Financial Aid

Emergency Aid Application

Overview

Last day to complete applications for emergency aid was Tuesday, May 5, 2020. Based on guidance from the Department of Education students must be enrolled to receive funding; with the last day of the Spring 2020 semester Friday, May 8, 2020 all applications will need to be received/reviewed/awarded by the last day of the Spring 2020 term.

Applications will re-open Summer 2020 based on availability of funding. Students applying will need to be enrolled Summer 2020 to be eligible for emergency aid.

Emergency aid is given out in the form of a grant and need not be repaid. Applications will be accepted so long as funds are available. These emergency funds are administered as one-time awards and contingent on being enrolled and degree-seeking. 

These funds are being provided by The Financial Aid and Scholarship Office, Western Illinois University Foundation, and Office of the President.

Application

To apply, fill out this simple form describing the resources and/or funding you need to successfully pursue your studies for the remainder of the semester. Note: Make sure you are logged into your WIU Email before clicking on the link to the form.

Students who complete the form will be contacted within 48 hours by a member of the Financial Aid Office who will identify resources appropriate to student needs. Our goal is to provide funding decisions within five business days of the request. Any awarded grants will be directly applied to student accounts and refunded by Billing & Receivables via direct deposit.

All degree-seeking currently enrolled students, including undergraduate and graduate, undocumented and international, full- and part-time students, are eligible to apply for the grant.

The fund can be used to meet a short-term financial need but is not designed to replace or supplement financial aid. Funds are awarded as a grant and do not need to be repaid.

Covered Expenses

Examples of expenses that can be covered include:
  • Technology needs to complete online spring courses, including laptops, printers and scanners, software, access to WiFi, expansion of data plans, etc.
  • Books and other essential academic supplies
  • Basic personal needs such as emergency housing, food, toiletries and transportation
  • Emergency medical, dental or mental health expenses not covered by insurance (ie. eyeglasses, medication, emergency/unexpected procedure)
  • Childcare needs
  • Costs to travel home unexpectedly, travel to and from work or for educational purposes
  • Travel related to the death or emergency of an immediate family member
  • Safety-related needs, including the needs of victims of domestic violence
  • Replacement of belongings lost in a fire or natural disaster
  • Basic utilities

Types of expenses generally not covered include:

  • Tuition, fees, health insurance, study abroad costs and outstanding debt to the university
  • Campus housing
  • Health insurance costs
  • Non-emergency medical-related expenses
  • Non-essential costs, such as those for entertainment, recreation and non-emergency travel
  • Non-essential utilities (cable costs not associated with WiFi)
  • Parking tickets and traffic fines
  • Technology not related to education (gaming systems)

FAQ

Why do I need permission to view the Emergency Aid Application?

Students can only access the application when they are logged into their WIU Google accounts. To ensure you are logged into your WIU account, open an Incognito Window in Google Chrome (or Private Window in Firefox). Open the Emergency Aid Application link and sign in using your WIU email account. You should have access to the application.

Who is eligible to apply for emergency aid?

All degree-seeking, currently enrolled students, including undergraduate and graduate, undocumented and international, full- and part-time students, are eligible to apply for the grant.

How will I receive funding if approved?

Students who complete the form will be contacted within 48 hours by a member of the Financial Aid Office who will identify resources appropriate to student needs. Our goal is to provide funding decisions within five business days of the request. Any awarded grants will be directly applied to student accounts and refunded by Billing & Receivables via direct deposit.

Can I apply more than once?

No, applications will be limited to one submission. 

I am graduating in May, am I eligible?

Yes. All degree-seeking, currently enrolled students, including undergraduate and graduate, undocumented and international, full- and part-time students, are eligible to apply for the grant.

Why did I not receive the amount of emergency aid I requested?

In an effort to be equitable awards were made based on a scoring formula and sliding scale. If you would like more information regarding this formula please contact financial aid at (309)298-2446 or via email at financial-aid@wiu.edu.

Why did I receive emergency funds when I did not complete the emergency aid application?

Students in high-need categories were automatically assessed for emergency funds without an application.

If I need additional funds can I request additional funds?

There may be additional rounds of awarding (based on availability of funds). It is unsure at this time if a new application would be requested or if original applications will be used to analyze additional need. Supporting documentation may be requested in additional rounds of awarding.

How will I find out how much I was awarded in emergency aid?

Students will be notified via email when awards are made. Students can view their award by logging into STARS and clicking on Financial Aid Awards under the Financials section of the drop down menu.

How can I receive my emergency grant?

Grants are applied to a student's University account. Credits can be requested for refund by emailing WIUCares@wiu.edu regardless of any balance owed. Credits will be issued via direct deposit. Please ensure that the correct bank account is set up under the Direct Deposit Authorization on STARS. If you have not authorized direct deposit, please do so prior to requesting the credit. If direct deposit is unavailable, please let Billing & Receivables know in your email request.

What can I use my emergency grant for?

  • Technology needs to complete online spring courses, including laptops, printers and scanners, software, access to WiFi, expansion of data plans, etc.
  • Books and other essential academic supplies
  • Basic personal needs such as emergency housing, food, toiletries, and transportation
  • Emergency medical, dental or mental health expenses not covered by insurance (ie. eyeglasses, medication, emergency/unexpected procedure)
  • Childcare needs
  • Costs to travel home unexpectedly, travel to and from work or for educational purposes
  • Travel related to the death or emergency of an immediate family member
  • Safety-related needs, including the needs of victims of domestic violence
  • Replacement of belongings lost in a fire or natural disaster
  • Basic Utilities

If I wanted to use my emergency grant to pay down my student account could I do so?

Emergency grants must be refunded to the student in its entirety. If a student would like to use the funds toward their University balance they can do so by making a personal payment after the funds are refunded.

What should I do if I am unsure if my expenses are covered by the grant?

We encourage all students in need to fill out this form describing the resources and/or funding they need to successfully pursue their studies. Students who complete the form will be contacted within 48 hours by a member of the Financial Aid Office who will offer support. Aside from the potential for funding, we’ll connect applicants to any other available resources on campus and throughout their local community that could help them overcome the challenges they face on their degree paths. If you have questions, we encourage you to contact the Financial Aid Office at financial-aid@wiu.edu or (309)298-2446.