Administrative Information Management Systems

Department Services

Administrative Information Management Systems (AIMS) provides Western Illinois University with centralized information system services and support through the following major services:

Administration and Planning

  • General Policy
  • Facilities Planning
  • Hardware and Software Acquisitions
  • Consolidated Maintenance Contracts
  • Contract Review for Data Processing Issues

Administrative Systems

  • Systems Analysis and Evaluation in IBM-centric Processor Related Systems
  • Systems Design and Implementation
  • Programming
  • Maintenance and Enhancement
  • Establishment and Maintenance of Western Illinois University Systems Standards
Purchased Application Systems

All such systems, no matter how acquired, must be approved by AIMS to ensure that interfacing and connectivity standards are met and that data integrity is maintained. All other hardware and software Requests for Purchase for items which attach to or run on the Central Processor must be submitted to AIMS for review in a timely manner.

Please consult with AIMS before proposing or committing to any changes which may affect database content, data integrity, security, structure, format, input or output media, and may create interfacing problems. In addition, all major systems initiatives must be approved by the Internal Auditor.

Listings and Downloads

AIMS also provides the University community with listings and downloads of selected, non-sensitive data for University-related purposes only. The user must secure permission in advance and be willing to explain the purpose of the request. Due to current staffing levels, AIMS now requires 20 working days for requests to be completed. Note that during busy times, requests may take longer than 20 working days to complete. We thank you for your patience and understanding.

AIMS no longer prints labels. Requests for labels can be made through the Listings and Downloads form, and will be processed by DPS.

Individuals, organizations and businesses/industries external to Western Illinois University, including armed forces organizations invoking the Solomon Amendment, seeking lists containing students and/or University employee directory information will be charged per request. Charges will be estimated and payment is required before records are released. External entities seeking labels/lists must file a Freedom of Information Act request at

Request For Listings and Downloads Form

Also Institutional Research and Planning analyzes a variety of university and related data to assist in measuring performance and planning for the future of Western Illinois University. Institutional Research and Planning also annually produces the WIU Fact Book which is a commonly used source of current and historical information about Western faculty, staff, and students.

Faculty and staff may view, download, and save class roster, major, minor and student-adviser assignment data from the Office of the Registrar.

WIU Campus Email Announcements

The campus announcement email service provides the campus community with information about university programs, policies, activities, events, and business. The “Employee Announcements” and “Student Announcements”, sent as a single weekly digest email, combine listings of timely relevant information for the campus in a concise format. The intent is to limit excessive individual email messages sent over the campus email system to the administration, faculty, staff and students.

The campus announcement email service also sends targeted individual announcements when warranted to specific groups of students, faculty, staff or administrators. In some cases this is necessary to comply with mandated requirements.

Approval for the sending of all announcements resides with the offices of the university president and vice presidents.

Submit an Announcement (note: access is restricted to on-campus or VPN-connected computers)

Survey Request Process

WIU's Survey Requests can be submitted at the link below. Approval for the sending of surveys resides with the offices of the university president and vice presidents and may require IRB approval. Please refer to University Surveys for complete instructions on conducting a survey at Western Illinois University.

WIU Survey Population Request Form