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WIU Home > Facilities Management

Building Representatives

What is a Building Representative?

A building representative, or building rep for short, is a volunteer who helps foster the two-way communication between building occupants and Facilities Management. In the event something specific to your building is broken or needs attention (leaking water fixture, broken window, malfunctioning air condition unit, leaking roof, etc.), the building rep will help communicate that information to Work Order Control at Facilities Management so that facilities personnel are aware of the problem. If something is broken or malfunctioning behind the scenes (broken water main, power outage, equipment failure, etc.), the building rep may be contacted by Facilities Management so they, in conjunction with list serv, can assist in communicating problems to building occupants.Building reps are required to provide a primary and, if possible, a secondary phone number home phone, and/or cell phone number) so that they may be contacted after hours in case of emergencies.

Depending on the building use, a separate building rep may be needed for notifications outside normal building hours, or on holidays and weekend. An example for this separate contact might be a science building, which houses ongoing experiments, or equipment that could potentially require immediate attention in the event of a utility failure. Facilities Management is open to discussing that scenario with current building reps on a case by case basis.

Building Representative Criteria

Persons who wish to be a Building Representative must fit the following criteria:

1. Must be a full time WIU employee. Temporary employees, adjunct professors, and students are not eligible to be building representatives.
2. Must spend more than 50% of their work-day in the building they are representing unless they are representing a residence hall, seasonal building or a building primarily used as storage. Note: in the case of a seasonal or storage building, the building representative shall be employed by the department utilizing the majority of that building.
3. Must be willing to communicate with the building occupants and Facilities Management when problems occur.

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