Return to Campus

Facilities & Environment

Individuals with questions, comments, or constructive feedback can email covid-19@wiu.edu. In addition, a comments/concerns form has been established for easy submission.

What to expect on campus

As a condition of returning to campus, community members are required to follow the COVID-19 related policies and requirements established by the Western Illinois University.

Outdoor Campus Spaces

When walking on campus sidewalks, please always stay to the right side of the walkway to provide at least six feet of distance from pedestrians walking in the opposite direction. Individuals should have a face covering on outdoors, unless in a stationary (seated) position.

Signage Program

The University has developed a portfolio of signage and decals to guide building occupants and visitors as they enter, travel through, occupy, and exit buildings. Common areas in buildings such as main entry doors, corridors, lobbies, waiting areas, will be populated with signage with reminders of safe hygiene practices and other important information.

Access to Buildings

All facilities on campus will have a designated centralized entrance that individuals will enter into. Due to some buildings orientation and size, there may be an additional entrance designated. All individuals on WIU’s campus are expected to ONLY enter facilities at these designated locations. All other doors will serve as exits only. Doors with ADA operated openers may be used as both entrance and exit for individuals with limited mobility.

Information about building entrance locations.

Navigating Through Buildings

Building occupants navigating through building corridors and hallways should follow the right side of these passageways and should avoid congregating.

Elevators and Stairs

Occupants are encouraged to use stairs for vertical circulation through buildings and should follow the right side of stairways.

Most elevators should be limited to two occupants per cab. Some elevators may have varying capacity; signage on each elevator will indicate maximum occupancy. Floor decals will be placed to suggest where occupants should stand. Those waiting for elevators in lobbies should practice appropriate physical distancing.

Restrooms 

Individuals are expected to keep at least six feet of distance in restrooms across campus. Please be mindful of the number of individuals inside a building restroom, and limit occupancy to ensure appropriate physical distancing. 

Wash your hands thoroughly after each use (with soap and water for at least 20 seconds)  Only use alternating sinks when washing hands in a restroom; use alternating urinals in men's restrooms.

Water Fountains

Water fountains around campus will be taken offline and will be unusable until further notice. Units equipped with bottle fill stations will continue to be available for use.

Meetings

Whenever possible it will still be encouraged to continue the use of Zoom or other remote- meeting technologies for meetings. 

If it is necessary to hold meetings in-person, students, faculty, and staff are asked to limit the number of attendees present, wear face coverings, and ensure that all individuals are able to appropriately physical distance (i.e., six feet apart), per the University's meeting and event guidelines.

Reception Desks and Transaction Counters

Reception areas inside office suites should be equipped with signage requesting visitors to remain six feet away. In most locations where there is a reception or transaction location there is a plastic shield is installed for additional safety. In some locations that anticipate heavy foot traffic, such as the Financial Aid Office and Billing and Receivables, a temporary location will be provided that can accommodate more customers. 

Transaction counters, especially in dining centers, campus bookstore, residence halls, etc. will be fitted with temporary plastic shields to ensure proper safety as recommended.

Communal Spaces

Departments are expected to take steps to ensure compliance with University protocols, e.g., remove or rearrange chairs and tables and add visual markers in meeting rooms, employee break rooms and other common spaces to ensure physical distancing. 

In addition to enhanced cleaning protocols implemented by Building Services, departments are also expected to wipe all high-touch surfaces, including tables, refrigerator handles, coffee machines, etc. on a regular and frequent basis.

Please see Academics section for information pertaining to classrooms, labs, and other instructional spaces.

Doors and Door Handles

In an effort to minimize frequently touched surfaces, building representative and area managers should review the interior doors within their department’s work areas to determine if any can be left open when the area is occupied. Fire-rated doors, typically those that are equipped with closers and open to a building’s corridor, should be kept closed.

Cleaning & Disinfecting Buildings

As the University moves forward into subsequent phases of its reopening plan, the Building Services team, in addition to their daily cleaning and sanitizing of spaces across campus, will also increase their disinfecting of all frequently touched surfaces throughout campus to multiple times each day. Frequently touched surfaces include items such as door handles, handrails, restroom fixtures, elevator buttons, countertops, etc.  

As part of the University's cleaning and disinfecting plan, the Building Services team will also install hand sanitizing stations at centralized locations of all facilities and in high-traffic common areas throughout campus.

The University will invite and encourage all students, faculty and staff to be active participants and aid in the disinfecting of frequently touched surfaces to help eliminate the virus that causes COVID-19. In addition to the increased measures being taken by the Building Services team, spray bottles containing an EPA approved surface disinfectant will be deployed and available for use by any University community member at any time. These bottles will be clearly marked and placed in classrooms, restrooms, conference and meeting rooms, common areas, and residence halls throughout campus. This disinfectant can be easily sprayed over surfaces in a mist that dries within minutes and will help kill any germs and viruses present.

Everyone is encouraged to help reduce any potential spread of the virus by routinely sanitizing their individual workspaces.

Administrative Offices

Staff and faculty who are assigned individual offices do not need to wear face coverings while alone in the office. Regardless of office size, when two or more people are in an office all occupants should wear a face covering.

Staff assigned to open workstations should assess the layout of these work areas and determine if reconfiguring furniture is needed to accomplish proper distancing protocols.  For workstations enclosed by wall panels less than 54” in height, determine if a 6-foot minimum separation can be maintained with the occupant of adjacent workstations; if this cannot be achieved, it is recommended that staff be advised to work remotely or provide alternative workspaces such as an unused conference or meeting room.

The use of shared workstations should be avoided, including student shared workstations. Occupants of offices and workstations are encouraged to disinfect highly touched areas before starting work and after completing the workday.

Ventilation Systems

The University's buildings are equipped with a variety of heating, ventilation and air conditioning (HVAC) systems. Most recirculating air systems are equipped with MERV 8 filters, with some buildings having the capabilities to accommodate a higher efficiency filter. Mechanical personnel are to the best of their abilities recalibrating and adjusting systems to maximize outside air flow in all buildings, while at the same time continuing to control temperatures for a comfortable atmosphere. It is recommended that windows are not opened in classroom spaces, so that building conditions can be controlled properly. The University has installed over 300 HEPA air purifiers in various classrooms throughout campus based on size and capacity.

In all buildings, even those with the most state-of-the-art HVAC systems, the wearing of face coverings and maintaining physical distance from others are the most effective ways to prevent transmission.