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Board of Trustees Regulations

Approved: November 16, 2001
Section IV: Students
Subsection: B. Student Financial Aid

  1. Definition
    Student financial aid includes tuition waivers, scholarships, grants, loans, and employment opportunities which are provided for students to assist them in meeting the costs of university attendance whether from university, state, federal, or private resources.
  2. Financial Aid Policies
    The University shall develop policies for the administration of its financial aid program. The policies shall become effective when approved by the President.

    Financial aid policies shall be consistent with the Board's commitment to provide an equal opportunity to qualified Illinois residents. The policies shall include the following provisions and such other provisions as are necessary and appropriate:
    1. Policies and procedures concerning the award of tuition waivers. The policies and procedures shall describe all tuition waivers issued by the University and the criteria for their award. The policies and procedures shall comply with Board of Higher Education tuition waiver policies and the other applicable laws, policies, rules, or requirements.

      In compliance with 110 Illinois Compiled Statutes 605/8h, the University's policies and procedures for the award of tuition waivers shall provide that each eligible child of any Western Illinois University employee who has been employed for at least 7 cumulative years by the University shall, upon proper application and verification of eligibility, be offered a 50% tuition waiver for any academic year for which he or she:
      1. ) is under the age of 25 at the commencement of the academic year during which the partial tuition waiver is to be effective. Eligibility for this purpose will be verified on a year-by-year basis;
      2. ) qualifies for admission under the same admissions requirements, standards, and policies which the University generally applies to applicants for admission to its respective undergraduate programs;
      3. ) is the natural, adopted, foster, or step-child of a current University employee who has been employed for a total of at least 7 cumulative years by the Board. Academic years shall count as calendar years for those employees normally employed on an academic year basis. Employment which is or was contingent upon an individual's status as an enrolled student shall not be counted as part of this 7 cumulative years of employment;
      4. ) has, if the application is for a renewal of the award, maintained satisfactory academic progress toward graduation as this would be determined by the established rules of the University; and
      5. ) has not expended a total of 4 years of undergraduate 50% tuition waiver benefits as provided under this section. For purposes of this subsection, 4 years shall be considered to be 8 regular semesters and 4 summer terms or 120 hours, whichever comes first.
    2. Policies and procedures concerning the employment and compensation of student hourly workers. The policies and procedures shall comply with the rules of the State Universities Civil Service System and with applicable state and federal employment law.
    3. Policies and procedures concerning the appointment, hours of work, and compensation of graduate assistants. Graduate assistants may not hold faculty rank and must hold at least the baccalaureate degree or its equivalent.
  3. Financial Aid Report
    The President, or the President's designee, shall submit an annual report to the Board on student financial aid programs at the University.

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