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Office Secretarial/Clerical Positions Safety Rules

  1. Required
    1. Read General Safety Rules.
    2. View Proper Lifting PowerPoint presentation.
    3. Hazard Communications/Right to Know Training.
  2. Recommended
    1. Standard First Aid and Cardiopulmonary Resuscitation.
  3. Always Remember
    1. Be a good housekeeper. Keep your work area clean and orderly and free of loose and unnecessary objects.
    2. When walking through a congested area carrying a pen, pencil or other sharp pointed article, you should carry it with the point down in such a manner that you will not cause injury to others.
    3. Keep aisles clear at all times, pick up loose objects from floor, and dispose of trash properly.
    4. You are expected to be familiar with and to observe rules governing parking and traffic conditions.
    5. Be particular in handling paper that you do not put your fingers, face or lips on the edges.
    6. Keep matches and glass out of wastebaskets.
    7. Report defective or improperly adjusted posture chairs to your supervisor.
    8. Never stand on chairs or stools.
    9. Never sit on the front edge only of office chairs. Sit with your weight properly back into the chair.
    10. Keep fingers away from the point of operation when using staples, punches, paper cutters, etc. Use tools in the correct manner.
    11. Always keep scissors, knives and letter openers in the front part of desk drawers.
    12. No machines should be operated without permission and instructions by your supervisor.
    13. Report mechanical defects in equipment to your supervisor. Do not use such equipment until it is approved.
    14. Do not remove, readjust, or change safety guards or protective devices, unless instructed to do so by your supervisor.
    15. Only authorized employees may start electrically driven equipment.
    16. Only duly instructed employees are permitted to change fuses or make repairs to electrical equipment. This includes replacement of burned-out light bulbs.
    17. Report to your supervisor immediately all defective electrical wiring such as bare wire, frayed cords, loose conduit, etc.
    18. Power and telephone outlets and connections should be installed in such a manner that they do not create a tripping hazard.
    19. Cords, when temporarily used, should be made noticeable by guards or markings.
    20. Do not attempt to lift or carry anything that is too heavy or bulky to be handled safely by one person. If a lifting device cannot be used, get help.
    21. When lifting material, keep the back and legs straight to avoid back injuries. Also check material for sharp corners, edges, nails and other things that might cause injury.
    22. Always open and close drawers by using handle. All drawers should be closed when not in use.
    23. Avoid overloading upper section of filing cabinets or standing on or in lower drawers; to do so may cause the cabinet to tip forward.
    24. Open doors slowly, and when going through double doors, use the door to the right.
    25. Learn the location of the fire extinguisher and fire alarm boxes in your work area.
    26. Fire hazards should be reported to your supervisor.
    27. Never block fire equipment.