Undergraduate Admissions

Next Steps

Seven to ten days from acceptance to Western Illinois University you will receive a welcome student packet in the mail. You will also be sent an official evaluation of all of your courses, or information about any we may need more information on.If you have not applied please see our transfer student check list.

Now that you have been accepted to Western Illinois University there are a few things you need to be sure to do.

Step-by-step Guide

Step 1 - Activating Your Student Accounts

You have 2 student accounts that will be your navigational tools through your Western education: ECom and STARS.

Your ECom Account

Before you can login to your WIU email account or WesternOnline, you must activate your ECom account.

  1. Visit GUAVA at www.wiu.edu/guava
  2. Click on 'Account Activation'
  3. 'Account Activation' screen will prompt you for your;
    • Ecom username: This is the username received in your enrollment packet or from your department.
    • WIU ID Number: Do not include spaces/dashes. This number is included in your enrollment packet or available from your department.
    • Birth date: Note the format: YYYYMMDD
    • ECom Password: Enter a new ECom password. It must contain at least 2 letters and at least 1 number.
    • Security Questions
  4. Click 'Submit' to process your info.
  5. You should see a confirmation message that your password was successfully changed.
  6. NEVER share your password or allow another person to log in as yourself as it is a violation of the university policy.

Trouble with your password? Log into wiu.edu/guava/ to see if your password is locked or expired. For more information about passwords, visit http://www.wiu.edu/university_technology/accounts_and_access/passwords.php

Your Student/Alumni Records System (STARS) Account

The Student/Alumni Records System (STARS) provides students, alumni, and employees with access to their university records from 3:00 a.m. to midnight (CST), seven days a week.

HOW TO SIGN ON

  1. WIU ID Number: Enter your nine-digit WIU ID Number.
  2. Password: The first time you access STARS, your password will be your month, day and full year of birth (mmddyyyy). For example, if you were born on January 5, 1994 then your PIN will be 01051994. You will then be required to change your password. DO NOT GIVE YOUR PASSWORD TO ANYONE!
  3. New Password: Enter an 8 character password that you will remember easily. New password must be exactly 8 characters, and must contain at least 1 letter and 1 number.
  4. Verify Password: Re-enter your new 8 character password.
  5. Personal Identification Update: You will be required to enter two personal identification questions and answers. This information will be used to verify your identity if you forget your password. It is important that you select questions with brief, easy to type answers that only you would know. Click [Enter] to continue.

Step 2 - Select your registration option

You can select to attend a new transfer student orientation where you will learn more about campus life and register or you can select the “Advisor Registration” option and meet with your advisor in a personal appointment or over the phone.

One of the ways WIU implements its core values is by offering professional advisors. The Advisors are trained and experienced in advising and at WIU students MUST meet with their advisor before they can register for classes. This ensures student keep on the path to finishing their degree in a timely manner.

Contact Your Academic Advisor
    • Log-in to your STARS account
    • Go to the academic tab at the top of the screen
    • Select "New Student Registration Reservation"
    • Select your registration option.

You can select to attend a New Transfer Student Orientation (recommended) where you will learn more about campus life and register or you can select the “Advisor Registration” option and meet with your advisor in a personal appointment or over the phone.

WIU students MUST meet with their academic advisor prior to each semester in order to register for classes. Advisors are trained and experienced in their disciplines to assist students in planning out the right academic path towards graduation.


Step 3 - Determine Housing Arrangements

Transfer Students have the opportunity to live on or off campus depending on the number of credit hours that have been earned prior to beginning at WIU.

  • Students that will have 60 or more earned credit hours are able to live on or off campus.
  • Students with less than 60 earned hours will be REQUIRED to live on campus or will need to petition to University Housing and Dining and apply for a waiver
    • Students with past active military credit of one year or more may apply that to living and other residence hall living experience to meet requirements.
    • Other exemptions like medical reasons, age and families may also have this requirement waived.

Please check out our University Housing and Dining Services Website for Housing options, meal plans and other importation information.

Step 4 - Financial Matters
Refer to Appropriate Offices

Regardless of financial need, all students are encouraged to submit the Free Application for Federal Student Aid (FAFSA)


Step 5 - Buying Textbooks
On Campus (in Macomb) - The University Bookstore:

The University Bookstore is located inside the Student Union

Hours of Operation:

Fall & Spring Semester
Monday - Friday - 8:00 A.M. to 5:00 P.M.
Saturday - 10:00 A.M. to 5:00 P.M.
Summer Semester
Monday - Friday - 8:00 A.M. to 4:30 P.M.
Other Hours
Additional hours during Opening Rush, Family Weekends and Special Events. Call the bookstore for additional hours at 309-298-1931.
By Telephone:

Order your textbooks directly from the WIU Union Bookstore toll free at 1-800-338-6369. You have the choice of having your order delivered to the address you choose. Quad Cities students can have their books delivered to the Quad City campus free of charge and pick them up at the student services desk in building 4.

Online:

Order your textbooks online directly from the WIU Union Bookstore at books.wiu.edu with the same delivery choices as the telephone orders.

Textbook Rental:

See http://wiubookstore.rentsbooks.com/ for more information on rental of select titles.


Step 6 - Accessing Online Coursework

About WesternOnline - Western online is the platform for online courses, but also serves as an additional online tool for structed classes where instructors often post notes, assignments and requires additional interaction through this program.

Where do I find WesternOnline?

Students MUST first activate their WIU Email account in order to log in to any online course or use the classroom tool. All online courses are accessed via WesternOnline.

A link to WesternOnline is also available from the "myWIU" option on the WIU Home page. Login requires the student ECOM user name and the 8 digit password created for the student Zimbra Email account.

  • Enter the specific course web site by clicking on the appropriate link in the “My Courses” area of the page.
  • Contact the HELP DESK at 309/298-2704 if you have any problems accessing your course.
  • Contact course instructor with any questions related to specific course requirements and responsibilities.
When will my online course start?

Most online courses begin the first week of the term and end the last week of the term unless otherwise noted as Irregular ("IRR"). You can find this information on STARS. Most courses will NOT appear on your WesternOnline website until the first week of the term.

Will I have to come to campus to take exams?

Some courses require that the exams be proctored, while others utilize online exams. Exam specifications can be found in the course syllabus which is available on the course website on the first day of the course. Students wishing to obtain this information prior to the first day are advised to email the instructor.

Please contact the WIU Testing Center for more information about proctored exams.


Step 7 - Student Insurance & Immunization Forms
Macomb Students

Students attending the Macomb campus are automatically enrolled and pay for student health insurance. If you are already covered under an existing insurance plan that is of equal or greater coverage than the student plan you will need to provide proof of that insurance in order to opt out of the plan.

Students are also REQUIRED to submit immunization forms to the Beu Health Center. The Health Center will send you additional information on this step.

Quad City Students

Students in the Quad Cities are not required to submit proof of insurance or immunization (unless they are education majors and will need those records for program purposes). Quad City students can purchase student health insurance, but must do so before the 10th day of classes.


Step 8 - Send final transcripts

If you will be transferring to Western immediately following finishing at another institution we will need to have final transcripts and grades on file. If you will be transferring from a community college with an associates degree please ask the institution send your transcript with the degree confirmed/conferred.