Western Illinois University: Macomb Campus
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Satisfactory Academic Progress Policy
WIU Satisfactory Academic Progress (SAP) standards are developed to help you graduate and are required and guided by federal regulations. Progress is measured for all students after grades are posted each term. You arerequired to meet the standards in order to be eligible for financial aid for the next term of enrollment (Fall, Spring, or Summer).
SAP Policy Standards
- You must earn credit for at least 67% of the total cumulative hours you have attempted (Pace). This includes transfer, incomplete, and withdrawn hours - see the Pace Chart for examples.
- You must have a 2.0 cumulative GPA at WIU (grades for transfer hours are not included), AND
- Graduate before exceeding 150% of the hours required for your degree program - see the Maximum Hours Chart for examples.
If You Do Not Meet SAP Standards
- You will be sent an email notification after semester grades are posted if you have not met the standards.
- If you have earned less than 67% cumulative hours and/or have less than a 2.0 cumulative GPA, you lose eligibility for aid and must appeal if you want aid reinstated.
- However, a one-time SAP Warning status for one term is automatically allowed and you retain financial aid eligibility if you
- Have earned 50-66% cumulative hours and have a 2.0 GPA or are on Registrar’s Academic Probation or Academic Warning, or
- Have earned 67% cumulative hours and are on Registrar’s Academic Probation or Academic Warning.
- Warning NOT allowed if you earn less than 50% cumulative hours or are Academically Suspended.
- If you have attempted more than 150% of hours required for your degree, you lose eligibility for aid and must appeal if you want aid reinstated for one additional term. Additional time may be granted if you have changed majors or have transferred hours not needed for your degree as confirmed by your Academic Advisor.
- No additional time is granted to pursue a second undergraduate major or second minor.
- Graduate students enrolling in courses for more than one graduate degree or certificate at a time, or enrolling in undergraduate courses, may jeopardize their financial aid eligibility. Students should earn their graduate degree/certificate before attempting more than 150% of the hours required for their first graduate degree/certificate. Hours beyond that may not be eligible for financial aid.
- If your appeal is successful, your eligibility is reinstated and you are
- Placed on Financial Aid Probation for one term and required to regain 67% pace and 2.0 GPA by the end of the term, OR
- Required to follow a multi-term Academic Plan to maintain eligibility until you regain 67% Pace and 2.0 cumulative GPA.
- Limit of three appeals.
- Reinstatement is not allowed if you cannot re-establish eligibility within the 150% maximum time frame.
- Retaking A Course: If you retake a course to improve a grade, you should be aware that your Hours Attempted will increase without increasing your Hours Earned which will negatively affect your Pace.
- MATH 099N: If you are enrolled in MATH 099N, the university does not grant you any credit hours even if the course is successfully completed. However, if MATH 099N is successfully completed, 4 hours can be added to your SAP Hours Earned to determine Pace.
- New Start: If you have been granted a New Start by the university, your GPA for SAP must still be calculated using all grades. Therefore, your SAP GPA will not match your official university GPA.
- Board of Trustees and Irregular Classes: Please note that extended deadlines for completion of course requirements are academic extensions only and do not apply to eligibility for financial aid. You should complete course work by the official end of each term to avoid future problems for Financial Aid Satisfactory Academic Progress. This includes BOT and non-traditional classes, such as independent study, weekend/irregular and on-line. Please contact the Financial Aid Office if you have any questions.
How to Re-establish Eligibility If You Do Not Appeal or Are Denied Reinstatement
Eligibility will be re-established once you regain 67% Pace, have a 2.0 GPA, and have not exceeded 150% of the hours required for graduation in your degree program.
How to Appeal
Submit your appeal online. Your appeal cannot be considered after the official end of the term for which you want aid. Your appeal MUST include:
- What circumstances occurred that caused you to NOT make satisfactory progress,
- What has changed that will allow you to regain 67% Pace and 2.0 GPA standards, and
- Email confirmation from your Academic Advisor that he/she approves your courses for the term of appeal.
Acceptable reasons for appeal include:
- Death of a relative,
- Injury or illness of the student, or
- Other special circumstances.
Additional information that may be requested:
- Documentation of circumstances from you are required for second and third appeals.
- Confirmation of use of university services based on individual circumstances (UCC, tutoring, etc.)
- Confirmation of hours not required for degree from Academic Advisor – used if you are close to 150% limit and have changed your major or have transfer hours.
- Academic Plan – required if you cannot get back to 67% Pace and back to 2.0 GPA in one term.
The Appeal Process
First appeal is reviewed by Associate Director.
- If your appeal is denied, you are not eligible until you meet the standards. If you appeal the denial, the appeal is reviewed by committee.
- If your appeal is approved, you are placed on one term of Probation and required to meet Pace and GPA requirement at the end of the term or put on Academic Plan if you need more than one term to be in good standing.
After 1st Probation term:
- If you meet the SAP standards, you are no longer a SAP problem.
- If you are following the terms of your Academic Plan, your eligibility continues.
- If you do not meet requirements, you not eligible for aid. See Re-establishing Eligibility.
- You may appeal again.
Second appeal process is the same as the first.
Third appeal is reviewed by the Financial Aid Advisory Committee (FAAC). FAAC is made up of representatives from other administrative offices and chaired by Financial Aid Associate Director.
- If your appeal is denied, you are not eligible until you meet the standards. See Re-establishing Eligibility.
- If your appeal is approved, you are placed on one term of Probation and required to meet Pace and GPA requirement at the end of the term or put on an Academic Plan if you need more than one term to be in good standing.
After 3rd Probation term:
- If you meet SAP standards, you are no longer a SAP problem.
- If you are following terms of your Academic Plan, eligibility continues.
- If you do not meet requirements, you are not eligible for aid. See Re-establishing Eligibility.
- No further appeals accepted.