Western Illinois University: Macomb Campus
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Civil Service Handbook - U, V, W
Unemployment insurance is a state-operated program under which employees are entitled to benefit payments while unemployed if the employee meets the legal requirements for such payments as defined by the Division of Unemployment Insurance. Benefits are financed solely by employers' payroll taxes.
All employees are eligible for consideration of unemployment compensation; additional information is available through Human Resources and the State of Illinois Department of Employment Security.
The University Union is the community center of the University located in the center of campus. It provides a variety of meeting and dining services for students, faculty, staff, alumni, parents, and friends of the University.
The Union provides many services in addition to conference rooms and banquet facilities. Dining facilities include: Burger King, The 1899 Sweet Shoppe, The Lincoln Room, and Food Court. The Union also has 28 full-size guest rooms and two suites. Also available in the Union is a full-service florist, 2 ATMs, a postal center, photocopying services, and CIPS payment center.
The Union Bookstore has a complete selection of the current novels in paperback and a browsing library is available for visitors.
Recreational facilities available in the University Union include a 16-lane bowling alley, billiards, and a small games room. Faculty/Civil Service bowling leagues are organized each school year.
A "Lost and Found" service is offered in the Office of the Student Ombudsman, also located in the University Union.
Civil Service full-time status employees who are hourly paid receive vacation benefits following the schedule below. Benefits begin accruing the first day of employment, but use of vacation is subject to supervisory approval.
|Years of Service||Working Days Per Year|
All Civil Service full-time status employees who are exempt from overtime benefits receive vacation benefits according to the following schedule:
|Years of Service||Working Days Per Year|
Employees in status certified positions of 50-99 percent appointments accrue partial benefits. Those in less than half-time status appointments accrue no vacation benefits.
Employees in non-status, i.e. extra-help, appointments accrue no vacation benefits.
Vacation time is accrued as long as the employee is in pay status. If a holiday is observed during an employee's vacation, the employee will be paid for the holiday and no deductions will be made from the vacation accrual for that day. For hourly paid employees, the amount of vacation accrued is reported each pay period on the time card. For semi-monthly paid employees, the amount of vacation accrued is reported to the department monthly and posted.
An employee may accumulate an equivalent of two years of vacation benefits before accrual ceases. Then, until the accumulation is reduced below the two-year maximum, no further vacation benefits accrue (i.e., 3 year hourly paid employee's maximum = 24 days; 3 year monthly paid employee's maximum = 50 days).
Credit toward earning vacation benefits at a higher rate is given for past employment with many of the state institutions and agencies. Employment must have been considered certified and permanent before credit can be given. All such qualifying time will be added together to determine the appropriate vacation accrual rate. Previous service must be reported to and approved by Human Resources to be considered for higher rate accrual.
Staff members who resign after completion of probation or who retire are paid for their unused vacation accrual at the current rate of compensation in lump sum in the final pay check.
To be eligible for the preference of three (3), five (5) or ten (10) points to be added to the passing score of an original entry examination, United States military services (or a reserve component) veterans must present the original or a legible photocopy of each discharge or release (Form DD214, Member 4). An applicant for an original entry examination must furnish proof of eligibility for preference within ten days after filing an application for examination. Human Resources reserves the right to determine eligibility for these points based on time of service and type of discharge (Public Act 87-796).
Work schedules are determined by departments on the basis of operating needs and are designed to provide effective and efficient service. Normally, full-time staff members are regularly scheduled for 37.5 hours of work each week. In most units this consists of five 7 1/2 hour days beginning at 8:00 a.m. and ending at 4:30 p.m. In departments maintaining 24-hour operations, a 40-hour workweek is the standard. Information about work schedules, including lunch periods and breaks, should be obtained from the supervisor.
An employee who is injured arising out of and in the course of employment may be eligible for Workers' Compensation benefits in accordance with the provisions of the Illinois Workers' Compensation and Occupational Diseases Acts.
An employee suffering an accidental injury or exposure on the job, should immediately seek medical care if necessary and notify their supervisor and Human Resources, Sherman Hall 105, 298-1971. Facilities Management staff may contact their on-site Human Resource Assistant Manager, 298-1834. It is the responsibility of the injured employee to notify their supervisor and to follow up with the appropriate paperwork.
Worker's Compensation forms are available on the WIU HR website, or by calling HR at 309-298-1971. Employees are also required to call Tristar (an Early Intervention Program though the State of Illinois for Workers' Compensation) at 855-495-1554. This number is required to be called, they will assign a case file number to the Workers' Compensation claim and record the basic information for the injury/accident. A Case Manager will follow-up with the employee to find out the course of treatment for the injury/accident. If this number is not called, no paperwork will be processed for a Worker's Compensation claim.
To avoid unnecessary problems with claims for Temporary Total Disability benefits through Workers' Compensation, the subsequent procedures should be followed:
- Notify Human Resources whenever an employee is absent from work for any period of time due to a work related illness or injury.
- Before an employee returns to work, an appropriate work status release form completed by the physician must be received by Human Resources and the appropriate supervisor.
- An injured employee is responsible for completion of the appropriate paperwork.
For questions regarding Workers' Compensation, contact Human Resources 309/298-1971.
- Handbook Directory
- Adoption Benefits
- Affirmative Action Administrative Internship Program
- Appointment Types
- Apprentice Appointment
- Art Exhibits (see Entertainment)
- Athletic Events
- Audit Appeal Procedure
- Audit Procedure for Positions
- Benefits While on Leave
- Bereavement Leave
- Book Awards for Civil Service Employees
- Bureau of Cultural Affairs (see Entertainment)
- Campus Connection
- Civil Service Award Fund
- Civil Service Award Selection Committee
- Civil Service Bulletin Boards
- Clerical Services Policy
- Concerts (see Entertainment)
- Copying, Printing, and Copiers
- Credit Union
- Cultural Affairs (see Entertainment)
- Death Benefits and Survivor Benefits
- Disability Leave
- Disciplinary Management Program
- Educational Benefits
- Educational Benefits for Retirees/Employees' Children
- Educational Leave
- Employee Assistance Program
- Employee Newsletter (see Campus Connection)
- Equal Opportunity Policy
- Examination Scheduling Procedures
- Extra-Help Appointment
- Family and Medical Leave Act - FMLA
- Fine Arts (see Entertainment)
- Food Service Operations
- Funeral Leave (see Bereavement Leave)
- Health Service
- Hiring Procedures
- Identification Cards
- Intern Appointment
- Interviewing for Positions
- Job Descriptions
- Jury Duty/Court Witness Service
- Layoff Policy
- Learner Appointment
- Leaves of Absence
- Library Privileges
- Lost and Found (see University Union Facilities)
- Lunch Period
- Mail Services
- Make-Up Time
- Medical Leave
- Military Leave
- Night Shift Differential (see Shift Differential Procedures)
- Notary Public Service
- Office Supplies
- Parental Leave
- Parking and Traffic Regulations
- Part-Time Employee Benefits
- Pay Checks
- Payroll/Personnel Procedures
- Performance Evaluation
- Personal Convenience Leave
- Personnel Files
- Physical Plant Services
- Pregnancy Leave
- Probationary Period - Six Months
- Probationary Period - Twelve Months
- Provisional Appointment
- Recreation for Employees and Families
- Scholarship Awards to Dependents of Civil Service Employees
- Sexual Harassment Policy
- Shift Differential Procedures
- Sick Leave
- Sports (see Athletic Events)
- Status Changes
- Status Appointment
- Status Notice
- Tax Deferred Accounts
- Telecommunication/WESTEL Services
- Temporary Appointment
- Time Cards
- Transportation Services
- Tuition Waivers
- Unemployment Compensation
- University Union Facilities
- Veterans Preference Points
- Work Schedules
- Workers' Compensation
- A - Policy on Acquiring Computing Devices
- B - Clean Air/No Smoking Policy
- C - Clerical Services Policy
- D - Policy on Commercial and Charitable Solicitation
- E - University Compensation Policy
- F - Compensatory Time/Overtime Policy
- G - Constitution & By-Laws of WIU Civil Service Employee's Council
- H - Disciplinary Management Program
- I - Discrimination Complaint Procedures
- J - Policy on Distribution of Printed Materials and Collection of Signatures
- K - Drug and Alcohol Abuse Policy
- L - Drug-Free Workplace Policy
- M - Policy on Employment of Individuals with Disabilities
- N - Policy Statement on Equal Opportunity & Affirmative Action
- O - Flex-Time Policy
- P - Flex-Year Civil Service Status Appointments
- Q - Civil Service Employee Grievance Policy
- R - Legal Procedures
- S - Policy on Limiting University Operations Because of Emergency Conditions
- T - Policy on Providing Student/Staff Computer Listings or Labels
- U - Racial & Ethnic Harassment Policy
- V - Security of Information
- W - Policy on Sexual Harassment in the Campus Community
- X - Tuition Reduction & Educational Assistance Plan
- Y - Union Solicitation Guidelines
- Z - Policy on use of the Free Speech Area
- AA - Use of the WIU LAN Bulletin Board
- BB - Blood and Organ Donor Leave Policy