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Holiday Year-End Administrative Closure

TO: University Colleagues

FROM:

Jack Thomas, President
Kenneth Hawkinson, Provost and Academic VP
Julie DeWees, VP for Administrative Services
Gary Biller, VP for Student Services
Brad Bainter, VP for Advancement and Public Services
Joe Rives, VP for Quad Cities and Planning

DATE: February 21, 2013

SUBJECT: HOLIDAY YEAR-END ADMINISTRATIVE CLOSURE

The following is the 2013-2014 Holiday schedule for eligible employees:

Tuesday, December 24, 2013 Holiday
Wednesday, December 25, 2013 Holiday
Thursday, December 26, 2013 Administrative Closure
Friday, December 27, 2013 Administrative Closure
Monday, December 30, 2013 Administrative Closure
Tuesday, December 31, 2013 Holiday
Wednesday, January 1, 2014 Holiday

Consistent with Board of Trustee's Regulations, Western Illinois University believes holiday year-end closure is an important way to recognize the many contributions of our colleagues during the year. This year, Western Illinois University will provide eligible employees time off with pay for 11 holidays, including two days for Christmas and two days for New Year's, as described in the Board of Trustee's Regulations. This year, WIU will extend to non-negotiated employees additional days off with pay in conjunction with Christmas and New Year's. Designated administrative closure days, December 26, 27, and 30 will be granted with pay to non-negotiated employees. Employees in positions covered by collective bargaining agreements will observe the holiday period as agreed in their respective contracts.

Employees will not be granted any additional release time with pay in conjunction with this period. Absences from work with pay for any part of the day before or after this period shall be subject to the University's leave regulations.

The University will be closed to the public December 24 through January 1. To remind everyone, policies that have been in effect in the past remain in effect. Only those employees providing essential services (e.g., Heating Plant, Public Safety) will be required to work as assigned during this period. If an employee must work on December 26, 27, or 30, overtime will not be incurred and alternative arrangements for equivalent time off should be made with the supervisor. December 26, 27, and 30 will be reflected on the electronic time system with a plus sign (+) in the "other hours" section.

A list of employees required to work in the essential services areas during the period of December 24 through January 1 must be submitted to the appropriate vice president by the supervisor no later than December 13.

Based on the 2014-2015 calendar, the following is the Holiday Schedule for eligible employees:

Wednesday, December 24, 2014 Holiday
Thursday, December 25, 2014 Holiday
Friday, December 26, 2014 Administrative Closure
Monday, December 29, 2014 Administrative Closure
Tuesday, December 30, 2014 Administrative Closure
Wednesday, December 31, 2014 Holiday
Thursday, January 1, 2015 Holiday

Questions regarding the University shutdown should be directed to the Human Resources department at 298-1971.

Julie DeWees

Julie DeWees

Vice President for Administrative Services
Sherman Hall 200
Phone: 309-298-1800
E-mail: VPAS@wiu.edu
Vita

Publications

*Some links will take the user to a PDF file, which may not be accessible to people with disabilities. If you find you need further assistance with a specific file, contact the office of the Vice President of Administrative Services at 309/298-1800.