Housing

Housing Renewal

Housing Renewal is your chance to choose your room and roommate for the 2018-2019 academic year.

First things first. . .

Freshman and Sophomore students (defined as less than 60 credit hours or fewer than 4 semesters of living on campus) are required to live on campus. There is a penalty for not fulfilling this requirement. If you have questions regarding your eligibility to move off campus, contact Bridget McCormick in Seal Hall at 309-298-3320. Click here to learn more about the University housing policy.

If you are eligible to live off campus and renew with UHDS, you will have until March 1, 2018 to cancel your Residence Hall Contract for the 2018-2019 academic year. If you cancel after this day you will be assessed a contract breakage fee, equal to your double room rate. Keep this date in mind as you are planning for next year. If you aren't sure about your housing options yet, it is better to renew today and work out the details later (as long as you break your contract before March 1, 2018).

Housing Renewal Process

How does Renewal Work?

The first four days of Housing Renewal are devoted to students who wish to live in their same hall and current room with their current housing preferences (which help us determine roommate matches). Once same hall/same room renewal is complete, same hall/different room and group moves will open. Following those, students are allowed to renew to eligible residence hall rooms across campus based on an assigned access time. Students can also make any changes to their housing preferences, choose their own roommates, select a meal plan and choose to rent a MicroFridge for the upcoming year during the Housing Renewal process.

Housing Renewal is accessible through STARS and you will have the opportunity to self-select your room for next year. Renewal is based on your current contract number, room/hall assignment as well as on a first come, first served basis. If your room is available, you will have the opportunity to renew to the room you live in now on January 26, 2018. See which rooms are NOT available for a listing of closed communities, rooms and/or floors under "Explore Your Options".

On January 23, 2018, you will be assigned a time to renew (much like course registration). Assignments will be made based upon class status and housing contract number. You will be sent an email to your WIU email account with your specific times or you can check your STARS account. Based on your assigned renewal time, you will be able to search for open rooms up until February 28, 2018.

Each floor has a pre-assigned number of singles and doubles. Once that number has been reached for a particular community, that floor and/or building may not show as available for renewal. Once you find the room you want, you must select "YES" when asked to confirm the room. During the renewal process, you will be asked to update your housing preferences, required to select a meal plan option, and can choose to reserve a MicroFridge for next year.

Choose your Roommate

Roommate holds are available during Housing Renewal. You can select a roommate using the student's WIU ID number. Once you have selected your roommate you can browse and select a room assignment. The person you requested must go in that day to confirm the request. If the requested roommate does not confirm in time, the room will be placed back in the Housing Renewal system.

Special Circumstances

Group Moves

Group Moves allows students to move as a group (6 or more) to a residence hall floor. ANY student can participate in the Group Moves option. By choosing to form a group, you move yourself up in the selection process. Group Moves option is open from 9 am - 4 pm on Wednesday, January 31, 2018.

Group Moves for residence halls

  1. Identify a group leader.  
  2. Log on to STARS and select "Contract Renewal" from the Housing/Dining drop-down menu
  3. Group leader lists the names and student IDs for those in the group and selects a building preference.
  4. All individuals must go in to the system that day to confirm the request. If the requested individual(s) do not confirm, the room(s) will be placed back in the Renewal system.
  5. No one in your group may have a future assignment for Fall 2018 for Group Moves to work properly.
Open Housing

Open Housing allows sophomore, junior, senior, or graduate students, regardless of sex, gender, or gender identity, to share a room or suite. Learn more here.

Greek Releases

UHDS recommends that all students who are applying for Greek Releases renew their housing assignments. Greek Releases are not guaranteed to everyone since there is a limited number, and qualifications to receive a release have been increased (must be between 30 and 59 semester hours to qualify and have appropriate grade requirements). Anyone who receives a Greek Release will be notified after grades are released.

Potential RA Candidates

UHDS asks that all potential RA candidates still sign up for a room through our renewal process. If you are selected for a position, UHDS will automatically remove you from your renewed assignment and place you in an appropriate RA assignment.

Graduate and Family Housing

Graduate and Family Housing (GFH) Renewal is coordinated during the spring semester. If you are interested in moving to GFH, contact the GFH Office in Seal Hall at 309-298-3331 to see if you qualify and for lease information.

Spoon River Students

Contact Beth Campbell, the Spoon River College assignment coordinator at 309-298-3359 or at UHDS@wiu.edu.

Off-Campus Students

Students currently living off-campus who wish to live in the residence halls for the 2018-2019 academic year should visit the UHDS office in Seal Hall to fill out a housing contract and housing preference form. Once you have submitted a housing contract and preference form, you can expect your housing assignment in mid-February.

NEW for 2018!

*$1000 Credit*

    Open to Juniors, Seniors, and Graduate students living in Lincoln and Washington Halls who sign up for campus housing before August 17, 2018.

*21+ Community*

    Available in Washington Hall

*Double Rooms*

    Double Rooms will be available in Lincoln and Washington Halls!

*Single Rooms*

    More single room options will be available all over campus!

Continuing for 2018

*Group Moves*

    Group Moves allows students to move as a group (6 or more) to a residence hall floor. ANY student can participate in the Group Moves option. By choosing to form a group, you move yourself up in the selection process. Group Moves option is open from 9 am - 4 pm on Wednesday, January 31, 2018.

*Open Housing*

    Open Housing allows sophomore, junior, senior, or graduate students, regardless of sex, gender, or gender identity, to share a room or suite. Learn more here.

*Semester Contracts*

    Available for Student Teaching, Internships, Study Abroad, and Graduates.

*Optional Meal Plan*

    Available in Lincoln and Washington Halls only.

Benefits of Living on Campus

There are many benefits to living on campus... Click here to learn more!

Residence Hall Tours

Residence Hall Tours are by appointment only. Students should call 309-298-3000 to schedule an appointment.

Break Housing

Want to stay in your room over the break periods? Students renewing to Corbin-Olson will be able to stay in their room during break periods by signing up and paying for Break Housing. This will allow you to stay in your room over the Fall Break, Winter Break or Spring Break periods with a special rate.

Living Learning Communities (LLCs)

Students interested in moving to a new LLC must obtain approval from the sponsoring department.

Corbin will house one Fine Arts floor (Corbin 4) and one Broadcasting floor (Corbin 5).

The International Floor will continue to be on Olson 8.

Thompson will house the following LLCs: Honors & Transfer Year Experience (TYE).

Rooms NOT Available for Renewal

All of Bayliss Hall, Henninger Hall and Tanner Hall will be exclusively First Year Experience (FYE) Communities. No renewal is available to these buildings.

Washington Hall residents under the age of 21 will not be allowed to renew to their hall. Washington Hall will be an exclusive 21+ Community.

Students not able to renew to their same room in upper division buildings will be given a special, earlier time to choose a new space.

Explore

Housing Renewal Calendar

 

Residence Hall Tours - By Appointment

Residence Hall Tours are by appointment only. Students should call 309-298-3000 to schedule an appointment.


Roommate Mixers

This is your chance to meet new friends and find a roommate! Tours will be offered and snacks will be provided.

Roommate Mixer #1 - Monday, January 22

    Thompson E-Classroom | 8-9pm

Roommate Mixer #2 - Tuesday, January 23

    Tanner Circle | 8-9pm

Roommate Mixer #3 - Wednesday, January 24

    COOL E-Classroom | 8-9pm

View & Renew

Thursday, January 25

View residence hall rooms in Linc/Wash/Grote, Thompson, and COOL from 4-6pm. Bring a friend or your roommate and find which hall best fits your needs!


Renewal Deadlines

• Same Hall/Same Room Renewal •

Friday, January 26, 2018 -  Monday, January 29, 2018  Students who are eligible and want to stay in their current room for next year can log on to STARS and participate in Same Hall/Same Room Renewal.

Rooms NOT available for Same Hall/Same Room

All of Bayliss Hall, Henninger Hall and Tanner Hall will be exclusively First Year Experience (FYE) Communities. No renewal is available to these buildings.

Thompson Hall 16 (Male & Female)  will  NOT  be available for Housing Renewal, however, these residents will be given a special time to renew to another room/floor in Thompson.

• Same Hall/Different Room Renewal •

Tuesday, January 30, 2018 Students who are eligible and want to stay in their current hall, but switch rooms for next year can log on to STARS and participate in Same Hall/Different Renewal.

• Group Moves •

Wednesday, January 31, 2018 Group Moves allows students to move as a group (6 or more) to a residence hall floor. ANY student can participate in the Group Moves option. By choosing to form a group, you move yourself up in the selection process. Group Moves option is open from 9am - 4pm on Wednesday, January 31, 2018.


Assigned Open Renewal

Thursday, February 1, 2018: Graduate/Senior Renewal Begins

Friday, February 2, 2018: Junior Renewal Begins

Monday, February 5, 2018: Sophomore Renewal Begins

Tuesday, February 6, 2018 Freshman Renewal Begins

*Students with a current residence hall contract will be given an access time to participate in the renewal process during open renewal. At your designated appointment time, you will be able to log on to STARS and participate in the Renewal process.


Open Renewal

February 8-28, 2018

Update your housing preferences, change roommate information, and/or continue to shop around and make changes to your room selection. All room selections should be completed prior to February 28, 2018.


2018-2019 Housing Contract Cancellation Deadline

March 1, 2018

Students who are eligible to live off campus and need to cancel their housing contract for the 2018-2019 academic year MUST do so by March 1, 2018 to avoid a contract breakage fee (equal to a double room rate).

How to Renew

  • Log on to STARS
  • Select "Contract Renewal" from the Housing/Dining drop-down menu
  • Follow the instructions on your screen to complete the Renewal Process

I am not sure where I want to live. How do I check out my options?

Where do I find my Housing Renewal assignment time?

What housing is available for breaks?

How do I apply for summer 2018 housing?

How do I request a roommate?

What if my requested roommate forgot to confirm within 24 hours?

What happens if the space I want is not available?

How do I make changes to my housing preferences, roommate information or change my room assignment?

How do I cancel my housing contract?

How do I know if I am eligible to live off campus?

How do I know if my room is available for Same Hall/Same Room Renewal?

How do I get approved to live in a Living-Learning Community?

What are the room and board rates for next year?

What should I do if I am not going to be on campus in the Spring 2019 semester but want to live on campus for the Fall 2018 semester?

Is Open Housing available for Housing Renewal?


I am not sure where I want to live. How do I check out my options?

Residence hall tours will be available by appointment. Call the UHDS office at 309-298-3000 to schedule an appointment with one of our housing ambassadors.

Where do I find my Housing Renewal assignment time?

You will receive an email from UHDS with your assignment time or you can check your STARS account. Renewal times will be sent and available on STARS starting January 23, 2018.

What housing is available for breaks?

Break Housing is available in Corbin-Olson. Students who live in these halls will be able to request to stay in their current room over break periods for an additional fee. Students who do not live in these halls will have the opportunity to sign up for Break Housing where they can move in to a room in Olson Hall during the break periods.

How do I apply for summer 2018 housing?

Summer housing contracts will be available in April. The summer housing application is a separate process from the Housing Renewal process.

How do I request a roommate?

During the Renewal process, you will be able to put in the requested roommate's name and ID number. The requested roommate will receive an email and will have 24 hours to confirm the request. 

What if my requested roommate forgot to confirm within 24 hours?

You will be notified, and the other half of your room will be opened up for general assignments.

What happens if the space I want is not available?

Don't Panic. If you do not get your first choice, place yourself on the appropriate wait list on STARS and we will do our best to accommodate your request.

How do I make changes to my housing preferences, roommate information or change my room assignment?

During the open renewal period (February 8-28, 2018), you can log on to STARS to update your housing preferences, add a MicroFridge request, and continue to shop around for your 2018-2019 assignment.

How do I cancel my housing contract?

If you are eligible to live off campus and need to cancel your housing contract for the 2018-2019 academic year, you must do so by March 1, 2018 to avoid a contract cancellation fee (equal to your double room rate). You may cancel your housing contract from the Housing Information Menu on STARS.

How do I know if I am eligible to live off campus?

According to the University Housing policy, all freshman and sophomore students (defined as less than 60 credit hours) are required to live on campus. If you will reach 60 credit hour status by the Fall 2018 semester you will be exempt from the housing requirement. If you have any questions regarding your eligibility to live off campus it is important that you contact the Director of Residential Administration, Bridget McCormick at 309-298-3320. If you are non-compliant with the housing policy, you will be charged a non-compliance fee (equal to your double room rate).

How do I get approved to live in a Living-Learning Community?

Students currently living in an LLC are automatically approved to continue living in that same LLC. If you are interested in joining a new LLC you must contact the sponsor advisor. 

  • Fine Arts
  • Broadcasting & Journalism
  • Honors

What are the room and board rates for next year?

As long as you maintain continuous enrollment at WIU, your rates will not increase. Click here to view current and past rates.

What should I do if I am not going to be on campus in the Spring 2019 semester but want to live on campus for the Fall 2018 semester?

If you will be graduating at the end of the Fall semester or leaving due to student teaching, an internship, or study abroad, you will need to complete a Contract Cancellation form during the Fall 2018 semester. The contract cancellation deadline for canceling your housing contract mid-year is December 1, 2018. All reasons for canceling must be verified. All refunds/credits will be processed after Spring registration ends in January.

Is Open Housing available for Housing Renewal?

Yes. Open Housing, which allows sophomore, junior, senior, or graduate students, regardless of sex, gender, or gender identity, to share a room or suite will be available for Housing Renewal. Learn more about Open Housing and how to renew here.