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Board of Trustees Regulations

Approved: November 16, 2001
Section V. Administrative Affairs
Subsection: J. Mandatory Fees

  1. Definition
    Mandatory fees are defined as tuition and other fees established by the Board which all students are assessed as a prerequisite for registration unless a waiver or other exemption has been authorized by the Board or by statute.
  2. Tuition
    The Board shall annually review and approve tuition rates.
  3. Other Mandatory Fees
    Board approval shall be required to establish or change the amount of any mandatory fee. In addition to tuition, mandatory fees which may be established at the University include the following:
a. Activity fee WIU Quad Cities
b. Athletic fee  
c. Health Care fee a. Activity fee
d. Computer fee b. Computer fee
e. Publication fee c. Publication fee
f. Talent Grant fee d. Talent Grant fee
g. Recreation Center fee e. Transit fee
h. Revenue Bond fee  
i. Transit fee  
k. Any other fee which is a prerequisite for registration  
  1. Waivers
    Board approval is required to waive mandatory fees, except when a waiver is required by statute or authorized by Board regulation.
  2. Advance Deposit
    The University may require an advance deposit from a student who has been accepted for admission or who preregisters for a subsequent term. This deposit will be applied to the registration fees for that term.
  3. Collections
    All registration fees must be collected prior to or during the academic term to which they apply. Subject to Board approval, the University may offer a plan which would permit students to pay their tuition and fees in two or more installments during the academic term. A service charge may be added for students who elect to pay in more than one installment in accordance with an approved University plan. Unless an exception is granted by the President, all persons must meet all financial obligations to the University to maintain their status as enrolled students.
  4. Refunds
    Board approval shall be required for any refund of mandatory fees other than in accordance with the following provisions. The term "refund" as used in this regulation may mean the cancellation of an unpaid obligation as well as an actual refund of amounts previously paid.
    1. A student who does not register for the period of enrollment for which the student was charged, or who withdraws, drops out, takes an approved leave of absence, is expelled from from the University or otherwise fails to complete the program on or after his or her first day of class of the period of enrollment for which he or she was charged shall receive a refund in compliance with the applicable provisions of federal law.
    2. The University shall develop policies which implement these provisions as well as policies concerning the refund of mandatory fees because of a student's death or disability, extreme hardship, institutional error, or when otherwise in the best interest of the University. These policies and any changes shall become effective when approved by the President.
    3. In compliance with the requirements of the Illinois Servicemen's Employment Tenure Act (330 Illinois Compiled Statutes 6011 et seq.), as amended by P.A. 88-518, any person in military service with the state of Illinois pursuant to the orders of the Governor shall receive a full monetary credit or refund of funds paid to any Illinois public university if the person is placed into a period of military service with the state of Illinois pursuant to the orders of the Governor and is unable to attend the university for a period of seven (7) or more days. Withdrawals from a course shall not impact upon the final grade average of the person under these circumstances. In addition, if any person who has been enrolled in any Illinois public university is unable to process his or her enrollment for the upcoming term, he or she shall have any and all late penalties or charges set aside, including any and all late processing fees for books, lab fees, and all items that were not in place because the person was engaged in military service and was unable to enroll in courses at the appropriate time. The rights granted by this paragraph are in addition to any other rights afforded under University policies to persons in military service with the state of Illinois pursuant to the orders of the Governor.
  5. Activity Fee
    1. Student activity fees, upon collection by the University, become State funds and are subject to statutes, regulations, and university policies and procedures applicable to State funds generally.
    2. The University shall develop policies concerning the administration of student activity fees. The policies and any changes shall become effective when approved by the President. The policies and any changes shall be submitted to the Board by the President.

      The policies shall contain the following provisions and such other provisions as are necessary and appropriate:
      1. ) Provisions for collection of all student activity fees at regular intervals.
      2. ) Provisions for allocation by a body which includes representation of appropriate student organizations and of students generally.

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