Home > University Compliance > Procedures for Submitting Protocols
Regulatory Policies
~ Procedures for Submitting Protocols ~
Related Links
- University Compliance
- Human Subjects
- Consent Documents
- Institutional Review Board
- Institutional Animal Care and Use Committee
1. Human Subjects Research Training –
Undergraduate Class Project:
Before students engage in research that involves human subjects at Western Illinois University they must complete the mandatory Collaborative Institutional Training Initiative (CITI) modules. Please see the following page for the directions: http://www.wiu.edu/sponsoredprojects/research_policies/class_projects_training.html.
Upon completion of this training, the students will be able to print out a “Completion Certificate”. This certificate must be included as part of the protocol or on file in the Office of Sponsored Projects to be reviewed by the IRB. No protocol will be approved without this certification.
Note: As an alternative to the CITI training, students can complete the NIH training modules: http://phrp.nihtraining.com/users/login.php.
Faculty, Graduate Students, Research Assistants, or Research Investigators:
Before researchers engage in research that involves human subjects at Western Illinois University they must complete the mandatory National Institute of Health modules. Please navigate to the following link for training: http://phrp.nihtraining.com/users/login.php.
Upon completion of this training, the researchers will be able to print out a “Completion Certificate”. This certificate must be included as part of the protocol or on file in the Office of Sponsored Projects to be reviewed by the IRB. No protocol will be approved without this certification.
Note: As an alternative to the NIH training, researchers can complete the Social and Behavioral Research CITI training modules: http://www.citiprogram.org. The CITI modules provide the necessary requirements for human subjects training, however they take more time to complete than the NIH training.
2. Complete the appropriate protocol form, including all necessary materials for IRB review. All forms are available on the Office of Sponsored Projects web site. http://www.wiu.edu/sponsoredprojects/research_policies/uc_human_subjects.html Complete protocols should be submitted to:
IRB Administrator
Western Illinois University
Office of Sponsored Projects, SH 320
1 University Circle
Macomb, IL 61455-1390
3. While department or college level reviews are not required, researchers are strongly encouraged to have their protocols checked by colleagues, faculty mentors, or IRB staff prior to submission to the University IRB.
Note: Adequate time is a necessity for the IRB to review protocols. A full IRB review may take a month to complete. Protocols must be received in the Office of Sponsored Projects at least two weeks prior to the next scheduled meeting.
IRB meeting dates and deadlines are available by visiting our website at www.wiu.edu/sponsoredprojects/news/news.html, sending an e-mail to the IRB Administrator at IRB-Administrator@wiu.edu, or calling the Office of Sponsored Projects at (309) 298-1191.
Specific Requirements
- University IRB protocol forms need to include all required information and appropriate signatures.
- A copy of all materials needs to be included with your protocol submission. Including, when applicable, the informed consent, child assent document, parental consent documents, a copy of the survey instrument/questionnaire, and a cover letter if utilized.
- Any supporting material/appendices that the investigator believes necessary, example, letters of agreement, support or requests, for a thorough review of the proposed research protocol.
- Collaborative Institutional Training Initiative (CITI) certificate must be included as part of the protocol or on file in the Office of Sponsored Projects to be reviewed by the IRB.