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Administration of Bond Revenue Buildings

From time to time, questions arise concerning the administration and management of Auxiliary Facilities System (AFS) facilities (residence halls, food service, University Union, Donald S. Spencer Student Recreation Center and the golf course, etc.) at WIU. This statement is provided to clarify for all interested parties the basis of policies for the governance and administration of the facilities. The governance of all phases of Western Illinois University, including AFS facilities, is a function of the Board of Trustees of Western Illinois University. The administration of AFS facilities is delegated by the Board to the president of the University; he or she in turn has delegated portions of this function to appropriate vice presidents and other campus administrative officers. These officers are accountable to the president and the Board for the proper management of these facilities. The authority to administer AFS facilities has not been delegated to students, faculty, alumni, or other constituent groups of the University. The payment of a fee does not establish a basis in law, Board policy, or administrative practices for student governance or administration of AFS facilities.

The rationale for this position is:

  • The management of AFS facilities is subject to the same administrative and budgetary controls as all other functions of the University. Operation and control of these facilities are entrusted to those with professional experience, commitment, permanence, and accountability. The source of the funds has no direct relation to the choice of persons qualified to assume administrative responsibility.
  • At times, individuals have drawn the incorrect conclusion that payment of fees entitles them to a level of participation in the control over AFS facilities, which is different from that which they exercise in the academic areas of the University by virtue of the payment of tuition. Neither fees nor tuition is a precise dollar measurement of any individual student's use of a particular facility or participation in a particular program, nor do they entitle him or her to any particular role in the management of a facility or program. The fact that Bond Revenue fees are an alternative method of financing certain University operations in no way indicates a different governance or administrative pattern from that which relates to tuition, endowment, or tax-supported activities.
  • Further, it is apparent that AFS facilities derive support from a number of sources. In addition to today's students (and tomorrow's), many generations of former students – now alumni – paid fees while enrolled at the University to amortize the costs of these facilities. The state of Illinois has provided the land. The current operating costs for most of the AFS facilities are met largely from student fees and by the income derived from providing services to students, staff, faculty, alumni, and guests of the University.

The opinions and guidance of students and other interested and affected members of the University community are taken into account in established operating policies for the Auxiliary Facilities System. The governing board has consistently affirmed its commitment to this principle by providing or approving mechanisms through which full-time professional University personnel work in close consultation with advisory groups of students and staff.

However, the line between advisory and administrative functions must be maintained. This is not a technique aimed at excluding students from influencing policy. On the contrary, the distinction between advice and decision-making permits significant participation by those whose limited time, experience, interest, and conflicting constituencies make it possible to maintain the same commitment as those who are devoting their energies and professional skills full-time to the University. These operations require training and experience in such areas as counseling, management, contractual relations, state and federal law, budget policies, building services, etc.

All policy and operations decisions for the Auxiliary Facilities System at Western rest with the administrators whose authority is derived from the Board of Trustees through delegation from the president of the University.