Online Time Card Information
The University has an online time card reporting system for student employees. Student employees with current work authorizations may access the electronic time card by selecting STUDENT EMPLOYEE TIME REPORTING under MENU SELECTIONS on STARS. To assist students in completing the time, an instructions link is located on the electronic time card or may be accessed online.
Hours must be reported to the nearest tenth of an hour (EX: .1=6 minutes; .2=12 minutes, etc.). Student employees should only work a maximum of 20 hours per week (Monday through Sunday) during fall and spring semesters and should not exceed 8 hours in any one day. Student employees should only work a maximum of 40 hours per week (Monday through Sunday) during breaks. During summer sessions, student employees should only work a maximum of 40 hours per week (Monday through Sunday) if enrolled for less than six hours during the current summer session. Students must report all hours worked each day on their electronic time card on the day the hours are worked. Hours must NEVER be rolled over to another day or time period. On rare occasions when it is necessary for a student to work over 40 hours per week (Monday through Sunday) due to an emergency, i.e., work the next shift to cover for someone who is unable to work, the student must be paid time-and-a-half.
Immediate supervisors listed on work authorizations are responsible for confirming students’ hours worked and must arrange for the alternate supervisor to confirm student hours if they will be absent when time cards are due. It is recommended that students confirm hours worked on their time card each day by selecting “Y” for STUDENT CONFIRM. Time cards must be confirmed by the student and the supervisor by the due date to insure the student gets paid on time. If hours worked are not confirmed by the student and the supervisor during the current pay period, an Extra Help authorization must be completed. NOTE: Any Federal Work-Study time cards not confirmed on time by the student and supervisor must be paid with an Extra Help authorization from the departmental budget funds.
To assist supervisors in confirming students’ time cards, an instructions link is located in CONF on the student worker’s electronic time card or may be accessed under Links online
Fiscal Year Rule
All authorizations for students working prior to July 1, must be processed by June 30, the end of the fiscal year. No late time cards for June (or earlier) will be processed after June 30 (or the last working day of the month of June).
Student employees are paid bi-weekly for the
work performed the previous pay period.
Students may check the pay date on STARS under Employee Inquiry and Paycheck
Information. To access the student pay
schedule, check the Payroll page online.
- Policy Statement on Equal Opportunity and Affirmative Action
- Working on Campus
- Federal Work-Study vs. Regular Student Employment
- Guideline for Conducting Interviews
- Paperwork Required for Hiring Students
- Information for WIU Employers Hiring Non-U.S. Student Workers
- Student Employee Job Levels
- Online Time Card Information
- Terminating Student Employment
- Payroll Reports
- Western Illinois University's Discrimination Complaint Procedures
- Western Illinois University Anti-Harassment Policy
- Western Illinois University's Drug-Free Work Place Policy Statement
- Drug and Alcohol Abuse Policy
- Western Illinois University Employment of Individuals with Disabilities Policy
- Western Illinois University Safety Policy