Administrative Services

Approval and Denial of Requests

All vehicle requests are subject to availability. When requests are approved, you will receive a confirmation email.  This should accompany the driver when picking up the vehicle.

When requests are denied, Transportation Services will contact you as soon as possible.  Copies of denied requests are retained in Transportation Services for assignment if a cancellation occurs.

Cancellations and/or modifications to the original request should be emailed to This way both parties will have a copy of the change or cancellation in writing. Forms, schedules, and logs are modified to reflect changes. When cancellations occur, requisition information and the amount of encumbrance are recorded on a cancellation form. The cancellation form is sent to the Accounting Office for processing so funds can be returned to the department's account.