Records Management at WIU

Statement: Western Illinois University is committed to the systematic management and retrieval of official University records and appropriate maintenance of the records retention schedules in compliance with applicable federal and state laws and regulations.

  • WIU Records Management Policy Updated: 28 June 2022

    • Definitions:

  • Specific to Records Management

    • Records Coordinators:

  • Records Coordinator Duties
  • Department Records Tracker (Instructions and Forms)
  • Records Coordinators List - Form

    • Retention Schedules: 

  • Office of the President
  • Provost and Academic Vice President
  • Vice President for Administrative Services
  • Vice President for Advancement and Public Services
  • Vice President for Student Services
  • University Wide Schedule
  • WIU-QC Schedule

    • Records Disposal: 

  • Record Disposal Certificate
  • Records Disposal Certificate Instructions and Volume Estimating Guide

    • Training: 

  • Records Management Overview - A PowerPoint Presentation

    • University Shredding Policies:  

  • Macomb Campus-Shredding Policy
  • QC Campus-Shredding Policy

    • Transferring Records to Archives: 

  • Archives Records Transfer Sheet
  • Archives Records Transfer Sheet Instructions

    • Updating Your Department's Retention Schedule:  

  • Inventory Worksheet Guide
  • Inventory Worksheet
  • Inventory Worksheet Instructions

    • Help Guides:  

  • Volume Estimating Guide
  • Records vs Non-records Guide
  • What is a Record Flowchart

    • Contact: Please call Archives at 309-298-2717 or email the University Records Officer, at Records-Officer-g@wiu.edu.