Administrative Services

Voluntary Resignation Program

As announced on June 8, 2020, Western Illinois University is implementing a voluntary program for qualified faculty and staff who are willing to voluntarily resign. Eligible employees who voluntarily elect to resign effective by August 1, 2020 (last day of employment no later than by July 31, 2020) will receive the following incentive.

Years of Service

# of Weeks Incentive Pay*

5

3

10

6

12

7

14

8

16

9

18

10

20

11

22

12

24+

13

*Weekly pay calculation: annual salary ÷ 52 weeks

The employee’s annual salary is based on the employee’s regular appointment only and does not include additional pay received from supplemental contracts, lump sum payments, overtime, etc.

Using the above chart, a one-time lump sum payment will be calculated for the employee based on their continuous years of service at WIU per the State Universities Retirement System (SURS) WIU status date. This one-time lump sum payment will be based on the employee’s annual base salary as of June 1, 2020, to be paid within sixty-five (65) days of Employee’s Separation Date from the University. The amount is subject to federal and state income taxes and, if applicable, federal Medicare taxes.

Below are examples of how the weekly salary is calculated:

  • Faculty with a 9-month, 100% appointment and a monthly full-time equivalent salary of $5,000:

($5,000 * 9 * 1) / 52 weeks = $865.38 weekly pay

  • Employee with a 10-month, 100% appointment and a monthly full-time equivalent salary of $5,000:

($5,000 * 10 * 1) / 52 weeks = $961.54 weekly pay

  • Employee with a 12-month, 75% appointment and a monthly full-time equivalent salary of $5,000:

($5,000 * 12 * 0.75) / 52 weeks = $865.38 weekly pay

Applications for the program will be accepted through July 30, 2020. This is a limited time program based on the availability of funds. Applications will be considered in the order that they are received.


I am interested in learning more about my eligibility for this program and obtaining an incentive application. Where should I start?

Please contact the Office of Human Resources at (309) 298-1971 or via email at HR-Benefits@wiu.edu. All inquiries related to this incentive will be conducted electronically.


How will my years of service be calculated?

Your years of service will be based on continuous WIU service as calculated by the State Universities Retirement System (SURS).


Will this lump sum payment be counted by SURS toward my highest annual earnings?

No.


How many applications will you be accepting?

Applications will be accepted during the consideration period ending July 30, 2020. Applications will be considered for approval in the order in which they are received.


As a current employee, am I eligible to apply if I have already committed to resigning prior to July 31, 2020?

Yes. However, you will need to complete the application form and waiver and release form.


How will I know if my application has been approved?

You will be notified in writing.


Will I be able to rescind my resignation?

After Employee signs and submits this Agreement, Employee has 7 calendar days in which Employee can change their mind and revoke this Agreement.


When will I get my final earnings payment, benefit payout, and lump sum payment?

You will receive your payments within 65 days of the effective date of your separation.


I am a 9-month faculty member. What information will be used when evaluating my salary?

Your annual salary is used to compute your weekly pay, based on your regular appointment during academic year 2019/2020 only and does not include additional pay received from summer contracts, supplemental contracts, lump sum payments, overload payments, awards, etc. That annual salary will be divided by 52 weeks.


I am a less than 12-month employee. What information will be used when evaluating my salary?

Your annual salary is used to compute your weekly pay, based on your regular appointment during fiscal year 2020 only and does not include additional pay received from supplemental contracts, lump sum payments, overtime, awards, etc. That annual salary will be divided by 52 weeks.


Is it possible to tax-shelter my lump sum payment in a 403(b) or 457 plan?

No. Paid vacation and sick leave, if applicable, can be tax-sheltered but not the lump sum incentive payment.


Can I delay receipt of the voluntary resignation lump sum payment until the next tax year?

Funds will be attributed to the tax year in which they are received.


Will my benefits continue (health care, dental, etc.)?

Please contact the Office of Human Resources to discuss your particular situation.


What if I submit my application for resignation and the application for the Voluntary Resignation Program, then decide to revoke my resignation?

You may revoke your membership in the program within 7 days of signing the application and waiver. If you decide to revoke this Agreement after signing and returning it, you must give a written statement of revocation or send it to Benefits by fax, electronic mail, or registered mail (309-298-2300, HR-Benefits@wiu.edu, or Human Resources, 1 University Circle, Macomb, IL 61455). If you do not revoke during the seven-day revocation period, this Agreement will take effect on the eighth (8th) day after the date you the sign the Agreement.


Are all WIU employees eligible for this incentive?

Employees are eligible for this incentive if they meet the following criteria:

  1. Employee has a current WIU employment contract that is continuous in nature.
    • Examples of eligible employees include, administrative employees, Unit A faculty, Unit B faculty, Civil Service status employees, coaches, etc.
    • Examples of employees not eligible for this incentive include student employees, graduate assistants, extra-help employees, adjunct faculty, etc.
    • These lists are not exhaustive and employees are encouraged to contact Human Resources to determine eligibility.
  2. Employee meets the years of service requirement.

As a SURS annuitant who returned to work for the University, am I eligible for this program?

No.


I have years of service with SURS at another institution. Will this be considered as part of my overall years of service?

No. Continuous years of service at WIU will be calculated based on the last SURS WIU status date upon your most recent employment at WIU.


I had a break in employment at WIU. Will my previous employment at WIU be counted towards my overall years of service?

No. Continuous years of service at WIU will be calculated based on the last SURS WIU status date upon your most recent employment at WIU.


What if I submit my application for resignation and the application for the Voluntary Resignation Program, then am notified the funds have run out. Will I be forced to resign without the incentive?

If you are notified your application will not be accepted as the funds for the program are no longer available, the intent to resign is canceled. You will not be obligated to continue with your separation unless you choose to.