Center for Innovation in Teaching and Research

Faculty Travel

The Provost Award for Faculty Travel has been established to provide financial assistance to Unit A (tenure/tenure track) faculty who will be presenting scholarly/professional activities at professional conferences or meetings and to encourage continued publication of active research and support invited performances in the creative arts.

Applications for the Provost Award for Faculty Travel are submitted via JotForm this year; please review the policies listed on this page before submitting an application.

Policies

The Director of the Center for Innovation in Teaching and Research shall establish a committee from the Center's Advisory Board. The Advisory Board consists of representatives from the four Colleges, Library, and Quad Cities. The Award Committee shall evaluate and make recommendations with regard to the applications for travel fund support. The Director shall chair this committee. The committee will meet continuously while funds exist.

All policies and procedures must be strictly adhered to. If you have questions after reviewing these policies or any time during the application process, please contact CITR at (309) 298-2434 or CITR@wiu.edu.

  • At the request of the Faculty Senate and Provost's Office, extra consideration will be given to full-time Unit A faculty working towards tenure.
  • Applications must be submitted at least two weeks prior to the actual presentation date.
  • The maximum award is $500.00.
  • Faculty may receive one travel award per fiscal year. Application may be submitted at any time during the year, but approval of requests are contingent on available funds.
  • Awards are to support travel for the presentation of accepted papers, invited performances or equivalent professional activity. Note: accepted papers do not need to be published.
  • If you are unable to attend your conference, or require less funding than originally awarded, please let CITR know immediately.
  • Please check with your department and/or dean for additional funding resources.

Eligibility

Eligible
  • Full-time Unit A faculty
  • Full-time Unit A faculty on sabbatical
  • Faculty may receive one travel award per fiscal year.
  • Awards are to support travel for the presentation of accepted papers, invited performances or equivalent professional activity.
  • If you are unable to attend your conference, or require less funding than originally awarded, please let CITR know immediately.
Not Eligible
  • Department/School Chairs/Directors
  • Unit B Faculty
  • Temporary Faculty
  • Employee on unpaid leave of absence at the time of travel
  • Faculty receiving an honorarium for their presentation or performance

Funding Limitations

Travel Awards DO NOT fund:

  • Non-presenting participants
  • Attending board meetings for which are you an officer
  • Presenting as part of a panel that requires little preliminary preparation. Simply stated, the presentation you are using as the basis of the application must be equivalent to preparing for a full, scholarly presentation.
  • Costs associated with printing, registration fees, per diem (meals)

Application Procedures

    1. Applications must be submitted at least two weeks prior to the actual presentation date to allow adequate time for the committee to review the application. The JotForm is restricted to WIU users, so you must be logged in to your wiu.edu gmail account to access the form.
    2. Click “Submit Application” at the bottom of this page to be taken to the form.
    3. Applicants will be required to provide:
      • A narrative describing how the paper or performance relates to the applicant's professional duties at the University.
      • A breakdown of costs to include: Conference Registration, Travel Costs, Hotel, Days in Attendance, other costs (such as taxis and parking).
      • A breakdown of other funding sources for this travel (e.g., department or college funds, matching funds, or honorariums).
      • The amount being requested (up to but not exceeding $500).
      • An Abstract or Session Description
    4. After submission, the applicant will receive a copy of the form responses. The applicant's Chair and Dean will be contacted for their approval.
    5. Once approved by all parties, including members of the CITR Advisory Board, the applicant will be informed of the amount of their award.
    6. Immediately after the conference, faculty members are to submit documentation of their attendance. This should be submitted to CITR no later than two weeks from the presentation date. (Note: after this time, the award can be forfeited and reallocated). Documentation includes (Electronic copies of the following documents are preferred):
      • The conference program's cover
      • The pages of the program's schedule that shows your presentation time
      • Copy of the paper being presented or of the creative performance, or equivalent. A submitted paper does not need to lead to publication, but it is strongly encouraged. A "working draft" will suffice.
      • A completed and signed travel voucher (to be completed after travel by the department).
    7. Travel award funds will be transferred to the faculty's department account and the department will be responsible for processing travel expenses.
    8. CITR will only reimburse the department only AFTER travel has occurred and all required information has been submitted.