WIU/UPI Agreement 2007-2011

Article 19: Summer Session
Unit A

19.1. Summer Session Appointments

  1. Each academic year, the University Administration shall, on the basis of program needs, prepare a schedule of courses or instructional activities to be offered during the Summer Session.
  2. Rotation Plans
    1. A department’s rotation plan will be used to determine which, if any, department employees will be offered departmental Summer Session employment. Employees on terminal contracts will not be eligible for Summer Session employment.
    2. Program needs shall supersede a department’s rotation plan in determining which, if any, department employees will be offered departmental Summer Session appointments. Except for special program needs, department employees shall be given priority in the award of Summer Session employment.
    3. A department rotation plan shall ensure that tenured/tenure-track employees in the department have equal access to departmental Summer Session employment during a Summer Session. No faculty member shall teach two summers in a row unless all other faculty on the roster have passed on the teaching opportunity, actually taught a Summer Session course, or unless there is program need.
    4. Tenured/tenure-track employees shall be given priority in Summer Session teaching assignments; Associate Faculty shall be given priority over temporary employees in the award of Summer Session appointments.
    5. After a review of the existing Summer Session rotation plans, the Academic Vice President will consult with the Union Chapter President regarding guidelines for use by departments in reviewing existing rotation systems. The guidelines will be sent to each department by October 15, 2007.
    6. Each department chair, after consultation with department employees, shall submit the department’s rotation plan to the appropriate dean and Academic Vice President for approval. The Academic Vice President shall review all plans to ensure their consistency with University guidelines and to ensure that department employees have equal access to departmental assignments during a Summer Session. The Academic Vice President shall provide to the department chair, with copies to all department employees, a written statement which (1) approves the department’s rotation plan or (2) disapproves the department’s rotation plan in whole or in part. In the event of disapproval in whole or in part, the statement will contain the reasons for disapproval and any suggestions for modifications of the plan. If a department has no approved rotation plan, the Academic Vice President, after consultation with the Union Chapter President, shall establish a rotation plan for the department. Once approved or established, a department rotation plan shall remain in effect for the duration of this Agreement. The Academic Vice President will prepare and distribute a timeline for implementation of this Article.
    7. A copy of the approved department rotation plan shall be provided to each department employee as specified in the University timetable. Each employee who desires a Summer Session appointment shall notify her or his department chair by the date specified in the University timetable.
  3. Firm Contracts
    An employee who receives a Summer Session assignment shall receive a firm contract for the appointment by no later than 30 calendar days prior to the date the appointment is to begin. For a class with insufficient enrollment 30 days prior to the first day of class, the Academic Vice President may either cancel the class or, if sufficient enrollment is anticipated, the employee may choose to remove him- or herself from the assignment or to accept a contract issued at the time the class is sufficiently enrolled.
  4. An employee’s position on the Summer Session rotation roster will be based on assignment of Teaching/Primary Duties on and off campus. Assignments not affecting an employee’s position on the Summer Session rotation roster include (1) Independent Study Program courses and (2) work funded by an external grant/contract obtained by the employee.

19.2. Summer Session Compensation (See Article 29.11.)