Student Development Office

University Fundraising and Gift Guidelines

The following guidelines are meant to give broad direction to the University concerning designated institutional fundraising activities, exclusive of grants/ contracts processed by the Office of Sponsored Projects. Additionally, these guidelines will provide assurance of coordinated and successful fundraising programs.

Fundraising Policies
All fundraising proposals must be coordinated with the WIU Foundation and Development Office, Sherman Hall 303. It is the responsibility of the Foundation and Development Office to serve as the coordinating agency for all types of fundraising programs and for all solicitations of funds from private individuals, foundations, businesses, corporations, and organizations. Any written request to undertake a fundraising program or to solicit contributions from individuals, private foundations, businesses, corporations, and organizations must first be reviewed through regular channels by the appropriate department head, college or unit development officer, dean, and then forwarded to the Foundation Office for approval.

All proposals to Wesley United Methodist Church's Fellheimer Trust must be sent to the Office for Advancement and Public Services for processing. University proposals are not to be sent directly to the Fellheimer Trust Committee.

Gifts to the University and the WIU Foundation
The Western Illinois University Foundation encourages and manages private support to strengthen and develop programs and facilities that enhance the educational experience for WIU students. Our vision is to make WIU the leading comprehensive university in the United States. This will require increasing private support from our alumni and many friends, who share this vision for WIU to build on its existing strengths and to meet the many challenges of delivering higher education in a constantly changing environment.

Private contributions, when added to state resources, add an extra dimension of support that otherwise would not be possible. Over the past five years the WIU Foundation has provided more than $28 million in gifts, grants, and endowment-generated earnings to the University. Real effects of these gifts are clearly visible in every aspect of University life.

All contributions are receipted and acknowledged by the WIU Foundation and Development Office. Donors designate how they would like their gift to be used.

In the case of contributions to the Foundation which would involve a significant commitment of University resources for the operation, maintenance, and/or administration of the contribution if used by the University, a written proposal shall be submitted by the Foundation to the University's governing board for approval prior to any agreement to use. The proposal shall indicate the nature and extent of involvement of the board and the University.

It is not unusual for colleges, departments or other units of the University to receive contributed services, materials, and/or equipment. Such donations are typically eligible for gift-in-kind acknowledgement and, if appropriate, additional recognition by the WIU Foundation. Public recognition can be an effective inducement for further giving, but it will be made only with donor approval.

Though the WIU Foundation itself cannot place specific dollar values on in-kind contributions, it is often able to provide guidance to donors and recipients on how such values can be properly ascertained. This information may affect tax considerations for donors. Accordingly, and because in-kind gifts are a credit to all concerned and can encourage additional contributions, the Foundation requests notification when gifts-in-kind are contemplated or made. Please contact the Foundation and Development Office at (309) 298-1861.