Administrative Services

Purchasing Office

The Purchasing Office coordinates the purchasing process for all University departments and offices seeking goods and/or services. The University spends approximately $35 million for goods and services from three sources of funds: Appropriations, Auxiliary Enterprises (Revenue Bond, Stores and other local accounts) and Grants and Contracts. The major responsibility for seeing that full value is received rests with the Purchasing Office.

Western Illinois University will continue to comply with the procurement standards in previous OMB guidance, per 2 CFR §200.110(a), for one additional fiscal year after 2 CFR 200 goes into effect. The University will delay implementation of new procurement rules in 2 CFR §§200.317 - 200.326 until July 1, 2016 and in the interim will follow the guidance of the old standards.

NOTE: Effective November 1, 2015 departments will be allowed to make small purchases up to $5,000. The Direct Pay Authorization (DPA) limit will increase from $1,500 to $5,000 and the PCard single transaction limit will increase from $3,000 to $5,000. All contracts must be approved by the University Designee (Office of the Vice President for Administrative Services). Any contract over $5,000 must be submitted with an Online Purchase Requisition to the Purchasing Office prior to the beginning date of the contract.