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2012-2013 Housing Contract Renewal

The Spring Renewal Process is for students who are new to campus, forgot to renew in December or simply want to change their housing contract for next year. If you already participated in renewal back in the Fall,  you do not have to participate in the Spring renewal process.

Students who are staying on campus for the following year will participate in our room and contract renewal process. The first two days of renewal are devoted to students who wish to live in their same hall and current room with their current lifestyle preferences (which help us determine roommate matches). Once same hall/same room renewal is complete, students are allowed to renew to eligible residence hall rooms across campus based on an assigned access time. During the room selection process students can also make any changes to their lifestyle preferences, choose their own roommates, select a dining plan and choose to rent a microfridge for the upcoming year.

 

Renewal Information

Important Information:

  • Students with less than 60 hours of academic credit or less than 4 semesters of living on campus are required to live on campus. There is a penalty for not fulfilling this requirement. If you have questions as to eligibility to move off campus, please contact Jack Schoonover in Seal Hall at 309-298-3320.
  • If you renew with UHDS, you will have until March 1, 2012 to cancel your Residence Hall Contract for 2012-2013 academic year. If you cancel after this day you will be assessed a double room contract breakage fee. This fee is approximately $2,300 depending on your rate code. Keep this date is mind as you are planning for next year. If you aren't sure about your housing options yet, it is better to renew today and work out the details later (as long as you break your contract before March 1, 2012).


How Does Renewal Work?

  • All renewal occurs on S.T.A.R.S. (when available) and you will have the opportunity to self-select your room for next year. Because of our process, renewal is based on your current contract number, room/hall assignment as well as on a first come, first served basis. Since renewal has happened for a majority of our students last semester, not all rooms (including your current room) may be available.  
  • If you are a new student, on February 7, you will be assigned a time to renew (much like course registration). Assignments will be made based upon class status and housing contract number. You will be sent an email to your WIU email account with your specific times or you can check your S.T.A.R.S. account. 
  • Based on your assigned renewal time, you will be able to search for open rooms until open renewal closes. Each floor has a pre-assigned number of singles and doubles. Once that number has been reached for a particular community, that floor and/or building may not show as available for renewal. Once you find the room you want, you must select "YES" when asked to confirm the room.    
  • During the renewal process, you will be asked to update your lifestyle preference, required to select a meal plan option as well as be given the opportunity to reserve a MicroFridge for next year.     


Which Rooms Are NOT Available for Renewal?

  • Thompson will not be available for renewal because of Master Plan renovations.
  • All of Tanner Hall and all of Higgins Hall will be exclusively First Year Experience (FYE) Communities. No Same Hall/Same Room renewal is available.
  • Because Lincoln & Washington will continue renovations until next Fall, certain floors are not available for renewal due to scheduled layout changes. Washington Hall 2, 3 & 4 and all of Lincoln will not be available for Same Hall/Same Room renewal.
  • Henninger Hall 2, 3, 4, & 5 will house the Transfer Year Experience (TYE) Community. No Same Hall/Same Room renewal is available.
  • Bayliss 4 will not be available for Same Hall/Same Room as it will be housing the upper-division Nursing LLC.
  • Bayliss 5 will not be available for Same Hall/Same Room as it will be switching genders to an all male floor.


Special Communities & Circumstances:

  • Corbin Hall will house two Fine Arts floors. If you want to live on the Corbin Fine Arts floors, you must make sure your Housing Preference indicates that you are interested in Fine Arts. All students have the opportunity to update their housing preferences during the renewal process.
  • Break Housing in Olson Hall: Students renewing to Olson Hall will have the option to purchase a "Break Housing" period during the renewal process. This will all you to stay over the Fall Break, Winter Break or Spring Break periods with a special rate.
  • Honors Floor: Bayliss 2 & 3 will continue to house the Honors program. If you qualify, you can renew to this community.
  • International House The International House will be moving to Olson 8. If you are a current Residence Hall student, you will have the option to live in the International House after updating your Housing Preferences. If you are a current International House student, you need to visit Seal Hall to renew your housing contract.
  • Graduate and Family Housing renewal is coordinated during the Spring semester. If you are interested in moving to GFH, contact the GFH Office in Seal Hall at 309-298-3331 to see if you qualify and for lease information.
  • Potential RA Candidates: UHDS asks that all potential RA candidates still sign up for a room through our renewal process. If you are selected for a position, UHDS will automatically remove you from your renewed assignment and place you in an appropriate RA assignment.
  • Greek Releases: UHDS recommends that all students who are applying for Greek Releases renew their housing assignments. Greek Releases are not guaranteed to everyone since there is a limited number, and qualifications to receive a release have been increased (must be between 30 and 59 semester hours to qualify and have appropriate grade requirements). Anyone who receives a Greek Release will be notified after grades are released in May 2012.
  • Spoon River Students: visit Seal Hall for renewal information.


Other Information about Living On Campus:

  • Loft orders will become available at the beginning of summer for Tanner & Higgins hall only. Check with bedloft.com for ordering information.