Third-Party Billing at WIU

The Billing & Receivables Office partners with third-party organizations that cover all or part of a student’s educational expenses. If you're being sponsored by an organization, we need a voucher on file each semester. Your voucher should include:

  • Your full name
  • The term you're being sponsored for
  • Sponsor contact information
  • A clear description of what’s being covered
  • Any scholarships or grants that will reduce the covered amount

How to Submit Your Voucher:
Email it to billings@wiu.edu or drop it off at Sherman Hall 106.

Voucher Deadlines to Ensure Timely Billing:

  • Fall Semester: August 28
  • Spring Semester: January 28
  • Summer Semester: June 28

Third-Party Authorization: Required Each Semester

Each time you use a third-party sponsor, you must log into your STARS account, go to Financials, and select Third-Party Authorization. Once there, choose “I have viewed this document.” By doing so, you acknowledge:

  • A conditional credit will be applied to your account to reduce your balance.
  • Refunds from conditional credits won’t be issued until your sponsor pays WIU.
  • You are responsible for any charges not listed on the voucher.
  • Invoices go out to sponsors after the 5th week of the semester.
  • If your sponsor does not pay by the end of the semester, the conditional credit will be removed and you’ll be responsible for the balance.

Student Responsibility

  1. Complete the Third-Party Authorization in STARS every semester you’re using a sponsor.
  2. Submit your voucher on time to avoid late fees.
  3. Regularly check your Account Details in STARS. You’re responsible for anything not covered by your sponsor.

Using Employer Reimbursement?

WIU does not bill employers directly. If you’re using employer reimbursement, you must pay your bill by the due date and handle reimbursement with your employer on your own.

External Scholarships

External scholarships aren’t considered third-party billing and follow a different process. Please mail scholarship checks to:

WIU Scholarship Office
1 University Circle
Macomb, IL 61455

Billing and Receivables
1 University Circle
Sherman Hall 106
Macomb IL 61455

Hours: M-F 8:00 AM - 4:30 PM
Phone: (309) 298-1831
Fax: (309) 298-2032
E-Mail: billings@wiu.edu

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