Smile! And send us your best shot...

Please note this information is for Macomb Campus students only. If you are a Quad Cities Campus student, please click here.

Western Illinois University has made it possible for incoming freshmen and transfer students who have registered for fall classes, to submit the photo for your student ID online. Once your photo has been submitted and approved by Western, your ID will be available for you to pick up when you arrive to the Macomb campus in the fall.

All photos must be approved at least 2 weeks before your arrival to campus in the fall. We suggest that you begin submitting a photo at least one month in advance before arriving to the Macomb campus. If you don't submit a photo or your photo is not approved, you will be required to have a photo taken when you arrive to campus in the fall.

The last day new students will be able to use the Photo Upload feature is August 5. If you did not upload your photo before that date, you should plan to go to the Union Service Center upon arrival to campus. They will take your photo and have your ID ready for pick up 24 hours later.

Please check your WIU email account after submitting a photo for your photo approval status.

Photo Requirements & Restrictions

All photos used on your official WIU Student ID card must meet all of the following requirements.

  1. Image must be in .jpg format
  2. Image must be 1 x 1.33 aspect ratio (175 pixels wide by 225 pixels tall suggested)
  3. Image must be less than 150 KB in size
  4. The picture must clearly identify you as a person and be of good quality
  5. You must be looking straight at the camera. (No side profiles)
  6. There can be no borders on the photo.
  7. There must be a small space between your head and the top of the image, as well as a definite contrast between you and the background.
  8. The photograph must be in full color
  9. No red eye or flash reflection on glasses or contact lenses.
  10. Hats or head coverings, sunglasses, jewelry or any other garment that obstruct the view of your face are not allowed. Exceptions may be be made if the item is allowed on your official government-issued ID.
  11. Only one person must be viewable in the photo
  12. Please do not upload copyrighted photos.
Sample Photo Format

175 pixels by 225 pixels, 60 KB file size.

How to Get your
Custom ID Photo:
  1. Make sure your photo follows the guidelines (see Photo Requirements & Restrictions)
  2. Upload your photo for processing 
  3. Wait to hear from us regarding your photo status (notification sent to your WIU email account)
  4. If approved, pick up your new Student ID in the fall.
  5. If not approved, try re-submitting.



Contact University Union Service Center at (309) 298-1941 or at