Administrative Services

COVID-19 Guidance: University-Related & Personal Travel

Last Update: 7/17/2020

The purpose of this policy is to provide temporary guidance related to official University travel for the reasons of business, academic and all other purposes, as well as personal travel, during the COVID-19 pandemic. This policy does not supersede existing approval protocols related to travel. Prior approval must be obtained through appropriate channels for business-related and financial reasons.

This policy is in effect immediately and will remain in effect until the State of Illinois reaches Phase V of the Restore Illinois Plan or University administration determines that travel restrictions are no longer required.

All University-affiliated travel is restricted until further notice; however, faculty, staff, and students who have an essential reason to travel on behalf of the University can request permission by completing a waiver form. Individuals are encouraged to avoid areas with high numbers of reported cases.


Business Travel:

Official University travel for business is defined as any travel that is funded, either partially or entirely, by the University, regardless of the account type used.

The following University travel is deemed permissible:

  • Travel between WIU campuses.
  • University business which involves visiting high school or other college facilities, so long as the visit complies with all protocols instituted by the entity being visited.
  • Travel for meetings at a partner business, so long as the visit complies with all protocols instituted by the business, and the total number of attendees is less than the maximum permitted per Restore Illinois guidelines.
  • Intercollegiate Athletics teams travel is permissible under the guidelines and coordination from the NCAA, Missouri Valley Conference, and Summit League Conference.
  • Travel for the purposes of military service.

The following University travel is not permitted:

  • All conference/workshop travel is canceled until further notice. If conference travel is paid for through personal finances, reimbursement will not be provided to the employee and personal travel guidelines are to be employed.
  • All Study Abroad travel is canceled until further notice.
  • Any travel which involves attending a meeting, workshop, or event with attendance beyond that outlined in the Restore Illinois current phase.

If essential business travel is approved, the following guidelines are expected to be followed:

Travel within the United States
  • Individuals should avoid traveling by public or mass transit (air, train, bus, subway, ride share services, etc.)
  • Individuals must follow the CDC guidelines for domestic travel.
  • Individuals will be responsible for complying with all procedures and protocols instituted by the state/municipality/location to which they are traveling.
International Travel
  • Individuals must follow the CDC guidelines for international travel.
    • Stay home and avoid contact with others.
    • Take temperature two times a day and monitor for fever and/or additional COVID-19 symptoms.
  • Individuals returning from international travel are required to quarantine for 14 days before returning to University property and complete the following:

Please utilize the chart below to assist in establishing whether or not you will be expected to quarantine before coming back to the WIU campus.


Personal Travel

Personal travel is defined as travel not funded by the University.

  • In conjunction with the Protect the ‘Necks Pledge, individuals should limit non-essential personal travel in order to protect the University community.
  • WIU encourages employees and students to VOLUNTARILY disclose travel to areas with outbreaks of COVID 19 during the week preceding and the week of the trip so that University administration can work with the individual on the best way to return to campus following their travel. To submit voluntary travel information, please fill out this form: https://form.jotform.com/201904135055143
  • If part of any individual’s travel includes traveling via cruise ship or internationally, individuals will be required to quarantine for 14 days before returning to University property and complete the following:
    • Stay home and avoid others.
    • Individuals should follow the guidelines provided by the CDC related to international or cruise ship travel.
    • Take temperature two times a day and monitor for fever and/or additional COVID-19 symptoms.
  • Individuals are encouraged to follow domestic travel guidelines provided by the CDC.
  • The University strongly encourages individuals traveling to avoid public and mass transit such as air, train, bus, subway, ride share services, etc.).
  • The University encourages students, faculty, and staff to consult travel advisories issued by the CDC and US. Department of State when traveling.

Please utilize the chart below to assist in establishing whether or not you will be expected to quarantine before coming back to the WIU campus.

Travel leading up to fall 2020 Opening

As the University prepares for fall 2020 opening, the following recommendations are being provided in an effort to help mitigate the spread of COVID-19.

  • The University is asking all students to VOLUNTARILY quarantine a minimum of 14 days before coming to campus in August.
  • If a WIU employee has not been on the Macomb or QC Campus in the past 14 days, the University is requesting that individuals VOLUNTARILY quarantine a minimum of 14 days before coming to campus.

The intent behind this process is for the University to establish, to the best of its ability, a “baseline” for all individuals as testing and other monitoring techniques may be limited or unavailable as the academic year begins.

Failure to Comply

Failure to comply with the protocols set forth in this document may result in disciplinary action through Human Resources or conduct processes. Disclosure of personal travel is voluntary, however, it is the expectation of Western Illinois University that all members of the University community will use safe and sound judgement when making travel related decisions.

Change to Policy

Due to the fluidity of the COVID-19 pandemic, all procedures and process outlined in this policy are subject to change with notification.

Quarantine Flow Chart (static image version)

Am I traveling on a cruise ship or internationally?

No

Yes Required 14-day Quarantine

Am I going to or coming from a location where COVID-19 cases are spreading or on the rise?

No

Yes Required 14-day Quarantine

Am I or those I will be traveling with be within 6 feet of others during or after the trip?

No

Yes Required 14-day Quarantine

Am I traveling to or coming from a location where I will be in groups of people of more than 50?

No

Yes Required 14-day Quarantine

Am I traveling using means of mass or public transportation?

No

Yes Required 14-day Quarantine