Provost & Academic Vice President

Faculty/Administrative Employee Tuition Waiver Policies and Guidelines

Tuition Waiver Policies

Submission Requirement

  • Tuition waivers will only be issued if the required form is submitted to the Provost's Office.

Deadlines for Submission (to ensure timely processing, please submit your application by the deadlines listed below).  

  • Fall Semester: August 28
  • Spring Semester: January 28
  • Summer Semester: June 28

Late Submission Penalty

  • A 1% monthly finance charge will be applied to the account balance after the submission deadline.

Employee Responsibility

  • Employees not in compliance are responsible for full tuition and fees.
  • Employees are responsible for managing their own admission and course registration.
  • Any credit hours taken beyond the maximum allowed are the employee’s financial responsibility.

(Refer to tuition waiver guidelines for credit hour limits.)

Faculty/Administrative Employee Tuition Waiver Guidelines

Tuition and fee waivers are granted up to the credit hour maxima (see chart below) to both negotiated and non-negotiated faculty and administrative employees who enroll in courses at Western Illinois University.

Credit Hour Maximum (per Academic Term)  
  Academic Terms - Fall or Spring, or Summer
Full Time Employee* 2 courses or 6 credit hours, whichever is greater
Half-Time Employee* 1 course or 3 credit hours, whichever is greater
WIU Retiree 1 course or 3 credit hours, whichever is greater
Part Time (less than 9-mo, 50% &
Temporary Employees in 1st year of employment**		 0 courses/0 credit hours (ineligible)

*Credit hour maximums for non-negotiated faculty and administrative employees who are between half-time and full-time shall be prorated.
**Temporary employees in their first year of employment, regardless of length or percent, and employees with less than 9-month 50% appointments are ineligible for tuition waivers.


Employees are encouraged to enroll in courses that have scheduled class hours outside their scheduled work hours. For courses held during the employee’s work schedule, the employee may be excused to attend classes subject to a maximum of 4 clock hours per week or the number of clock hours required to attend one course, whichever is greater. Requests for excused absences to attend classes must have supervisor approval prior to enrollment and approval of tuition waiver.

 

  1.  A waiver of tuition and fees for non-negotiated faculty and administrative employees applies only to courses for credit or courses for audit.
  2. Waiver of tuition and fees applies to Distance Learning credit courses as well as to courses regularly taught on campus.
  3. Fees that are to be waived in addition to tuition are credit evaluation fees, university fees, transcript fees, telecourse fees, orientation fees, and Distance Learning Charges. Fees related to proficiency examinations and laboratory fees are not included in this list and are not waived.
  4. Employees granted release time to attend class shall make up the time at the discretion and approval of the supervisor by working outside regularly scheduled hours or deducting time spent in class from the employee’s vacation and/or comp hours balance. Break time cannot be used to make-up time.
  5. Tuition and fee waivers may be subject to taxation.
  6. Employees utilizing the 6 credit-hour education benefit are not eligible for on-campus housing accommodations or student health insurance.


Withdrawal and/or Other Class Schedule Changes

It is the employee’s responsibility to understand and follow Western Illinois University policy and procedure regarding class withdrawals and/or make other class schedule changes. Withdrawals and/or other schedule changes could result in additional payments owed to the University. Employees must initiate withdrawal and/or other class schedule changes within the appropriate timelines established by the University.