Office of the Registrar
Access to Student Records
Access to student records is granted to administrators, faculty, staff, and authorized student employees for the purposes of advising, registration, enrollment verification, and enrollment management.
Faculty and administrative officers of Western Illinois University who have a legitimate need and interest in student's educational welfare will have the opportunity to view confidential academic information. Such access is granted subject to compliance with such rules as the Registrar may institute to safeguard student privacy rights.
The Family Education Rights and Privacy Act of 1974 (FERPA) is a federal law which states that no one shall have access to nor will the institution disclose any non-directory information from a student's educational records without the written consent of the student except to personnel within the institution who have a demonstrated educational need to know. Disclosure is defined as permitting access or the release, transfer, or other communication of educational records of the student or the personally identifiable information contained therein, orally, in writing, by electronic means, or by any other means to any party.
All information about students is confidential and should be treated as such.
- Policy on Family Educational Rights and Privacy Act (Notification to Students)
- Policy on Access to and Release of Student Information
The Registrar has been delegated the responsibility for assuring that academic information about students is released only to individuals and agencies that have legally authorized access to it.
- WIU Employees: Menu Request and Authorization Form - PDF, ECom login is required
- Students and Parents: Options for Accessing Student Records