Student Judicial Programs

Frequently Asked Questions

What is Student Judicial Programs?
The Student Judicial Programs Office acts on behalf of the University regarding issues of student discipline. The Student Judicial Officer or a designee receives reports of alleged student misconduct and reviews them to determine whether University disciplinary action is to be pursued. Student discipline issues involve both academic and non-academic misconduct.
What is a disciplinary conference?
A disciplinary conference serves as an informal, non-adversarial method of resolving an issue of alleged student misconduct. A student accused of violating the Code of Student Conduct may be scheduled to meet with a Judicial Officer. During the meeting, the student and judicial officer attempt to reach an agreement whether a violation of the Code took place and, if so, what the sanction or penalty should be. If an agreement cannot be reached or the student prefers, the matter will be referred for review by a judicial board?
What is a judicial board hearing?
A judicial board hearing is the process of gathering a small group, generally comprised of faculty, staff and student representatives, to hear and review evidence in support and in defense of an allegation of student misconduct. A board determines whether a preponderance of evidence exists to support the charge and, if so, what sanction ought to be imposed.
Is a judicial board hearing like going to court?
While there may appear to be similarities, the processes are different. The purpose of a judicial board hearing is to determine whether a student's behavior has violated the Code of Student Conduct. Courts determine whether laws have been breached.
If a student faces criminal charges for an incident which occurred on campus, does the person have to appear at a campus disciplinary hearing?
Yes. The campus disciplinary process determines the status of one's continued eligibility to remain a member of the campus community. The criminal process determines the status of one's membership within the greater community. It is not uncommon for University disciplinary action to run concurrently with civil or criminal proceedings; generally, one form of adjudicatory process does not affect the other. Campus disciplinary proceedings are almost always resolved much sooner than criminal proceedings.
Should a student facing charges bring a lawyer to a campus hearing?
Students may be accompanied by an advisor of choice during a campus hearing. That person can be an attorney, friend, parent, faculty member or other helpful person. Students are expected to represent themselves during judicial proceedings. Advisors may provide advice, but are not permitted to present information or arguments to the judicial board or question witnesses.
If an incident occurs off-campus, can charges be brought under the Code of Student Conduct?
If misconduct occurs off-campus during the course of a University function, the Code of Student Conduct applies. Actions not permitted on University property may also be subject to judicial action provided the offense adversely affects the University and/or the pursuit of its objectives.
What effect does one's student discipline record have in future cases?
Generally, a hearing board will not be made aware of a student's judicial history unless the information is relevant to the allegation being considered. A hearing body will be apprised of the student's record when a violation has been determined and the board is developing its recommendation for a sanction.
How can a student responding to charges prepare for a hearing?
The following steps are suggested:
  • Read all the information sent by the Judicial Officer.
  • Consult a copy of the Code of Student Conduct. The Code can be accessed on- line or a copy acquired from Student Judicial Programs.
  • Schedule an appointment with the Judicial Officer who signed the letter or Director of Student Judicial Programs.
  • Write a response to the charges.
  • Compile a list of witnesses. Contact them.
  • Decide whether you feel an advisor is needed; if so, contact that person.
  • Make notes concerning pertinent facts.
  • Anticipate questions that will likely be asked by the judicial board.
  • Outline the main points of the testimony.
What is a sanction?
A sanction represents the penalty or consequences a student faces for having violated the Code of Student Conduct. Sanctions may affect one's status (being placed on disciplinary probation or suspended from the University); privileges (being prohibited from operating an automobile on campus or participating in privileged activities); and finances (being fined for violating the alcohol or controlled substance policies or being required to make restitution for property damages). A combination of sanctions is utilized in most cases.
Do student disciplinary records appear on the academic transcript?
Student discipline records are not noted on a person's academic transcript.
What is mediation?
Mediation exists as an alternative form of dispute resolution. A neutral third party assists those in conflict clarify issues involved, effectively communicate with one another, and reach a mutually acceptable outcome. Mediation has proven effective in addressing roommate and neighbor conflicts and annoying or harassing behavior.