Am I covered by insurance?
Drivers are covered by the State of Illinois self-insured plan. This
liability plan covers the other driver's vehicle but does not pay for damage sustained
by the WIU vehicle. Benefits may be denied if vehicles are used for
non-university business or contain unauthorized occupants.
Can I let other people drive the vehicle?
All drivers of WIU fleet vehilces must be university employees or have vice-presidential
approval. Drivers who do not present a valid U.S. driver's license at the time of
dispatch are not allowed to drive. Drivers of 15-passenger vans must also complete the
Alert Driving training prior to dispatch.
Can I take my family and friends with me on trips?
Vice presidential approval must be obtained prior to a non-University person riding
in or driving a University vehicle. Even when vice presidential approval is obtained,
no insurance coverage is provided for non-University personnel.
When finished with my business meeting, can I go shopping at the mall?
WIU vehicles are to be used solely for University related business. An
exception to this policy involves extended trips, allowing vehicle travel for
dining and lodging purposes. Unauthorized use of WIU vehicles may result in
denial of future requests.
Can I smoke in the vehicle?
The use of smoking tobacco is not permitted in WIU vehicles.
Can I take the vehicle home with me and return it the next day?
Vehicles must be returned by the scheduled return time. The vehicle may be
scheduled on another trip as early as 6:00 AM the next day.
Can I schedule a vehicle a day earlier than my actual trip and take the
vehicle home with me to get an early start the next day?
Vehicles scheduled for trips departing earlier than 6:00 AM must have the
trip sheet and keys dispatched before 5:00PM on the day prior to the trip. The
vehicle is not to be driven until the scheduled time of the trip. WIU vehicles
are not to be parked at private residences. Drivers will be held responsible
for damage to WIU vehicles and/or damage to other property resulting from
unauthorized use of WIU vehicles.
I have a medical condition; can I request a particular model of vehicle?
Yes. Bring it to the attention of Transportation Services when requesting a
vehicle. All efforts will be made to accommodate special needs.
Is it OK to take my pet with me on trips?
Animals are not allowed in WIU vehicles.
Can I get a vehicle with air conditioning?
All Transportation Services vehicles are equipped with air conditioning.
When refueling, can I charge snacks and soda to the WIU credit cards?
The credit cards are to be used for fuel, oil and minor vehicle repairs
only.
I have a trip scheduled for Sunday. Can I pick up the vehicle on Friday
afternoon and park it at my home until I leave on Sunday?
The vehicle trip sheet, keys and credit cards will be dispatched to the
driver before 2:00 PM on Saturday, who then returns on Sunday to begin the
trip. Taking the vehicle prior to Sunday is not allowed. The vehicle won't be
in travel status until Sunday at the scheduled leave time. Insurance coverage
only applies when the vehicle is in scheduled travel status.
I don't know how to shift using a clutch pedal, can I get a vehicle with
an automatic transmission?
All Transportation Services vehicles are equipped with automatic
transmissions.
I'm scheduled to leave at 2pm, can I get the car at 9am?
Vehicles are constantly being prepared for trips according to the scheduled
departure time. Please contact Transportation Services with last minute schedule
changes.
If I decide to cancel my trip at the last minute do I need to contact
anyone?
Yes. Please contact Transportation Services with any changes in vehicle travel plans.
Cancelled trips will be reassigned to faculty and staff on the waiting list.
Can I schedule a vehicle to the airport and leave it there until I return
a week later?
Daily charges will be added to the normal vehicle rate since the vehicle
will not be available for other faculty trips during that time. Contact
Transportation Services prior to requesting this type of travel.
Should I report the reckless driving of a WIU vehicle?
Yes. Any complaints relating to the reckless operation of vehicles should be
reported to a law enforcement agency and Transportation Services. Any
complaints involving "personal" use or misuse of WIU vehicles should
be reported to Transportation Services.