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Meet the New VWware Zimbra 7
The top 10 most requested email improvements include:
- People search - search for people and see details information, e.g., phone numbers and office location
- Restore previously deleted email messages - easily restore previously deleted email from Trash folders
- Undo actions - "undo" dialog appears when deleting, moving, and marking messages and contacts
- Send email later - can delay sending an email until day/time user selects
- Email address bubbles - see "bubbles" with names rather than just text and can expand lists, drag and drop bubbles, etc.
- Multi-select multiple attachments - can take advantage of Ctrl and Shift to multi-select attachments to add
- Configure printing size - can use preferences to configure font size to use when printing messages
- Tag Spam - quickly tag email as Spam and send to Junk folder, or tag as Not Spam
- Right-click to find email - (option-click for Macs) short cuts to find email by Sent From, Sent To, Recipient, or Contact
- Filter outbound emails - create rules to filter, sort, and even automatically tag outgoing messages
The top 10 most requested calendar improvements include:
- Calendar Scheduling Wizard - automatically suggests next-available free times and meeting locations
- Set work hours and days - set your own customized work week and hours and how you want it to display in the calendar
- Multiple appointment pages - have more than one appointment page open and easily move between appointments
- Preview calendar from email invite - easily identify meeting invites and see calendar when opening the message
- Save appointments as drafts - a Save option lets users save a meeting invite as a draft to send later
- Copy/Paste appointments - copy an existing appointment and paste it to another date and time
- Email and SMS notifications - configure email addresses and SMS numbers to receive task and appointment reminders
- Set date ranges - the calendar List View now supports a custom date range
- Meeting request response options - recipients of invitations can send email to the meeting organizer and all attendees
- Set timezones in calendar - can now set timezone for start and end time when creating an appointment
Below are the highlights and an introduction to these and other new features and enhancements. In addition, you can download a Zimbra 7 Features PDF document that details all of the enhancements and new features.
Email New Features & Enhancements
GAL People Search
A new search option called People Search lets users search the Global Address List (GAL) for people within their organization and see detailed information including phone numbers and office location. The search autocompletes as the user types, and works with both GAL and personal Address Book contacts.
Restore Deleted Email
Users can now self-restore previously deleted email messages from their email Trash folders. They right-click (option-click for Macs) on the email Trash folder and select Recover Deleted Items.
Undo Action
Mail and Contacts actions (including delete, move and mark messages as Spam) can be undone using the “undo” dialog that displays when an action is performed.
View Distribution List Members
View distribution list members using the Expand link. The list of group members displays in a dropdown list. Users can select specific members from the list. Once the distribution list is selected, the name and email address displays in an email “bubble.”
Send Email Later
A user can delay delivery of an email message and specify the date and time to deliver the message from the Send dropdown menu and selecting Send later. The message is saved in the drafts folder until it is sent.
Email Address Bubbles
Names in the address field display in a “bubble” rather than as text.
Bubbles are enabled by default. Users can optionally enable or disable bubbles by going to the Preferences-->General page, Other section.
Expand Bubble to Display Distribution List Members
When the bubble option is enabled, and when autocomplete is used to select a distribution list, the bubble includes a + (plus) sign to identify the address as a distribution list. Users can click the + to expand the list to display distribution list members. They can also click on an address in the list to send an individual email to the selected addressee.
Bubble Options When Addressing an Email
When addressing an email, users can right-click (option-click for Macs) on a bubble to display a menu of options, including Delete, Edit, Edit Contacts and other options.
Bubble Options When Reading an Email 
When reading an email message, users can right-click (option-click for Macs) on a bubble to display a menu of options, including Add to Contacts, New Email, Advanced Search and other options.
Drag and Drop Bubbles
Users can left-click a single bubble and drag-and-drop it into another address field, or select multiple bubbles by left-clicking and dragging using the “rubber band” selection tool to move bubbles.
- Drag-and-drop a single bubble
- Drag-and-drop multiple bubbles using the “rubber band” selection tool
- Shift+hold and left-click to select multiple bubbles
- Use CTRL+C and CTRL+V to move a bubble
- Tab between bubbles
- Semicolon is not necessary when displaying addresses in the bubble
Add Multiple Attachments with Multi-Select
Ability to add multiple attachments to an email message using Ctrl and Shift. This feature works similarly while working in Briefcase, as users can select multiple items to upload. Note the multiple attachments selected display on one Attach: line. The multi-select feature is supported in the following browsers: Chrome, Safari 4 and later, and Firefox 3.6 and later.
View Sender List in Conversation Thread
In Conversation view, the sender list can now hold up to the last 8 participants. The earliest message’s author may not be displayed if more than 8 participants are in the conversation thread.
Open and Close Conversations
When viewing conversations in Zimbra, users can use the right and left keyboard arrow keys to open and close a conversation view.
- Select a conversation by clicking on it once, and press the Right arrow key on the keyboard. The conversation opens.
- Alternatively, press the Left arrow key on the keyboard and the conversations closes.
Trusted Addresses/Domains
While viewing messages with external images, the option is given to trust the sender or all senders from that domain. A yellow bar displays under the Subject heading with a link that the user clicks to trust this address. This sets the trusted address for all senders from that domain.
Users can also enter Trusted Addresses on the Preferences page. This lets users create a list of trusted addresses or domains so that images sent in emails from those addresses are automatically displayed in their email message. There is also a new icon for Trusted Addresses.
Configure Printing Font Size
The font size to use when printing an email message can be configured from the Preferences-->General page. The font size link has been removed from the file print view.
Spam Label
The Junk label is changed to Spam or Not Spam.
Spam Added to Junk Folder
Items marked as spam are added to the Junk folder.
Finding Emails Sent From or Sent To Sender, Recipient, or Contact
Users can find emails using the following features:
- A new right-click (option-click for Macs) option is available when browsing folders, reading messages or when looking at addresses in the Address Book to find emails.
- When browsing folders or reading a message, right-click (option-click for Macs) a message or the sender to find emails Received From Sender or Sent To Sender.
- When reading a message, right-click (option-click for Macs) an address in the To: or Cc: field to find emails Received From Recipient and Sent To Recipient.
- When viewing contacts in the Address Book, right-click (option-click for Macs) an address to find emails Received From Contact or Sent To Contact.
- Users can search their Sent folder for emails sent to specific recipients. When users are in their Sent folder, they can select one or more messages, click the To header, and the Find Email to Recipients dialog is populated with the email addresses (To, Cc, Bcc). The search is an AND search. Only messages that include all the recipient addresses are included in the search results.
Filter Outgoing Messages
Filters can be created for outgoing messages.
Calendar New Features & Enhancements
Scheduling Wizard
The Scheduling Wizard Suggested Times feature has been changed.
Organizers can now request a list of available locations without adding attendees. After selecting to create a New appointment, the user can click on the Show Suggestions for... link in the Suggested Times area in the Navigation panel to see the list of locations before adding attendees. This “on demand” feature is available when the Suggestion Preferences is set to Manual.
Scheduling a meeting has been enhanced with the Scheduling Wizard, to let the organizer see who is available at different times and what locations may be available as well. As users add attendees to the appointment, a suggestion panel in the Navigation pane shows availability in 30 minute time slots for the attendees and for at least one location.
Set Working Hours
In Calendar preferences, users can customize their work week and hours worked schedule. In the General section, users select how they want to display their work week view. In the Work week and hours section, users indicate their work week and hours that display in calendar.
User’s scheduled work hours as defined in the user’s Work week and hours Calendar preferences are highlighted in the user’s calendars and shown in the calendar new appointment Scheduler view.
Multiple Appointments Opened
Calendar displays a tab when composing a new appointment. Users create the appointment from the appointment page.
Email Calendar Preview
When a meeting invitation is received, users can quickly see that it is a meeting request. The invitee can see the invite along with a snippet of their calendar for that day when they open the message.
Other changes:
- Time is displayed in the viewing user’s timezone.
- Updates to the invitations are in different colors.
- Appointment response show the current appointment details, including the status of all the attendees.
- An organizer can right click (option-click for Macs) on a meeting to see the status of attendees, including the count for those who have accepted, those who have declined, and those with no action yet.
Saving Appointment Pages
The Save and Close link is displayed when creating an appointment without attendees. When Save and Close is clicked, the appointment is saved to the user’s Calendar. When attendees are added to the appointment page, the options on the toolbar change to Send, Save, Close. The Save option lets users save a meeting invite as a draft to send later. The appointment request is not sent to the attendees.
Create a Copy of a Meeting
Users can create an appointment similar to an existing appointment by right-clicking (option-click for Macs) on the existing appointment and selecting Create a Copy, and then pasting it to another date and time.
Email and SMS Notifications
Users can now configure email addresses and SMS numbers to receive task and appointment reminders. This can be done either from the task or appointment, or from the Preferences-->Notifications page.
Setting Date Ranges
The Calendar List View now supports a custom date range.
Recipients Response
Recipients of a meeting invitation can send email to the meeting organizer and all attendees.
Users can also right-click (option-click for Macs) the meeting in the Calendar view and select Instance or Series, and then select to Reply or Reply to All.
Organizers can modify the Suggestion Preferences dialog to set up the preferences for locations and how the Suggested Times work. Left-click Suggested Times to display the Suggestion Preferences dialog. Then click the Suggestions radio button for either of the following:
- Automatic — The Suggested Times panel automatically populates once the user starts entering attendees name(s) to the invitation.
- Manual — Setting to manual allows users to get suggestions on demand. The user must click on the Show Suggestions for (date) link in the Suggested Times panel to display the list of available locations.
Setting Timezones in Calendar
Ability to set timezone for start and end time when creating an appointment. Enable this option from the Preferences-->Calendar page by checking Show timezone for the start and end time when creating an appointment.
When enabled, timezone selectors are shown next to the start and end times on the create appointment form. Click the dropdown menu to select a timezone.
