscription to Theatre History Studies.

3.     Honorary membership may be conferred by the Executive Committee upon individuals who have contributed distinguished service to the theatre. Honorary members shall be known as Fellows of the Mid-America Theatre Conference. See Article IX.

C.     The Executive Committee shall set and publish the dues for various classes of membership in accordance with the financial status of the corporation. Dues shall be assessed on an annual basis.

ARTICLE IV. OFFICERS

The Secretary, and Associate Conference Planner of MATC shall be elected by the membership for two-year terms; the Treasurer shall be elected for a four-year term. Nominations and elections shall be held on the expiration of Officers’ terms at the annual Conference in even-numbered years. Officers shall take office immediately following said Conference.

In the event of a vacancy, officers shall assume their duties immediately upon election or appointment.

The offices of Associate Conference Planner, Vice President/Conference Planner, President-Elect, and President are sequential. Once elected as Associate Conference Planner, it is assumed that an individual will move up in the line of offices, ensuring that the incoming President will be familiar both with the procedures of the Executive Committee and the organization of the Conference itself. In the event that an individual decides to not continue in one of the sequential offices, the Executive Committee can appoint a replacement, with approval by the general membership at the next business meeting. If the general membership does not approve the replacement, the Executive Committee will select a second nominee, and election will occur via the MATC Listserv.

The officers shall have the following duties:

1.     President

a.     Preside at all meetings of MATC

b.     Serve as chairperson of the Executive Committee

c.     Appoint committees with the approval of the Executive Committee

d.     Secure the keynote speaker for each conference, in cooperation with the Vice President/Conference Coordinator.

e.     Perform other duties designated by the Executive Committee

2.     President-Elect

a.     Serve as a member of the Executive Committee

b.     Assume the duties of the President whenever the President is unable to fulfill those responsibilities

c.     Perform other duties as designated by the President or Executive Committee

3.     Vice President / Conference Coordinator

a.     Serve as a member of the Executive Committee

b.     Coordinate all arrangements for the annual Conference

c.     Recruit and select symposia co-chairs with approval of Executive Committe

4.     Associate Conference Coordinator

a.     The Associate Conference Coordinator shall assist the Vice President/Conference Coordinator with Conference planning. The assignment of duties to the Associate Conference Coordinator shall be negotiated between that individual and the Vice President/Conference Coordinator.

5.     Secretary

a.     Serve as a member of the Executive Committee

b.     Record and maintain the minutes of all business meetings

c.     Act as custodian of MATC historical materials, including articles of incorporation and documents pertaining to non-profit status.

d.     Oversee the maintenance of the MATC website, through consultation with the web designer.

e.     Manage or arrangement the management of the listserv of MATC, MATC-L

6. Treasurer

a.     Serve as a member of the Executive Committee

b.     Have charge of receiving and dispersing MATC funds

c.     Keep and prepare accounts for audits

7.     Immediate Past President

a.     Serve as a member of the Executive Committee

ARTICLE V. Executive Committee

The Executive Committee shall manage and administer the affairs and business of MATC.

The Executive Committee shall act for and have the power of the Conference in the interim between meetings.

The Executive Committee shall be composed of the MATC Officers (President, President-elect, Vice President/Conference Coordinator, Associate Conference Coordinator, Secretary, Treasurer, and Immediate Past President), as well as the Theatre History Studies Editor (ex officio) and Webmaster (ex-officio), whose duties are as follows:

1.     Editor (ex officio), Theatre History Studies

a.     Serve as a member of the Executive Committee

b.     Edit Theatre History Studies

2.     Webmaster

a.     Keep relevant information posted to the MATC website. The Webmaster will not be responsible for generating the information to be posted to the website.

The Executive Committee shall meet as called by the President and/or the majority of the officers of the Conference. The Executive Committee shall meet in person at the annual Conference and may convene other meetings when necessary.

ARTICLE VI. CONFERENCES AND MEETINGS

A.     Annual Conference. An annual Conference of the MATC shall be held within the twelve-state region. In times of national or regional emergency the Executive Committee may decide to not hold a Conference.

1.     Symposia:   The annual conference shall include panels managed by four symposia of the MATC:  Theatre History, Directing, Pedagogy, and Playwriting.

2.     Debut Panels:  In addition to the four symposia, two panels shall be devoted to papers presented by students, one graduate student debut panel, and one undergraduate debut panel.

3.     Symposia Chairs:  The Executive Committee shall name co-chairs for each of the Symposia and an individual to chair the Debut Panels. Symposia co-chairs may be reappointed to these positions.

B.     Business Meeting. A Business meeting open to the full membership shall be held annually at the MATC Conference. In addition to special business, the meeting will include reports from the President, the Treasurer, and the Theatre History Studies editor.

C.     Provision for special meetings. Special meetings of the membership may be called by the President or the Executive Committee.

ARTICLE VII. COMMUNICATIONS

A.     Website

The MATC website shall be the major source of members’ information about meetings, conferences, actions of the Executive Committee, and other MATC business.

B.     Listserv

MATC shall maintain a listserv to which all MATC members and other interested persons may subscribe, in order to receive announcements about MATC business and exchange scholarly insight.

C.     Theatre History Studies

MATC shall sponsor an annually published scholarly journal called Theatre History Studies, the scope of which will be the history and criticism of the theatre.

1.     Theatre History Studies Editor: The Editor of this journal shall be selected by the members of the Executive Committee with the approval of the membership. The editor shall serve no less than four years but may be reappointed for additional terms with the approval of the Executive Committee. The editor of the journal shall prepare an annual report to be distributed to the members at the annual Conference.

2.     Theatre History Studies Book Review Editor: The Theatre History Studies Editor may choose, in consultation with the Executive Committee, an individual to serve as Book Review Editor.

3.     Financial Support from MATC:  Theatre History Studies shall receive financial support from MATC in order to provide the editor with the ability to attend theatre conferences as well as to assist the editor with general business required for the publication of the journal. The level of MATC’s financial support shall be negotiated by the Executive Committee and the Editor.

ARTICLE VIII. COMMITTEES

The President or the Executive Committee may establish appropriate committees as deemed necessary for the operation of the corporation and assign to such committees such duties and responsibilities as are deemed appropriate, with a chairman appointed by the President.

ARTICLE IX. FELLOWS

The honorary designation, Fellow of the Conference, may be bestowed for life upon those members of the MATC who have made an outstanding contribution to the theatre. The total number of active Fellows in MATC shall be limited to no more than ten percent of the membership.

Fellows shall be selected by the Executive Committee. Nominations for Fellows shall be solicited from the general membership. Nominators shall send a letter of nomination and vita to the MATC President. Fellows shall be honored at the annual Conference.

ARTICLE XI. PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the corporation in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the corporation may adopt.

ARTICLE XII. DISPOSITION OF ASSETS

If dissolved, the Executive Committee shall distribute the assets of MATC to similar organizations.

ARTICLE XIII. AMENDMENTS

Amendments to the Constitution and By-laws may be initiated by the Executive Committee or upon submission of a petition to the President by at least ten members of MATC.

Amendments may be passed by a two-thirds vote of the MATC membership voting on any proposed amendment at the annual Business Meeting.

In an emergency, a provision of the Constitution and By-laws may be temporarily suspended by the Executive Committee, but at the next Business Meeting justification of the emergency as well as the action shall be reviewed.