Provost & Academic V.P. Western Illinois University 1 University Circle 211 Sherman Hall Macomb, Illinois 61455 Phone: 309/298-1066 E-mail: PS-Brown@wiu.edu

WIU/UPI Agreement 2001-2005

Article 18: Summer Session

18.1. Summer Session Appointments

1. Each academic year, the University administration shall, on the basis of program needs, prepare a schedule of courses or instructional activities to be offered during the summer session.
2. Rotation Plans
   1. ) Adepartment's rotation plan will be used to determine which, if any, department employees will be offered departmental summer session employment. Employees on terminal contracts will not be eligible for summer session employment.
   2. ) Program needs shall supersede a department's rotation plan in determining which, if any, department employees will be offered departmental summer session appointments. Except for special program needs, department employees shall be given priority in the award of summer session employment.
   3. ) A department rotation plan shall ensure that tenured/tenure-track employees in the department have equal access to departmental summer session employment during a summer session. No faculty member shall teach two summers in a row unless all other faculty on the roster have passed on the teaching opportunity, actually taught a summer course, or unless there is program need.
   4. ) Tenured/tenure-track employees shall be given priority in summer teaching assignments; associate faculty shall be given priority over temporary employees in the award of summer session appointments.
   5. ) After a review of the existing summer session rotation plans, the Academic Vice President will consult with the Union Chapter President regarding guidelines for use by departments in reviewing existing rotation systems. The guidelines will be sent to each department by October 15, 2001.
   6. ) Each Department Chair, after consultation with department employees, shall submit the department's rotation plan to the appropriate Dean and Academic Vice President for approval. The Academic Vice President shall review all plans to ensure their consistency with University guidelines and to ensure that department employees have equal access to departmental assignments during a summer session. The Academic Vice President shall provide to the Department Chair, with copies to all department employees, a written statement which: (1) approves the department's rotation plan or (2) disapproves the department's rotation plan in whole or in part. In the event of disapproval in whole or in part, the statement will contain the reasons for disapproval and any suggestions for modifications of the plan. If a department has no approved rotation plan, the Academic Vice President, after consultation with the Union Chapter President, shall establish a rotation plan for the department. Once approved or established, a department rotation plan shall remain in effect for the duration of this Agreement. The Academic Vice President will prepare and distribute a timeline for implementation of this section.
   7. ) A copy of the approved department rotation plan shall be provided to each department employee as specified in the University timetable. Each employee who desires a summer session appointment shall notify her or his Department Chair by the date specified in the University timetable.
3. Firm Contracts
   An employee who receives a summer session assignment shall receive a firm contract for the appointment by no later than 30 calendar days prior to the date the appointment is to begin. For a class with insufficient enrollment 30 days prior to the first day of class, the Academic Vice President may either cancel the class or, if sufficient enrollment is anticipated, the employee may choose to remove himself or herself from the assignment or to accept a contract issued at the time the class is sufficiently enrolled.
4. An employee's position on the summer rotation roster will be based on assignment of teaching/primary duties on and off campus. Assignments not affecting an employee's position on the summer rotation roster include: 1) Independent Study Program courses and 2) work funded by an external grant/contract obtained by the employee.

18.2. Summer Session Compensation (See Article 29.12.)

Article 19: Distance Education

19.1. Definition
Distance Education refers to distance teaching and learning where the faculty member and the students are not in the same classroom or location. The course may be synchronous or asynchronous. Delivery of instruction is accomplished by one or more technological media or can be print-based materials, sent through the mail. Technology media include live or recorded satellite broadcasts, live 2-way video (CODEC), computer or internet technology (such as web based instruction), digital and/or analog videotape, CD-ROM, or other electronic means, now known or hereafter developed, utilized to provide instruction.

19.2. Assignment of Distance Education Duties, Training, and Support

The following considerations apply to all distance education delivery methods:

1. Faculty willingness to teach distance education courses shall be considered, but program need will be given higher priority.
2. No faculty member shall be assigned to teach a distance education course using technology with which they are unfamiliar without the opportunity to be trained in the effective use of those technologies prior to the actual teaching of the course.
3. The faculty member shall be assigned to teach a distance education course using new technologies at least one semester prior to the actual teaching of the course to allow adequate opportunity to prepare materials required for those technologies.
4. Faculty members assigned to teach a distance education course will receive necessary instructional, logistical, and technical support and assured use of appropriate equipment in good working order. e. The departmental criteria for retention, promotion, tenure, PAAs, and special funding for projects should accord positive recognition for the development and teaching of distance courses assigned by the department chair.

19.3. Distance Education Committee

1. The University and the Union mutually agree that they will enter into on-going discussion on distance education which shall include, but not be limited to, matters of support, training, quality, and workload issues.
2. A standing committee will be created to study and make recommendations to the Vice President for Academic Affairs and the Union President regarding quality, university support, workload, and other issues. One half of the membership will be selected by the Office of the Vice President for Academic Affairs and the other half will be selected by the Union.

19.4. Workload

1. A faculty member assigned to develop a distance education course, which requires substantial time and effort to learn new technologies and to develop or adapt materials, will be given appropriate ACEs during the semester of development.
   1. ) When necessary, faculty will be expected to attend a workshop or a technical assistance session before teaching a distance education course.
   2. ) A faculty member assigned to develop a CODEC or satellite course in-load shall receive one to two ACEs for initial compilation of materials, such as a workbook to support the class consisting of handouts, assignments, and supplemental materials.
   3. ) A faculty member assigned to develop a web based class in-load shall receive a minimum of three ACEs for initial development of the course.
2. Enrollment and Teaching ACEs
   1. ) Determination of the standard class size for a distance education class shall be reasonable and based on pedagogical considerations, determined by the appropriate administrator in consultation with the instructor. Large sections will be compensated by additional ACEs in load assignment as specified below.
   2. ) Total enrollment for all sites for CODEC and satellite delivered classes, including the on-campus site, will be capped at previously established enrollment levels for the equivalent on-campus course. Total enrollments for Web-based courses will be capped at previously established enrollment levels for the equivalent on-campus class. If total enrollments exceed these caps, an additional .5 aces will be assigned for every 25 percent by which the enrollment cap is exceeded.
   3. ) When a course is delivered via CODEC or satellite, and when there is continuous interaction among sites, a workload adjustment will be made for any site with six or more students. For a three semester hour course with up to three off-campus sites, .25 additional ACEs per off-campus site shall be awarded. For four (4) to six (6) off-campus sites, 1.0 additional ACE shall be awarded for a three semester hour course.
   4. ) An exception to 19.4.b.(1) is when grading and evaluation support is provided so that there is no additional effort required by the faculty member, or the grading/evaluation instruments themselves do not require substantial effort from the faculty member, in which case no additional ACEs will be assigned.

19.5. Videotaped Classes

This section applies when any course is videotaped for use at a future time or date by either the department or the faculty member.

1. Prior to the videotaping of a course, the agreement in Appendix F must be completed by both parties.
2. A faculty member using video tapes and materials produced by another faculty member and a faculty member using his/her own tapes and material to teach an entire course will receive no more than one-half the workload equivalent for the course unless she/he are present when all tapes are shown, in which case the regular workload equivalent for the course is assigned.

19.6. Distance Education Courses from Other Institutions

A live, interactive distance education course transmitted by another institution may not be offered at a Western Illinois University site without the prior approval of the Academic Vice President if the same course is being taught that same semester at any WIU site.

19.7. Combining Courses

A regular on-campus class will not be canceled for the purpose or with the effect of transferring or directing students into an Independent Study Program (ISP) class.

19.8. Cross Reference of Other Distance Education Sections of This Contract

1. Evaluation: For evaluation of distance education assignments, see Section 20.14.
2. Compensation: For compensation of distance education courses by the School of Extended and Continued Learning, see Section 29.11.

Previous | Table of Contents | Next