Administrative Services

Awards & Selection

Membership and Terms: Representatives are appointed/dismissed by the chairperson of the committee.  Representatives will serve 2 year terms, for a maximum of 2 consecutive terms and a minimum of a 2 year layoff between terms or if not available for full terms, Representatives may volunteer and be appointed as Ad Hoc members of the Committee by the chairperson. The committee consists of nine members, two from each of the four Vice Presidential areas, plus the chairperson, with the chairperson being a member of the CSEC.

Committee vacancies are open to volunteers and the volunteers must be approved by the chairperson.

II.        Chairperson

Council representative serves as chairperson.

The chairperson is responsible for maintaining the committee membership list and date of expiration of terms for the committee members.

A chairperson vacancy is open to nominations and the nominee is approved by the CSEC.  The President has the right to appoint an acting chairperson if one is needed before a CSEC meeting.

III.       Meetings

On an “as needed” basis. All members, except the chairperson, will vote.  All votes shall be conducted by the show-of-hands, paper or electronic means with the voting tally duly recorded in the minutes of the meeting.

IV.       Records

The chairperson of the committee is responsible for seeing that report is given to the CSEC.

 

V.        Responsibilities

Support the successful completion of the annual fund drives.  

Choose the selection criteria used to determine recipients. Ensure scheduling and completion of scholarship candidate interviews in an unbiased manner. Evaluate candidates and facilitate final decisions on recipients of all awards.  These decisions are not reviewable or appealable, but rather are final and binding.  The Chair shall only vote to break ties to determine award recipients.

Make final recommendations to the CSEC on the number and amount of awards to be granted annually.

Ensure appropriate distribution of the scholarship award funds to recipients and proper record keeping of distributions.

Maintain appropriate communication with Human Resources, the Foundation, the CSEC and employees. This committee acts independently of the CSEC, and the University Human Resources Office regarding Committee matters