Administrative Procedures Handbook


Telephone: 298-1800
Facsimile: 298-1802


Western Illinois University, in conjunction with Chicago State University, Governors State University, Northeastern Illinois University, and Eastern Illinois University, participates in the "State Universities Risk Management Association" (SURMA) Self-Insurance Pool. The program covers civil liability for bodily injury, personal injury, and damage to tangible property resulting from occurrences in the conduct of University business and damages arising out of professional services. Students while enrolled in a practicum or other training program authorized by Western Illinois University and while acting within the scope of their duties and University faculty and staff of Western Illinois University are "covered persons" under this self-insurance program and subject to its terms and conditions. The coverage of faculty, staff, and students is limited to occurrences or professional services which are within the scope of this program.

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The University secures property coverage for all buildings and their contents on a replacement cost basis. This blanket policy carries a $25,000 deductible requirement. Departments desiring specialized coverage or a lower deductible amount for inventoried items should contact the Office of the Vice President for Finance and Administration for assistance. Any extended coverage is billed directly to the department requesting this coverage.

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Special Events

Organizations or individuals not directly associated with the University but using University-owned facilities shall either:

  1. provide to the University a certificate of insurance including the WIU Board of Trustees and Western Illinois University as an additional insured for no less than $1,000,000 combined limits or
  2. purchase coverage for the event through the Tenants and Users Liability Insurance Policy.

The Tenants and Users Liability Insurance Policy, which provides affordable General Liability insurance, is available to tenants, users and renters of Western Illinois University facilities. Protection is provided against negligent acts for which the group or organization may be held responsible for property damage or bodily injury. Western Illinois University is named as an additional insured. The cost of the coverage is a per-day charge based on the type of event and number of people attending the event. Non-University groups may contact the Office of the Vice President for Finance and Administration, Sherman Hall 200, or phone (309) 298-1800, for cost estimates.

Proof of insurance covering the sponsor for events held in the University Union is not required by the University. While the University provides no insurance protection covering the sponsor, the sponsoring organization or individual has the option to protect themselves by purchasing liability coverage for property damage, bodily injury, and/or personal injury associated with an event in the University Union through Western Illinois University's Master Venue Program by calling (309) 298-1800.

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Vehicle Liability

Please refer to the Transportation Services section.

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