Administrative Services

File Code: PRO.POSTUND.POL
Approval Date: 3/22/2010
Approved By: President

Awarding of Posthumous Undergraduate Degrees

Procedure

An undergraduate student will be considered for a posthumous degree if, at the time of death, the student was currently enrolled or actively pursuing the degree, in good academic standing, had at least a 2.0 cumulative, major and minor GPA, and was classified as a Senior.

Upon learning of the death of a student, Student Development and Orientation will notify the Registrar to determine the student’s eligibility for the posthumous degree. If the student meets the stated criteria for the posthumous degree, the Registrar will send a written recommendation to the Provost. If the student has not met all of the requirements of their major, the Registrar will request a letter from the department chair and college dean indicating whether or not they support the request. If the request is supported, the letter must note that any remaining credits required for the major are waived. The letters from the major department chair and dean will be forwarded to the Provost with the recommendation from the Registrar.

The Registrar will be notified of the Provost’s decision regarding awarding the posthumous degree. The decision will also be communicated to Student Development and Orientation. If the posthumous degree has been approved, Student Development and Orientation will contact the student’s family to offer the awarding of the degree (diploma).

If the family desires the awarding of a posthumous degree, the family may choose to accept the diploma on the student’s behalf at the Commencement ceremony associated with the term the degree is posted. The Registrar’s Office will add the student’s name to the graduation lists and commencement program, where the posthumous designation will be noted. The degree audit coordinator will prepare the diploma to be presented to the student’s family and the diploma will note that the degree was awarded posthumously.

If the family does not wish for the degree to be awarded, no degree shall be awarded.

The degree will be posted on the student’s transcript as follows:

Example:
BACHELOR OF ARTS
DEGREE GRANTED: MAY 16, 2009
MAJOR: JOURNALISM
MINOR: BROADCASTING
DEGREE CONFERRED POSTHUMOUSLY